Agenda Item No. 6


The Vale of Glamorgan Council


Scrutiny Committee (Corporate Resources): 17th July 2014


Report of the Managing Director


Capital Monitoring Report for the period 1st April to 31st May 2014


Purpose of the Report

1.         To advise Scrutiny Committee of the progress on the 2014/15 Capital Programme for the period 1st April 2014 to 31st May 2014.


It is recommended that :-

1.         Committee note the position with regard to the 2014/15 Capital Programme.

2.         Committee note the virement of £64k from the Visible Services Asset Renewal budget to the Barry Island Regeneration scheme and refer the request to Cabinet for approval.

Reasons for the Recommendations

1.         To allow Members to be aware of progress on the Capital Programme.

2.         To update the Capital Programme.


2.         Council on the 5th March 2014 minute no 883 approved the Capital Programme for 2014/15 onwards.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 31st May 2014.

4.         The monitoring report shows actual expenditure for the month of May 2014 and is matched by a similar figure in the profile to date column, thereby showing no variances.  Profiled expenditure has been requested from Project Managers and will be updated in the next report.

5.         Members should be aware that Appendix 1 does not include requests for unspent committed expenditure to be slipped from 2013/14 into 2014/15.  A request for this slippage will be included in the Closing Down report presented to a future Cabinet meeting.

6.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Learning and Development

7.         Llanfair School Extension - Emergency powers have been used to approve the inclusion of a further £41k of s106 monies into the Capital Programme for a classroom extension at Llanfair School. 

Visible and Housing Services

8.         Cowbridge Bowls Club - A report to Cabinet dated 9th September 2013, minute number C2016, agreed that the playing surface at the Cowbridge Bowling Club be replaced subject to a financial contribution of £12k being received from the Cowbridge Bowling Club in part payment for the works.  This payment has been received and the balance of the works will be funded from the Visible Services Asset Renewal budget.  This contribution is included in Appendix 1 as part of the Park and Ground Maintenance Asset Renewal budget.

Development Services

9.         S106 Schemes - Emergency powers have been used to approve the inclusion of s106 monies into the Capital Programme as follows:

Various Play Areas                                                           £39,000

Windsor Rd Jct with Pill Street Penarth                            £10,000

Dochdwy Rd Bus Shelter                                                  £15,000

Hensol/Pendoylan Traffic Calming                                    £22,000

10.      Barry Island Regeneration - Cabinet will be requested to vire £64k from the Visible Services Asset Renewal budget to the Barry Island Regeneration scheme.  Welsh Government provided £3.3m of grant funding for the Barry Island Regeneration scheme in 2013/14.  Work on site was delayed due to severe weather conditions through the winter months and will continue into 2014/15.  WG could only provide the grant for 2013/14 expenditure.  It was agreed with WG that other works, already identified to be funded from Council monies, could be claimed against the grant thus releasing Council funding in 2014/15 which could be used for the completion of the works.  Work was brought forward from the 2014/15 Visible Services Asset Renewal Programme and undertaken during 2013/14 and was claimed against the grant in 2013/14.  This releases funding in 2014/15 to be transferred to the Barry Island Regeneration scheme to allow for completion of works.  The virement has been reflected in Appendix 1.

11.      Renewal Area - Cabinet on 24th February 2014, agreed that the Renewal Area Grant, once approved by the Welsh Government, could automatically be included in the 2014/15 Capital Programme.  Notification has now been received from WG that the allocation for 2014/15 will be £677,981.  This sum has therefore been included in Appendix 1.

Resource Implications (Financial and Employment)

12.      There are no direct financial implications of this report. 

Sustainability and Climate Change Implications

13.      There are no sustainable and climate change implications.

Legal Implications (to Include Human Rights Implications)

14.      There are no legal implications.

Crime and Disorder Implications

15.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

16.      There are no equal opportunity implications.

Corporate/Service Objectives

17.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

18.      Part of this report should be referred to Council because it is contrary to and not wholly in accordance with the budget.

Consultation (including Ward Member Consultation)

19.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

20.      All.

Background Papers



Contact Officer

Carolyn Michael

Operational Manager Accountancy


Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and Learning and Skills.


Responsible Officer:

Sian Davies, Director of Resources