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Agenda Item No.

 

THE VALE OF GLAMORGAN COUNCIL

 

SCRUTINY COMMITTEE (CORPORATE RESOURCES): 21ST FEBRUARY, 2012

 

REFERENCE FROM CABINET: 18TH JANUARY, 2012

 

 

"C1591          SICKNESS ABSENCE REPORT APRIL TO SEPTEMBER 2011 (HRE) (SCRUTINY - CORPORATE RESOURCES) -

 

Absence information for the Council during the above period was as follows:

 

 

Annual Target 2011/12

Pro rata Target April  – Sept 2011

Actual Absence April -Sept 2011

Total April – Sept 2010 (as a comparison)

Average days/ shifts lost per FTE (CORPORATE)

9.0

 4.5

4.05

4.62

Percentage of lost time by FTE

3.46

3.46

3.1%

4.0%

Average days/shifts lost per FTE (Inc Schools)

N/A

 N/A

3.58

4.20

Percentage of lost time by FTE (Inc Schools)

N/A

 N/A

2.7%

3.2%

 

Full details of the breakdown by Directorate and individual service area were appended to the report.  Attention was drawn to the need to revisit the figures referring to staff numbers within that appendix where the average full time equivalent was larger than the headcount.  That appendix demonstrated that corporately the Council was currently within target of 0.45 of a day.  The half year figures showed an encouraging increase from 3 to 4 of the number of Directorates which achieved or came within target.  Although sickness absence within the Social Services Directorate remained the highest when compared to all other Directorates in comparison to last year for the same period Members noted that there had been in fact a 1.2% reduction in the number of days lost.  On the basis of the first half year figures, both the Directorate of Legal, Public Protection and Housing Services and the Directorate of Finance, ICT and Property Services were already above target.  A variety of measures had already been implemented within the Directorate of Finance, ICT and Property Services where the absence had been mainly long term.  New measures had been implemented within Building Services to reduce the absence rate.

 

Members noted that there remained a continuing need to review and analyse the reasons for sickness to inform the development of intervention measures and to assist staff to remain/return to work with appropriate adaptations/support as necessary.  Attention was drawn to the current period of unprecedented change and to the fact that the retention of acceptable and reasonable absence levels remained the primary focus rather than seeking ongoing reductions.  Managers would nevertheless still be required to monitor and explore available opportunities to access any appropriate measures to support the policy objectives.  A revised Management of Attendance Policy had been approved in respect of schools and several training sessions with headteachers and governing bodies had been organised; those attending the training sessions would be would be encouraged to adopt the policy.  In conclusion, it was noted that the figures reported in October 2011 showed that this Council was second in rank order of the lowest number of days lost per full time equivalent.  The Cabinet Member congratulated all responsible for that outcome for their efforts.  The Chief Executive drew attention to the fact that continued success was dependent upon the level of long-term sickness absence within individual Directorates.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the report and absence outturn at Appendix A to the report be accepted.

 

(2)       T H A T the report be referred to the Scrutiny Committee (Corporate Resources) for consideration.

 

Reasons for decisions

 

(1)       To bring matters to the attention of Cabinet in line with corporate objectives.

 

(2)       To inform the Scrutiny Committee (Corporate Resources) and to invite comments."

 

 

Attached as Appendix - Report to Cabinet: 18th January, 2012

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