Agenda Item No


The Vale of Glamorgan Council


Scrutiny Committee (Corporate Resources): 11th October 2011


Report of the Director of Finance, ICT and Property


Capital Monitoring Report for the period 1st April to 31st August 2011


Purpose of the Report

1.             To advise Scrutiny of the progress on the 2011/12 Capital Programme for the period 1st April 2011 to 31st August 2011.


1.             That the position with regard to the Authority’s 2011/12 Capital Programme be noted.

Reason for the Recommendation

1.             To allow schemes to proceed this financial year.


2.             Council on the 28th February 2011, minute number 956, approved the proposed capital programme for 2011/12.

Relevant Issues and Options

3.             Appendix 1 details financial progress on the Capital Programme as at 31st August 2011.

4.             For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers will be required to provide an explanation for the shortfall and this shall be taken to earliest available Cabinet.

Director of Learning and Development

5.             Foundation Phase Grant 2011/12 - the Authority has accepted a grant in the sum of £133,193 for remodelling the early year's classrooms at St. Brides Major Primary School with a view to increasing the classroom areas and improving the external learning areas. The grant must be fully spent by the end of March 2012. It has therefore been requested that Cabinet approve the inclusion of this grant in the Capital Programme.

Director of Environmental and Economic Regeneration

6.             Barry Island Addizone - Cabinet on 6th July 2011, (Minute no. C1362), approved the inclusion of a WG grant from the Barry Regeneration Area Funding of £160,316 for the establishment of an Addizone multi-sports facilities designed in the shape of the London 2012 Olympic logo and sponsored by Adidas on Barry Island. A vacant site adjacent to Paget Road has been identified as offering the best location for ease of access and proximity to existing leisure facilities. In addition to the WG grant funding, council funding of £24,122 has been earmarked from the Barry Regeneration Area fund (this has been reflected in Appendix 1), as well as an additional £55,356 from s106 funding received in respect of the development of residential units at Jackson’s Quay, Barry Waterfront. The s106 income is not as yet reflected in Appendix 1 and as such it has been requested that Cabinet approve the inclusion of this funding in the Capital Programme in order to complete the budget.  This will also require Council approval.

Variance between Actual Spend to date and Profiled Spend

7.             Cabinet have previously agreed that further information would be provided where schemes have a value of over £500,000 and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

8.             Housing Improvement Programme (Central Heating) - expenditure is slightly behind profile due to workload in the Property Section. I am advised that a full spend will still be achievable by year-end.

9.             Castleland Renewal Area - expenditure is behind profile due to initial delays in obtaining homeowners' written agreement to the facelift scheme. The large number of let properties in the Castleland ward have meant that tracking down landlords to gain their written consent before works can commence has been a longer than anticipated process. I am nevertheless advised that a full spend will be achieved on this budget. Three phases will be on site by the end of September and it is anticipated that initial delays will be overcome.

10.        Appendix 2 provides non-financial information on capital schemes with a budget of over £100,000.   Where a budget shown in Appendix 1 is more than £100,000 but is made up of several schemes that individually are less than £100,000, the scheme is not included in Appendix 2.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

11.        The financial implications are discussed against each scheme above.

Legal Implications (to Include Human Rights Implications)

12.        There are no legal implications.

Crime and Disorder Implications

13.        There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

14.        There are no equal opportunity implications.

Corporate/Service Objectives

15.        Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

16.        Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

17.        Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

18.        All.

Background Papers



Contact Officer

Laura Davis, Senior Accountant, Tel. no. 01446 709249


Officers Consulted

The Directors of Learning and Development, Social Services, Environmental and Economic Regeneration and Legal, Public Protection and Housing Services.


Responsible Officer:

Sian Davies, Director of Finance, ICT and Property