Agenda Item No. 6
The Vale of Glamorgan Council
Council: 28th September, 2016
Report of the Managing Director
Scrutiny Committees' Annual Report May 2015 - April 2016
Purpose of the Report
To present the 2015/16 Scrutiny Committees' Annual Report to Council in accordance with the Council's Constitution.
That Council receive the Scrutiny Committees' Annual Report for the period May 2015 - April 2016.
Reason for the Recommendation
To receive the Scrutiny Committees' Annual Report as required under the Council's Constitution.
The Annual Report has been produced in accordance with Section 7.4.4 of the Council's Constitution which states that 'Scrutiny Committees must report annually to Full Council on their workings, with recommendations for their future work programmes and amended working methods if appropriate.'
Relevant Issues and Options
At the Scrutiny Committee Chairmen and Vice-Chairmen Group held on 19th July, 2016, a Scrutiny Committees' draft Annual Report was submitted for initial consideration / comment prior to it being formally reported to all five Scrutiny Committees.
At that meeting, Members of the Group raised a number of issues relating to the style / format / layout and length of the Report. It was suggested that the work of the Scrutiny Committees be described in a far more concise way, for example simply alluding to a few highlights rather than a detailed description and narrative. It was therefore subsequently recommended that the Head of Democratic Services explore alternative formats for the Scrutiny Committees' Annual Report and submit a revised suggested format. Each Chairman was also requested to provide a short summary of their respective Committee's highlights and achievements during 2015/16 from their perspective.
A revised version of the draft Annual Report, which is a more concise document and considered to be more user-friendly in terms of the likelihood of engaging the public. was prepared and has been considered by the Scrutiny Committees, with any amendments agreed having now been incorporated.
The revised format details the role of Scrutiny, how Scrutiny is undertaken in the Vale of Glamorgan and highlights key achievements from the work of each Scrutiny Committee, significant events during the year and future working, specifically in relation to the Council's agreement that the work of Scrutiny should be closely aligned to four wellbeing objective outcomes that form the main basis of the Council's new Corporate, Plan which was published in April 2016.
For information, Members are advised that the Annual Report is only "reported to Council" as opposed to it requiring actual approval. The Annual report itself is attached as an Appendix.
Resource Implications (Financial and Employment)
There are no direct financial implications arising from the report.
Sustainability and Climate Change Implications
Sustainability issues are considered by all Scrutiny Committees as a matter of course although there are no issues as a consequence of this report.
Legal Implications (to Include Human Rights Implications)
The Council is required to comply with the Local Government Act 2000, the Local Government (Wales) Measures 2011 and the subordinate legislation in relation to the Scrutiny function.
Crime and Disorder Implications
Equal Opportunities Implications (to include Welsh Language issues)
The Council's Corporate Plan 2016-20 contains an Integrated Planning Action - "Review the current arrangements to support effective scrutiny and facilitate more robust challenge and improved accountability". The Council's approach to performance management has been reviewed as part of this process and to ensure effective scrutiny of the Council's cross-cutting Corporate Plan actions.
Policy Framework and Budget
Section 7.4.4 of the Council's Constitution requires the Scrutiny Committees' Annual report be presented to Full Council and to include details of future work programmes.
Consultation (including Ward Member Consultation)
The reporting of Scrutiny Committees' Annual Reports are an internal matter and, therefore, no external consultation is necessary. However, the report will also be published on the Council's website.
Relevant Scrutiny Committee
Cabinet and Scrutiny Committee Minutes 2015/16
Report to Scrutiny Committees : September 2016
Head of Democratic Services