Agenda Item No


The Vale of Glamorgan Council


Scrutiny Committee (Corporate Resources): 11 September 2012


Report of the Managing Director


Arrangements for the Reporting of Corporate Sickness and Leavers Figures


Purpose of the Report

1.             To explain the changes to reporting arrangements for sickness and leavers figures to the Scrutiny Committee.


1.             That the Committee notes the changes to the reporting of these indicators in its consideration of performance information

Reason for the Recommendation

1.             To ensure that the corporate sickness and leavers information is scrutinised effectively and that comparable data is made available to the Scrutiny Committee for each quarter in 2012/13.


2.             As Members will be aware, the Council's senior management restructure came into effect on August 1, 2012.  As a result, some service areas have been restructured, renamed, or moved to sit within a different directorate.  Because sickness and leavers figures are reported by service area, the restructure has prompted an alteration in reporting arrangements.

Relevant Issues and Options

3.             We are currently reporting performance information for the first quarter of the financial year (constituting the months of April, May and June, 2012).  This was before the senior management restructure came into effect.  Performance information has therefore been reported according to the management structure prior to August 1, 2012.  This information is reported within the main report for each service area.

4.             Additionally, a report headed 'Sickness and Leavers (New Corporate Structure)' has been provided.  This information has been reported for the first quarter in order to ensure that comparable sickness and leavers' information is available to Members for the whole financial year.  In accordance with the senior management restructure, sickness and leavers figures will be reported to committee Members in the new format only from the second quarter of the financial year onwards. 

Resource Implications (Financial and Employment)

5.             Performance management training and support will continue to be provided to all members by the Improvement and Development Team. 

Sustainability and Climate Change Implications

6.             Sustainability includes good governance, which requires key management information to be scrutinised on a regular basis.

Legal Implications (to Include Human Rights Implications)

7.             None

Crime and Disorder Implications

8.             None

Equal Opportunities Implications (to include Welsh Language issues)

9.             Key human resources policies (including the Management of Attendance Policy) have been equality impact assessed.

Corporate/Service Objectives

10.        The provision of both sets of performance information for sickness and leavers for quarter one ensures that the correct information for this quarter is presented to Scrutiny Committees and that a set of information is provided to Members that will be comparable with that presented at future Scrutiny Committees throughout the year.  This ensures that the effectiveness of the scrutiny process is not adversely affected by the senior management restructure.

Policy Framework and Budget

11.        None.

Consultation (including Ward Member Consultation)

12.        None.

Relevant Scrutiny Committee

13.        All

Background Papers

Vale of Glamorgan Performance Management Framework

Contact Officer

Chloe Clarke, Corporate Performance Co-ordinator

Officers Consulted

Julia Archampong, Performance Manager

Beverly Noon, Operational Manager - Corporate Policy and Communications

Adrian Unsworth, Operational Manager - Human Resources

Responsible Officer:

Sian Davies, Managing Director