Agenda Item No. 6
The Vale of Glamorgan Council
Scrutiny Committee (Corporate Resources): 18th February 2014
Report of the Managing Director
Capital Monitoring Report for the period 1st April to 31st December 2013
Purpose of the Report
1. To advise Scrutiny of the progress on the 2013/14 Capital Programme for the period 1st April 2013 to 31st December 2013 .
That this Committee endorse the following recommendations and forward such to Cabinet for approval. Item 2 is for onward transmission to Council.
1. That Cabinet approves the following changes to the 2013/14 Capital Programme:
Redevelopment All Saints Primary - Request to vire the remaining balance of Pendoylan School Remodelling £5k to fund this scheme.
Cartref Porthceri and Southway Home Upgrade - Request to combine budgets for these schemes, the resulting budget will be £173k.
Emergency Contingency Budget - Request to vire £7k for Parkland Walk Sewer Connection.
2. That Cabinet recommend to Council the following changes to the 2013/14 Capital Programme:
Flying Start Grants - Holton School Ladybirds - Request to increase Capital Programme for additional £65k for additional grant funding allocated by WG towards the scheme.
Vehicle Renewal Fund - Request to carry forward £279k of funding for the purchase of three new vehicles for the Cleansing service.
Regional Transport Consortia (SEWTA) - Request to increase Capital Programme for additional £41.6k grant funding that has been awarded towards the cost of the Railway Walk Cycle Scheme.
Llantwit Major Crossings - Request to increase the Capital Programme by £5k for Section 106 funded works at Llantwit Major Crossings.
Reason for the Recommendations
1-2 To allow schemes to proceed in the current or future financial years.
2. Council on the 18th November 2013, minute number C2074, approved the amended Capital Programme for 2013/14.
Relevant Issues and Options
3. Appendix 1 details financial progress on the Capital Programme as at 31st December 2013 and has been amended to reflect the changes requested in this report.
4. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
5. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.
Learning and Development
6. Redevelopment All Saints Primary - Request to vire the remaining balance of Pendoylan School Remodelling £5k to fund Council's outstanding contribution to redevelopment works largely funded through Welsh Government grant.
7. Flying Start Holton School Ladybirds - Request to increase Capital Programme for additional £65k grant funding from WG towards the costs of scheme, increasing the budget for the scheme to £278k, this funding is only available in 2013/14 and the scheme will need to be monitored closely to ensure it is all spent within the available time period.
8. Cartref Porthceri and Southway Home Upgrade - Request to combine these schemes to reflect the approach Property Services have adopted to tender for these schemes as one to ensure the scheme is delivered as efficiently as possible. The resulting budget will be £173k.
Visible Services and Housing
9. Vehicle Renewal Fund - Request to carry forward £279k of funding for the purchase of three new vehicles for the Cleansing service the vehicles will now be purchased in 2014/15.
10. Emergency Contingency Budget - Request to vire £7k from the Housing Improvement Programme Emergency Contingency Budget to fund works relating to Parkland Walk Sewer Connection.
11. Regional Transport Consortia (Sewta) - Further funding of £41.6k has been awarded towards the cost of the Railway Walk Cycle Scheme. This funding is due to additional costs being incurred to cover a change of materials for surfacing of the footway/cycleway, along with additional consultation which lead to the change in surfacing, further design works and additional legal costs to cover the village green application. This totals the award for 2013/14 to £261.6k. It is requested that this additional sum be accepted by the Council from Sewta’s Regional Transport Consortia Grant (RTCG) fund and it is included in the 2013/2014 Capital Programme.
12. Llantwit Major Crossings - Request to increase the Capital Programme by £5k for Section 106 funded works at Llantwit Major Crossings, the works will entail a series of dropped kerbs throughout Llantwit Major to enable easy accessible pedestrian movements for all groups.
Variance between Actual Spend to date and Profiled Spend
13. Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-
14. WHQS Works - as outlined in previous capital monitoring reports there is always likely to be a variance in the WHQS expenditure as the extent of works required in a property is not known until the works commence. To December works on roof renewals are behind profile, the decision has been taken to delay roof renewals until 2014/15 because internal works have been prioritised in 2013/14 also due to risk of tenant dissatisfaction, roofing works have been avoided during winter months and alternative sources of funding are also being investigated for these works.
Resource Implications (Financial and Employment)
15. There are no direct financial implications of this report.
Sustainability and Climate Change Implications
16. There are no sustainability and climate change implications.
Legal Implications (to Include Human Rights Implications)
17. There are no legal implications.
Crime and Disorder Implications
18. There are no crime and disorder implications.
Equal Opportunities Implications (to include Welsh Language issues)
19. There are no equal opportunity implications.
20. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.
Policy Framework and Budget
21. Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.
Consultation (including Ward Member Consultation)
22. Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.
Relevant Scrutiny Committee
Gemma Jones Accountant
The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and the Chief Learning and Skills Officer.
Sian Davies, Managing Director