Agenda Item No. 7

The Vale of Glamorgan Council


Scrutiny Committee (Corporate Resources) - 23 April 2013


Report of the Managing Director


Update on the work of the Change Forum


Purpose of the Report

1.             To inform the Committee of the work of the Management/Union Change Forum.


1.             That Members note the contents of the report

Reasons for the Recommendations

1.             To ensure that Members are aware of the work of the Change Forum.


2.             The Change Forum was set up in 2010 to help facilitate consultation with the trade unions in relation to restructuring and service change exercises. The Forum was seen as important given the increasing pace of change across all services and to help ensure that the Council's employment law obligations are met.

3.             The Forum provides a monthly opportunity for the Council's senior trade union representatives to meet with the Managing Director and Head of Human Resources on a relatively informal basis to progress the above.

4.             The meeting has been successful in ensuring that consultation requirements are being progressed appropriately in service areas, in exploring cross directorate issues and in maintaining a "working overview" of all change exercises.

5.             Members will appreciate that the work of the Forum is not intended to negate the need for specific consultation within individual service areas or detract from the work and remit of the Council's formally constituted Joint Consultative Forum.

6.             The Forum also does not deal with change issues relating to schools and which are managed through the schools budget forum and associated consultative arrangements.

Relevant Issues and Options

7.             Since the first meeting of the Change Forum in November 2010 a number of issues have been successfully progressed. The Forum has helped to:-

·         Maintain a consultative overview of significant change and restructuring exercises across all service areas including that relating to the Joint Education Consortium, Housing Stock Transfer exercise and the transfer of the Leisure Service.

·         Guide specific consultation in relation to the Senior Management Reduction exercise that took place in 2012 and the subsequent reshaping of Directorates.

·         Progress redeployment opportunities for those adversely affected by restructuring and as a result of the outcomes of Job Evaluation.

·         Ensure a specific consultative overview in relation to the evolving collaboration agenda and partnership work with other agencies.

·         Provide a regular opportunity to discuss budgetary issues and pressures across the Council and the related staffing implications.

·         Serve as a consultation vehicle in relation to the development of the Workforce Plan.

8.             The work of the Change Forum will be increasingly important over the coming years as the Council seek to deal with continuing financial pressures.

9.             In particularly the Forum will be helpful in progressing the actions set out in the Workforce Plan (as endorsed by this Committee in December 2012) and ensuring that important targets are met.

Resource Implications (Financial and Employment)

10.        There are no resource implications other than the time of the officers in attending meetings of the Change Forum.

Sustainability and Climate Change Implications

11.        None identified

Legal Implications (to Include Human Rights Implications)

12.        The work of the Change Forum is considered helpful in ensuring the Council's statutory obligations in relation to redundancy consultation are met

Crime and Disorder Implications

13.        None identified

Equal Opportunities Implications (to include Welsh Language issues)

14.        None identified.

Corporate/Service Objectives

15.        The work of the Change Forum will support the delivery of objectives as set out in the Corporate Plan and individual service plans.

Policy Framework and Budget

16.        This report is a matter for the Executive decision by Cabinet

Consultation (including Ward Member Consultation)

17.        The Change Forum is in itself a consultative body

Relevant Scrutiny Committee

Corporate Resources.

Background Papers


Contact Officer

Reuben Bergman, Head of Human Resources

Officers Consulted

Operational Manager - Human Resources

Responsible Officer:

Sian Davies, Managing Director