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Agenda Item No

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources): 11th September 2012

 

Report of the Managing Director

 

Corporate Asset Management Plan 2012-2013

 

Purpose of the Report

1.             To seek Scrutiny Committee views on the new Corporate Asset Management Plan (CAMP).

Recommendations

1.             That Members support the adoption of the new Corporate Asset Management Plan 2012-2013 and appendices contained therein.

2.             That the comments of this Committee and the Corporate Asset Management Plan be referred to Cabinet for consideration.

Reasons for the Recommendations

1.             To satisfy the following objectives:

·         Objective 7 of the Improvement Objectives 2012/13 to maximise use of our property resources and to assist with satisfying Objective 3 to increase energy efficiency by promoting sustainable practices in our business in order to reduce the Council’s carbon footprint.

·         Objective H of the previous Corporate Asset Management Plan 2010 to review the Plan on an annual basis.

2.             To inform Cabinet of the Committee's views since the adoption of the Corporate Asset Management Plan is an executive function.

Background

2.             The previous report addressed the Improvement Objective 33, contained within the Corporate Plan 2010-2014 CR7 to review the Corporate Asset Management Plan for Council land and buildings (excluding housing) by 2010 and to ensure adoption of all relevant property related protocols attached to the plan to further good asset/property management of the Councils assets.

3.             The overall aim of the CAMP is to set out the methodology for managing the Councils property assets to ensure that they comply with appropriate statutory, regulatory and corporate standards, the need to ensure a co-ordinated approach to asset management, greater collaboration and efficient, effective and sustainable use of land and buildings.

Relevant Issues and Options

4.             The last CAMP was approved by Cabinet in December 2010 (Cabinet minute C1149 refers). Since then, the Council has been audited by the Wales Audit Office (WAO) and has re-organised its Directorate structure and therefore the opportunity has been taken to update and refresh the Plan to reflect the recommendations of the WAO report and to produce an action plan to ensure all improvement objectives are met.

5.             The CAMP has been amended to take into account new property related initiatives that have been recently undertaken, together with addressing some of the issues raised in the Wales Audit Office annual report dated December 2011, which included specific proposals for improvement in asset management.

6.             The new CAMP also sets targets in its Action Plan for the next 12 months and will be reviewed annually against these targets.

Resource Implications (Financial and Employment)

7.             As property rationalisation continues to be carried out, further opportunities will arise in making better use of the Council's remaining property portfolio. This may result in disposal opportunities (subject to Cabinet approval) and further movement of office based staff within buildings. It may also provide opportunities to "share" accommodation with other public sector organisations providing potential savings for the Council.

Sustainability and Climate Change Implications

8.             The Plan will contribute to improving energy efficiency and ensuring that the Council improves its Sustainability.

Legal Implications (to Include Human Rights Implications)

9.             Any properties which may become surplus under this process will be disposed of in accordance with the Council's Statutory and Fiduciary duty to obtain best consideration pursuant to S123 of the Local Government Act 1972 and also in accordance with the Disposal Strategy.

Crime and Disorder Implications

10.        None.

Equal Opportunities Implications (to include Welsh Language issues)

11.        None.

Corporate/Service Objectives

12.        There are no direct equal opportunities implications.

Policy Framework and Budget

13.        This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

14.        Consultation has been undertaken with members of the Corporate Asset Management Group, which has senior members of staff representation from all directorates. The members of this group have endorsed the CAMP.

Relevant Scrutiny Committee

15.        Corporate Resources

Background Papers

Corporate Asset Management Plan.

Contact Officer

Mark Perris, Asset Manager

Officers Consulted

Corporate Asset Management Group

Responsible Officer:

Sian Davies, Managing Director