Agenda Item No. 3


The Vale of Glamorgan Council


Democratic Services Committee: 21st November 2012


Report of the Head of Democratic Services


Democratic Services Committee: Terms of Reference / Role of Former Member Development and ICT Working Groups


Purpose of the Report

1.             To enable Members to consider / agree the most appropriate means of overseeing the Council's approach to Member Development.


1.             That, subject to the approval of Council, the terms of reference of the Committee be widened to include responsibility for overseeing the Council's approach to Member Development.

2.             That, in view of recommendation (1) above, the former Member Development Working Group and Member ICT Working Group be not reappointed.

Reason for the Recommendations

1&2     To clarify responsibility for Member Development within the Council.



2.             In initially establishing the Democratic Services Committee, the terms of reference approved by Council in May 2012 were tied into the basic wording of the Local Government (Wales) Measure 2011.  However, given that a key role of the Committee as envisaged by the Measure is overseeing Member Development, it is considered that the terms of reference of the Committee should be amended to reflect this.  A number of other local authorities have already taken this approach.

Relevant Issues and Options

3.             Directly linked to the above is the question of whether the former Member Development Working Group and the Member ICT Working Group actually need to be re-established and, if so, what their relationship would be with the new (statutory) Democratic Services Committee.

4.             Given the formal status of the Committee, it is considered much more appropriate for all matters linked to Member Development (including ICT related matters) to be reported to this Committee.  This would avoid duplication and reduce impact on officers' and Members' time.  In any event, the status of the previous Working Groups would be subordinate to the Committee in terms of any ability to make decisions. 

Resource Implications (Financial and Employment)

5.             There are no direct implications arising from the report.

Sustainability and Climate Change Implications

6.             There are no direct implications arising from the report.

Legal Implications (to Include Human Rights Implications)

7.             The Local Government (Wales) Measure 2011 provides for responsibility for Member Development being within the remit of a Democratic Services Committee.

Crime and Disorder Implications

8.             None.

Equal Opportunities Implications (to include Welsh Language issues)

9.             These matters would have been taken into account by the Welsh Government in formulating the Measure.

Corporate/Service Objectives

10.        The Service Plan for the Resources Directorate for 2013/14 will contain a specific objective to support Members to ensure they are able to effectively undertake their roles and responsibilities.

Policy Framework and Budget

11.        Any change to the terms of reference of the Committee will be reported to Council for approval.

Consultation (including Ward Member Consultation)

12.        This is an internal matter and, therefore, no consultation has been necessary.

Relevant Scrutiny Committee

13.        All.

Background Papers

Local Government (Wales) Measure 2011


Contact Officer

Jeff Wyatt, tel: (01446) 709408


Officers Consulted

Managing Director


Responsible Officer:

Jeff Wyatt, Head of Democratic Services