Agenda Item No. 9(a)

THE VALE OF GLAMORGAN COUNCIL

COUNCIL MEETING: 13 DECEMBER 2017

REFERENCE FROM CABINET:  9 OCTOBER 2017

C102              A4226 FIVE MILE LANE ROAD IMPROVEMENT SCHEME – AWARD OF CONTRACT FOR MAIN WORKS (NST) (EXEMPT INFORMATION – PARAGRAPH 14) (SCRUTINY COMMITTEE – ENVIRONMENT AND REGENERATION) -

Approval was sought to award the main works contract for the A4226 Five Mile Lane Highway Improvement Scheme (‘the Scheme’) (subject the Welsh Government approval) and for associated officer delegations in connection with the administration of the contract.

This was a matter for Executive decision

Cabinet, having considered the report and all the issues and implications contained therein

RESOLVED –

(1)       T H A T the main works contract for the delivery of the A4226 Five Mile Lane Highway Improvement Scheme be awarded in line with the report submitted to Cabinet.

(2)       T H A T delegated authority be granted to the Head of Legal Services, in consultation with the Director of Environment and Housing Services, the Managing Director, the Leader, and the Cabinet Member for Neighbourhood Services and Transport to enter into an NEC 3 Engineering and Construction Contract (Option C) with the successful tenderer and in advance of that contract, to enter into a letter of intent to enable early mobilisation of the works to site and to deal with Welsh Government funding requirements under the Scheme.

(3)       T H A T delegated authority be granted to the Head of Finance/Section 151 Officer, in consultation with the Director of Environment and Housing Services, the Managing Director, the Leader and the Cabinet Member for Neighbourhood Services and Transport, to agree the initial short term spending on the Scheme in compliance with the terms and conditions of Welsh Government grant funding agreement for the Scheme

(4)       T H A T delegated authority be granted to the Head of Finance/Section 151 Officer, in consultation with the Director of Environment and Housing Services, the Managing Director, the Leader and the Cabinet Member for Neighbourhood Services and Transport to agree the details of the Project Bank account required under the terms of the contract.

(5)       T H A T the use of Article 14.14 of the Council's Constitution (urgent decision on procedure) be authorised in respect of resolutions 1 - 4 above.

Reasons for decisions

(1)       To enable the contract award.

(2-3)    To have an appropriate contract and delegated authorities in place to commence and deliver the Scheme including compliance with the terms and condition of Welsh Government funding agreement for the Scheme.

(4)       To ensure that the Project Bank account was correctly put in place.

(5)       In order that the works contract may be awarded immediately following the completion of the standstill period, as set out in the Public Contracts Regulations, and in order that works could progress in accordance with the prescribed programme.