Agenda Item No. 8


The Vale of Glamorgan Council


Democratic Services Committee: 21st November 2012


Report of the Head of Democratic Services


Member Personal Development Interviews


Purpose of the Report

1.             To agree a way forward with regard to the facilitating of Member Personal Development Interviews being available for all Members.


That Group Leaders be requested to indicate whether they wish to conduct the Personal Development Interviews for members of their respective Groups or, alternatively, they wish officers to do so.

Reason for the Recommendation

To ensure that the facility for Member Development Interviews is in place and operational in accordance with the requirements of the Local Government (Wales) Measure 2011 and the criteria for the Welsh Local Government Association Member Development Charter.



2.             The Local Government (Wales) Measure 2011 contains a requirement that local authorities have in place a facility whereby Members are offered the opportunity to have their training and development needs reviewed on an annual basis.  This requirement is accompanied by a provision that an opportunity exists for Members to have a pre-planned interview with a "suitable qualified person". 

Relevant Issues and Options

3.             A report was submitted to the former Member Development Working Group and subsequently to Cabinet in February 2012 setting out a proposed process to be used in respect of the above.  Cabinet approved the process, which would involve Members being supplied with an interview form based on a template issued by the WLGA.  A questionnaire designed by the WLGA to assist Members in the exercise will also be provided. 

4.             In addition to the requirements of the Measure, the framework for WLGA Member Development Charter status provides for interviews taking place which are:

·               based on Role Descriptions, to be contained in the Member Development Strategy

·               contribute to Personal Development Plans (which, in turn, are to be used to inform the Council's overall Member Development Programme).

5.             In essence, there are two ways carrying out the process.  The interviews could either be offered / conducted via Group Leaders within their respective Groups (as was envisaged originally) or, alternatively, by a "suitably qualified person".  It is for the Council to determine such an officer (s) (e.g. an officer such as the Head of Democratic Services and / or one of his staff).  Whichever option is preferred, the interviewer would be afforded the opportunity of a brief training session beforehand in order to ensure consistency of approach.


6.             It is important that this matter is progressed, not only in terms of the Measure, but in order to identify / deliver the next components of the Council's ongoing Member Development programme.

Resource Implications (Financial and Employment)

7.             The main implication will be in terms of officer time.

Sustainability and Climate Change Implications

8.             There are no direct implications arising from the report.

Legal Implications (to Include Human Rights Implications)

9.             As set out in the Measure and this report.

Crime and Disorder Implications

10.        None.

Equal Opportunities Implications (to include Welsh Language issues)

11.        These matters would have been taken into account by the Welsh Government in making the Measure.

Corporate/Service Objectives

12.        The Service Plan for the Resources Directorate for 2013/14 will contain a specific Objective to support Members to ensure they are able to effectively undertaken their roles and responsibilities. 

Policy Framework and Budget

13.        The terms of reference of the Democratic Services Committee include "to have regard to Welsh Ministerial guidance when exercising its function".

Consultation (including Ward Member Consultation)

14.        This is an internal and, therefore, no consultation has been necessary.

Relevant Scrutiny Committee

15.        Corporate Resources.

Background Papers

Local Government (Wales) Measure 2011

Report to Cabinet: 1st February 2012

Statutory Guidance issued by Welsh Government: June 2012


Contact Officer

Mr. Jeff Wyatt, Head of Democratic Services, Tel: (01446) 709408


Officers Consulted

Managing Director


Responsible Officer:

Mr. Jeff Wyatt, Head of Democratic Services