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Agenda Item No

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources): 18th March 2014

 

Report of the Managing Director

 

Capital Monitoring Report for the Period 1st April to 31st  January 2014

 

Purpose of the Report

1.         To advise Scrutiny of the progress on the 2013/14 Capital Programme for the period 1st April 2013 to 31st January 2014.

Recommendations

That this Committee endorse the following recommendations and forward such to Cabinet for approval. Item 2 is for onward transmission to Council.

1.         That Cabinet approves the following changes to the 2013/14 Capital Programme:

  • Various Schools Legionella Control Works - Request to vire £8,000 from Romilly Dry Rot Eradication.
  • Hen Goleg Lift and Kitchen Works - Request to vire funding totalling £19,569 as follows; (Castle Avenue External Structural Works £8,367,Rondell House Boiler Replacement £4,212,.Demolition of Bryneithin £5,000, Day care re-configuration - Rondel House - £1,990).
  • WHQS - Rewires - Request to vire £1240k from WHQS Roof Renewals.
  • Voids - Non WHQS Works - Request to vire £475k from the WHQS Non Traditional Properties scheme.
  • WHQS - Bathrooms -Request to vire £900k from WHQS Non Traditional properties £525k, WHQS - Roof Renewals £60k and WHQS - Kitchen Replacements £315k. 
  • Emergency Contingency Budget - Request to vire £190,225 from the Housing Improvement Programme Emergency Contingency Budget to fund a number of schemes as set out in paragraph 16.
  • Dock Offices - external repairs - Request to vire £2,812 from Dock Offices - Replace Defective Rainwater and Waste Pipes scheme.

2.         That Cabinet recommend to Council the following changes to the 2013/14 Capital Programme:

  • Penarth Learning Community - Request to increase the budget by £902k in 2013/14 to be funded from increased Welsh Government grant brought forward from 2014/15.
  • Penarth Learning Community - Request to revise the funding of the Penarth Learning Community scheme in 2013/14 by increasing the Welsh Government  funding by £8m and reducing the Council and S106 funding in year by £8m.
  • Llancarfan Demountable  - Request to carry forward £5,465
  • High Street Primary Boiler Renewal - Request to carry forward £1,022
  • Gwenfo Boiler Renewal - Request to carry forward £690
  • Fairfield Boiler Renewal - Request to carry forward £2,694
  • Woodlands ATC Demolition - Request to carry forward £45k of funding
  • Rondell House Boiler Replacement - Request to carry forward £788
  • Vehicle Replacement Programme - Request to carry forward £369k to 2014/15 Capital Programme
  • Skatepark at Paget Road - Request to carry forward £31,965
  • Barry Regeneration Partnership Project Development Fund - Request to carry forward £120k
  • Barry Regeneration Partnership Project Development Fund  - Routes into Enterprise - Request to carry forward £5k
  • Data Centre at the Civic Offices - Request to carry forward £420k
  • Security Software Data Loss Prevention - Request to carry forward £120k.

Reason for the Recommendations

1 - 2 To allow schemes to proceed in the current or future financial years.

 

Background

2.         Council on the 18th November 2013, minute number C2074, approved the amended Capital Programme for 2013/14.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 31st December 2013 and has been amended to reflect the changes requested in this report.

4.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

5.         Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k.   Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Development

6.         Penarth Learning Community - Request to increase budget for 2013/14 by £902k to reflect increased projected outturn the amended budget for the scheme will be £23,300k, this will be offset by a corresponding reduction in 2014/15. Also request to amend the funding for the scheme in 2013/14 and 2014/15 Capital Programmes to reflect Welsh Government's offer to bring forward £8m of grant funding from 2014/15 into 2013/14. This reduces Council funding required in 2013/14 and increases the requirement for Council Funding in 2014/15 but does not impact the overall cost of the scheme to the Council.

7.         Ysgol St. Curig Rebuild deteriorating masonry - That Committee note the use of Emergency Powers to vire funding from the Fire Protection Works Scheme £15,246 to fund the additional costs of overboarding water damaged ceilings at Ysgol St. Curig.

8.         Llancarfan Demountable - Request to carry forward £5,465 of this budget into the 2014/15 Capital Programme to fund retention costs for this scheme falling in 2014/15.

9.         High Street Primary Boiler Renewal - Request to carry forward £1,022 of this budget into the 2014/15 Capital Programme to fund retention costs for this scheme falling in 2014/15.

10.      Gwenfo Boiler Renewal - Request to carry forward £690 of this budget into the 2014/15 Capital Programme to fund retention costs for this scheme falling in 2014/15.

11.      Fairfield Boiler Renewal - Request to carry forward £2,694 of this budget into the 2014/15 Capital Programme to fund retention costs for this scheme falling in 2014/15.

12.      Various Schools Legionella Control Works - Request to vire £8,000 from Romilly Dry Rot Eradication to fund the additional costs associated with this scheme.

Social Services

13.      Woodlands ATC Demolition - Request to carry forward £45k of funding for this scheme to the Capital Programme for 2014/15 to reflect the likely completion which is expected to be June 2014.

14.      Rondell House Boiler Replacement - Request to carry forward £788 against this scheme to 2014/15 Capital Programme to fund retention costs falling in next year.

15.      Hen Goleg Lift and Kitchen Works - Request to vire funding totalling £19,569 for repairs at Hen Goleg to be funded from projected underspends against the following schemes:

  • Castle Avenue External Structural Works - £8,367
  • Rondell House Boiler Replacement - £4,212
  • Demolition of Bryneithin - £5,000
  • Day care re-configuration - Rondel House - £1,990.

Visible Services and Housing

16.      Vehicle Replacement Programme - Request to carry forward £369k of funding to the 2014/15 Capital programme. This will fund 2 new Highways Gritters at £174k and 3 highways 7.5T tippers at a cost of £195k in 2014/15. The underspend in 2013/14 is due to a number of vehicles that are no longer required, as a result of the extension of some vehicle lives and also as a result of savings that have been achieved on the procurement of new vehicles.

17.      WHQS - Rewires - Request to vire £1240k from WHQS Roof Renewals to fund increased projected expenditure against this scheme the amended budget will be £3461k.

18.      Voids - Non WHQS Works - Request to vire £475k to fund increased projected expenditure against this scheme from the WHQS Non Traditional Properties Budget the amended budget will be £825k.

19.      WHQS - Bathrooms -Request to vire £900k to fund increased projected expenditure against this scheme from WHQS Non Traditional properties £525k, WHQS - Roof Renewals £60k and WHQS - Kitchen Replacements £315k the amended budget will be £3902k. 

20.       Emergency Contingency Budget - Request to vire £190,225 from the Housing Improvement Programme Emergency Contingency Budget to fund the following schemes:

  • 1-6 Severn Avenue, Barry  £19,800
  • 38 Masefield Ave., Penarth £5,200
  • 16 Masefield Ave, Penarth  £11,500
  • 7 St. Augustines Rd., Penarth £10,900
  • 30 Glyndwr Ave., St. Athan £14,000
  • 9 Channel View   £19,900
  • 13 Vachell Court, Llantwit Major  £15,000
  • 2 Croft John, Penmark £6,000    
  • Retaining Wall, Village Green, St. Hillary  £30,000
  • 16 Cedar Way, Penarth  £7,000
  • 29 Hwyel St., Penarth   £23,000  
  • Fairoaks Resurfacing £17,925
  • Westbury Close Resurfacing £3,000
  • Greys Drive Resurfacing £3,000
  • An Additional £4,000 for the Llantwit Major Housing Lights Scheme taking the budget to £5,000.                                                                                                           

Development Services

21.      Skatepark at Paget Road - Request to carry forward £31,965 for the costs of this scheme that are expected to fall in 2014/15 Capital Programme.

22.      Barry Regeneration Partnership Project Development Fund - Request to carry forward £120k of funding previously allocated to Maslin Park Play Area Improvements. Following agreement from Welsh Government the costs of this scheme now fall within the grant funded Barry Island Regeneration scheme in 2013/14. It is requested that this budget is carried forward into the 2014/15 Capital Programme to meet the costs of the Barry Island Regeneration Scheme that are expected to fall outside the grant period.

23.      Barry Regeneration Partnership Project Development  Fund - Routes into Enterprise - Request to slip £5k allocated from the Routes in Enterprise Fund to enable this funding to be used in conjunction with the Waterloo Foundation Bursary Scheme which was recently brought to Cabinet (27th January C2182).

24.      Alexandra Gardens Community Centre - Request to carry forward £7,500 of this budget for retention costs due to fall in 2014/15. In addition request to carry forward an additional £42,000 underspend on the scheme to be used to improve facilities in the surrounding area.

25.      S106 Various Play Area Upgrades - Request to carry forward £74,100 into 2014/15 Capital Programme for the costs of this scheme that are expected to fall in 2014/15 Capital Programme.

Resources 

26.      Dock Offices - external repairs - Request to vire £2,812 from Dock Offices - Replace Defective Rainwater and Waste Pipes scheme the amended budget for Dock Offices External Repairs will be £42,812.

27.      Data Centre at the Civic Offices - Request to carry forward £420k funding for this scheme for inclusion in 2014/15 Capital Programme, tenders for the scheme are due to be returned at the end of February 2014 with work set to commence at the start of the new financial year.

28.      Security Software Data Loss Prevention - Request to carry forward £120k funding for this scheme for inclusion in 2014/15 Capital Programme due to delays in implementing scheme as a result of increased time spent on user requirement workshops and workload pressures on ICT to ensure the Council obtain a certification for the Government PSN network.

Variance between Actual Spend to date and Profiled Spend

29.      Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. No Schemes for which profiles have been submitted meet this criteria to the end of January.

Resource Implications (Financial and Employment)

30.      There are no direct financial implications of this report. 

Sustainability and Climate Change Implications

31.      There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

32.      There are no legal implications.

Crime and Disorder Implications

33.      There are no crime and disorder implications. 

Equal Opportunities Implications (to include Welsh Language issues)

34.      There are no equal opportunity implications.

Corporate/Service Objectives

35.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

36.      Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

37.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

38.      All

Background Papers

None

 

Contact Officer

Gemma Jones Accountant

 

Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and the Chief Learning and Skills Officer

 

Responsible Officer:

Sian Davies, Managing Director

 

 

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