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Agenda Item No. 7

The Vale of Glamorgan Council

 

Council: 20th July 2016

 

Report of the Managing Director

 

Allocation of Seats on Committees

 

Purpose of the Report

  1. To agree a revised allocation of seats on Committees in order, so far as is practicable, to maintain overall political balance in the light of the recent election of (Independent) Councillor Riley to the Council in the Rhoose By-Election.

Recommendations

That Council determine the allocation of seats on Committees, taking into account the political balance calculations attached as Appendix A to the report.

Reasons for the Recommendations

To comply with the requirements of the Local Government and Housing Act 1989 in terms of political balance.

Background

  1. Section 15(5) of the Local Government and Housing Act 1989 requires that the total number of seats across all Committees should, as far as practicable, reflect the political balance of the Council.

Relevant Issues and Options

  1. Members will recall that, at the Annual Meeting, the appointment, membership and terms of reference for Committees for 2016/17 was determined. In doing so, the seats formerly occupied by former Councillor Clarke remained vacant pending the outcome of the resultant by-election (following which any adjustments to Groups' entitlements to seats were to be submitted to Council for consideration).
  2. As a result of the above, five seats have remained vacant i.e. on the following:
  • (former Scrutiny Committee (Economy and Environment))
  • Licensing Committee
  • Investigating Committee
  • Early Retirement / Redundancy Committee
  • Appointment of Local Authority Governors' Advisory Panel.
  1. Members will be aware from the last two Annual Meetings of the procedure agreed by Full Council to determine the allocation of seats across Committees. This includes giving specific consideration initially to the allocation of seats across the five Scrutiny Committees.
  2. Attached as Appendix A is the calculation relating to the political balance requirement for Committees in accordance with the Local Government and Housing Act 1989, following the election of (Independent) Councillor Riley to the Council. Whilst there are currently a total of five vacancies following the reduction in the size of the Independent Group from five to four, the total allocation of seats for the Independent Group actually reduces by four, as opposed to five. However, it is important to note that (given the procedure referred to above regarding dealing with Scrutiny Committee memberships initially), one of those four seats that the Independent Group is required to give up comes from within their overall allocation of seats across Scrutiny Committees. In essence, the Group's entitlement across Scrutiny Committees reduces from five to four seats.
  3. As an individual Member of the Council, Councillor Riley's entitlement to seats on Committees is a matter for Full Council to consider and determine.

Resource Implications (Financial and Employment)

  1. There are no direct implications arising from the report.

Sustainability and Climate Change Implications

  1. There are no direct implications arising from the report.

Legal Implications (to Include Human Rights Implications)

  1. The Council, as far as practicable, is required to comply with the requirements of the Local Government and Housing Act 1989 in terms of political balance requirements.

Crime and Disorder Implications

  1. There are no direct implications arising from the report.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no direct implications arising from the report.

Corporate/Service Objectives

  1. Not applicable.

Policy Framework and Budget

  1. Changes to the composition, membership and the terms of reference for Committees, and any consequential changes to the Constitution, are matters for Council to determine.

Consultation (including Ward Member Consultation)

  1. This is an internal matter and, therefore, no external consultation procedure is necessary.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources

Background Papers

Report to Annual Meeting: 11th May, 2016

Contact Officer

Jeff Wyatt, Head of Democratic Services, tel: (01446) 709408

Officers Consulted

Managing Director

Monitoring Officer

Responsible Officer:

Rob Thomas, Managing Director

 

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