Agenda Item No 8


The Vale of Glamorgan Council


Scrutiny Committee (Corporate Resources): 15th October 2014


Report of the Managing Director


Capital Monitoring Report for the Period 1st April to 31st August 2014


Purpose of the Report

1.         To advise Scrutiny Committee of the progress on the 2014/15 Capital Programme for the period 1st April 2014 to 31st August 2014.


1.         That this Committee endorse the following recommendations and forward such to Cabinet for approval.

S106 Paget Road to Penarth Portway Woodland Path - Increase the Capital Programme by £40k funded by Penarth Heights S106 monies.

Barry Island Light Art Commission - Increase the Capital Programme by £50k Grant Funding from Arts Council Wales to fund this scheme.

Reason for the Recommendations

1.         To allow schemes to proceed in the current or future financial years.


2.         Council on the 5th March 2014 minute no 883 approved the Capital Programme for 2014/15 onwards.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 31st August 2014.

4.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

5.         Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k.   Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Development Services

6.         S106 Paget Road to Penarth Portway Woodland Path - Following the completion of the required consultation process, it has been agreed that up to £40k of the Penarth Heights s106 monies can be used to re-establish the footpath link between Paget Road and Penarth Marina. Cabinet will be requested to approve the inclusion of this scheme in the Capital Programme.

7.         Barry Island Light Art Commission - The Arts Council of Wales has approved grant funding of £50k for an artist designed lighting scheme in the ceiling of Eastern Shelter, Barry Island.  Cabinet will be requested to approve the inclusion of this scheme in the Capital Programme

Variance between Actual Spend to date and Profiled Spend

8.         Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

9.         Disabled Facilities Grants - There is a variance between profiled budget and actual because the profiled budget has been based on historical patterns of spend however changes to processes within the service in 2014/15 has led to a more consistent pattern of approvals and spend throughout the financial year. This budget will be monitored closely to ensure that overall expenditure remains within the available funding.

10.      Local Road Network Improvements - This scheme has been subject to delay this financial year however £200k has been committed during September and full spend is still projected this financial year.

11.      WHQS Works - There is always likely to be a variance in the WHQS expenditure as the extent of the works required in a property is not known until the works commence. Less has been spent than was projected for Rewire schemes, Kitchen Replacements, Bathroom works and schemes in Non Traditional Properties. More has been spent than was projected for Central Heating works and General Improvement schemes, the total budget is unaffected. The allocation of the WHQS budget will be reviewed as part of the forthcoming Housing Business Plan.

Resource Implications (Financial and Employment)

12.      There are no direct financial implications of this report. 

Sustainability and Climate Change Implications

13.      There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

14.      There are no legal implications.

Crime and Disorder Implications

15.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

16.      There are no equal opportunity implications.

Corporate/Service Objectives

17.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

18.      This report is a matter for Executive decision by the Cabinet.

Consultation (including Ward Member Consultation)

19.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

20.      All.

Background Papers



Contact Officer

Gemma Jones, Accountant - Capital


Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and Learning and Skills.


Responsible Officer:

Sian Davies, Director of Resources