Agenda Item No. 8(b)
THE VALE OF GLAMORGAN COUNCIL
COUNCIL MEETING: 2 MARCH 2016
REFERENCE FROM CABINET: 22 FEBRUARY 2016
C3078 Review of Polling Districts, Polling Places and Polling Stations – Baruc, Buttrills and Castleland Wards (ERO) (Scrutiny Committee - Corporate Resources) –
Following the statutory review agreed by Cabinet on 30 November, 2015 approval was sought for the final proposals for the Polling Districts, Polling Places and Polling Stations for the Baruc, Buttrills, and Castleland Wards.
The Council had a duty under section 18B of the Representation of the People Act 1983 (as amended) ("the Act") to designate a polling place(s) for each polling district and to keep the polling place(s) under review in accordance with the requirements of sections 18B, 18C and Schedule A1 of the Act.
Residential properties along Ffordd y Mileniwm covering three wards, Baruc, Buttrills and Castleland had been built and building works would continue throughout 2016. As a result concerns had been raised regarding the appropriateness of the current arrangements. In light of the concerns raised, a review related to the Polling Districts, Polling Places and Polling Stations for the Baruc, Buttrills and Castleland Wards was agreed by Cabinet on 30 November, 2015 (minute no. 2991 refers) and was conducted from Monday 11 January, 2016 to Friday 29 January, 2016.
The stakeholders referred to in Appendix 1 attached to the report were consulted during the review; and Appendix 2 as attached to the report detailed the representations made which were considered by the Electoral Registration Officer during and following the consultation stages.
As part of the review process, two new polling districts and two new polling stations and places were proposed by the report. Appendix 3 attached to the report set out the existing arrangements for each ward, the initial proposals and proposed changes. Appendix A, B & C attached to the report highlighted the proposed new polling districts created in the Baruc and Buttrills Ward, and the existing Polling District for the Castleland Ward.
As part of the initial scoping review a positive impact was identified for people with a disability. A copy of the full equality impact assessment was attached at Appendix 4 to the report which supported the proposal.
At the meeting the Leader commented that the Council would ensure that there was adequate car parking provision for voters at the Docks Office on a temporary basis for the day by cordoning off and reserving Car Parking Spaces.
As the plans attached to the agenda at Appendix A and B did not clearly show the hatched areas, and Appendix C did not clearly show the shaded area identifying the Docks Office polling station, clearer copies were made available at the meeting and considered by the Cabinet.
This was a matter for Executive and Council decision
Cabinet, having considered the report and all the issues and implications contained therein
(1) T H A T the following proposals for the Baruc and Buttrills Wards be noted:
Baruc Ward – No change save for current polling district ACO to be divided with the creation of a new polling district to be known as AC1 for the area hatched on the plan attached at Appendix A to the report, with a new polling place and station at the Premier Inn (first preference) or the Brewers Fayre (second preference).
Buttrills Ward – No change save for current polling district EBO to be divided with the creation of a new polling district to be known as EB1 for the area hatched on the plan attached at Appendix B to the report, with a new polling place and station at the Premier Inn (first preference) or the Brewers Fayre (second preference).
(3) T H A T the report be referred to Council for consideration in respect of resolution 1 above.
Reasons for decisions
(1) To agree the final proposals as recommended by the Electoral Registration following a statutory review.
(3) In line with the Representation of the People Act 1983 (as amended) and the Local Authorities (Executive Arrangements) (Functions and Responsibilities) (Wales) Regulations 2007 (as amended).
Report to Cabinet