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Agenda Item No 7

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources): 20th January 2015

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 30th November 2014

 

Purpose of the Report

1.         To advise Scrutiny Committee of the progress on the 2014/15 Capital Programme for the period 1st April 2014 to 30th November 2014.

Recommendations

1.         That this Committee endorse the following recommendations and forward such to Cabinet for approval, the recommendations under 3 below require Council approval.

2.         That Cabinet approves the following changes to the 2014/15 Capital Programme.

  • Holton Boiler Upgrade - Request to transfer £1K to this scheme, funded by a contribution from Cadoxton Infant Toilet Refurbishment.
  • Penarth Learning Community - It is requested to increase the 2014/15 Capital Programme by £1.9m to be funded by a grant from Welsh Government.
  • Castle Avenue External Structures Works - This budget is not required for the Castle Avenue Scheme and is it requested that the budget of £1k is transferred to the Hen Goleg Boiler Replacement Scheme.
  • Flying Start Grants - It is requested that the Capital Programme is increased by £25k, funded by a grant from Welsh Government.
  • Penarth Heights Highways and Sustainable Transport Projects - Request to amalgamate a number of S106 schemes in Penarth as set out in the report.  The amended amalgamated budget will be £325k.
  • Llandough Sustainable Transport Schemes - Request to amalgamate Dochdwy Road Bus Shelter and 20mph Zone within Llandough, in addition as part of this scheme a proposed cycleway/footway on Penylan Road would be constructed.  The total budget for amalgamated scheme will be £35k 2014/15 and £94k in 2015/16 and will be funded by S106.
  • Rights of Way Improvement Plans (ROWIP) 2014/15 - It is requested that the Capital Programme be increased by £31k, funded by a grant from Natural Resources Wales.

3.         That Cabinet recommend to Council the following changes to the 2014/15 Capital Programme.

  • Bryneithin Marketing and Disposal - It is requested to increase the 2014/15 Capital Programme by £22k to be funded via a contribution from Capital Receipts.
  • Woodlands ATC Demolition - It is requested that £2.5k is carried forward into the 2015/16 Capital Programme for retention required as part of the demolition of Woodlands.
  • Penarth Pier Supports - It is requested that £90k be carried forward to 2015/16 to enable works required as part of this scheme to commence early in April 2015.
  • Paget Road Open Space Play Facilities - It is requested to carry forward the budget of £156k to 2015/16 to enable full consultation with users.
  • Hensol / Pendoylan Traffic Calming - It is requested that the 2014/15 Capital Programme be increased by £11k to be funded by a contribution from the S106 fund.
  • Disabled Facilities Grants - It is requested to increase the budget by £200k to be funded by a contribution from Capital Receipts.

Reason for the Recommendations

1-3  To allow schemes to proceed in the current or future financial years.

 

Background

2.         Council on the 5th March 2014 minute no 883 approved the Capital Programme for 2014/15 onwards.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 30th November 2014.

4.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

5.         Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k.   Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

6.         Holton Boiler Upgrade - Following the completion of the scheme in 2013/14 a small amount of technical salary costs for the scheme have fallen due in 2014/15 and it is therefore requested to increase this scheme by £1k in 2014/15.  This increase will be funded by a contribution from Cadoxton Infant Toilet Refurbishment.

7.         Penarth Learning Community - Due to a change in the profiled costs of this scheme it is estimated that a further £1.9m will be spent this financial year.  It is therefore requested to increase the 2014/15 Capital Programme by £1.9m to be funded by Transition from SBIG Grant from Welsh Government who have agreed to bring the grant forward from 2015/16.

 

Social Services

8.         Bryneithin Marketing and Disposal - It is requested to increase the 2014/15 Capital Programme by £22k to fund costs associated with marketing and disposal of the former Bryneithin Site. This scheme will be funded via a contribution from Capital Receipts.

9.         Woodlands ATC Demolition - It is requested that £2.5k is carried forward into 2015/16 Capital Programme for retention required as part of the demolition of Woodlands.

10.      Castle Avenue External Structures Works - This budget is not required for the Castle Avenue Scheme and is it requested that the budget of £1k is transferred to the Hen Goleg Boiler Replacement Scheme.

11.      Flying Start Grants - A grant award of £25k had been approved by Welsh Government for outside works at Margaret Alexander Community Centre.    Despite best efforts it has not been possible to address all of the difficulties presented by the outdoor space and therefore only indoor space will be provided at the Centre.  As a result, Welsh Government have been asked to vire this sum to the Colcot Scheme, which will allow further work to be undertaken for the provision of a canopy, basic equipment and an internal folding door.  This will now bring the budget for the Colcot element of the scheme to £315k.

 

Visible Services

12.      Penarth Pier Supports - Due to the likely difficult conditions that would arise from working in a coastal environment in the winter period it is expected that design and procurement for works carried out via consultancy will take place in 2014/15 at a projected cost of £10k.  It is requested that the balance of the budget be carried forward to 2015/16 to enable works to commence early in April 2015.

 

Development Services

13.      Penarth Heights Highways and Sustainable Transport Projects - Request to amalgamate the following schemes in order to enable a more co-ordinated approach to delivery of a number of related schemes in Penarth.  The total budget for amalgamated scheme will be £325k.

  • Cogan Hill / Plassey Street Junctions (Stages 1 and 2) £30k
  • Windsor Road with Pill Street Junction Penarth £10k
  • Plassey Street / Glebe Street Zebra Crossing £30k
  • Plassey Street / High Street Zebra Crossing £20k
  • Windsor Road / Plassey Street Roundabout Junction Enhancements £100k
  • Windsor Street / Pill Street Dedicated Right Hand Turn £110k
  • Lighting Scheme for Zig Zag Path £25k. 

14.      Llandough Sustainable Transport Schemes - Request to amalgamate the following schemes in order to enable a more co-ordinated approach to delivery of a number of related schemes in Llandough.  As part of this scheme a proposed cycleway/footway on Penylan Road would now be included.  The total budget for amalgamated scheme will be £35k.   This scheme will continue into 2015/16 and will be funded from S106 contributions of £94k.

  • Dochdwy Rd Bus Shelter £15k
  • 20mph Zone Llandough £20k.

15.      Paget Road Open Space Play Facilities - This scheme had been previously be shown in the monitoring as Skatepark at Paget Road Penarth.  The name has been amended as the skate park is just one of three play facilities within the scheme.  It is requested to carry forward the budget of £156k because there is to be another round of consultation with users before Members decide the most appropriate scheme for implementation. 

16.      Hensol / Pendoylan Traffic Calming - This scheme has required additional sockets and construction works which has resulted in an increase in costs.  It is therefore requested that the 2014/15 Capital Programme be increased by £11k to be funded by a contribution from the S106 fund.

17.      Disabled Facilities Grants - Changes to processes in 2014/15 have led to an increased number of approvals as a result this had led to reduced backlog in adult requests and there is no longer a backlog for children's requests.  As the Council is aiming to reduce the waiting times in this area it is requested to increase the budget by £200k to be funded by a contribution from Capital Receipts.

18.      Rights of Way Improvement Plans (ROWIP) 2014/15 - It is requested that the grant offer from Natural Resources Wales of £31k be included in the 2014/15 Capital Programme.  This funding is to be used towards the implementation of priority ROWIP actions.

Variance between Actual Spend to date and Profiled Spend

19.      Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

20.      Ysgol Dewi Sant, Llantwit Major - Amendments to programming / sequencing of works has resulted in actual expenditure that is less than the initial spend profile.  This does not adversely affect the final cost of the project.

21.      Barry Cluster (Ysgol Gwaen Y Nant / Oakfield) - Amendments to programming / sequencing of works has resulted in actual expenditure that is less than the initial spend profile.  This does not adversely affect the final cost of the project.

22.      WHQS Works - There is always likely to be a variance in the WHQS expenditure as the extent of the works required in a property is not known until the works commence. Less has been spent than was projected for Non Traditional Properties. More has been spent than was projected on Central Heating works, Rewires and Asbestos Management. 

Resource Implications (Financial and Employment)

23.      There are no direct financial implications of this report.

Sustainability and Climate Change Implications

24.      There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

25.      There are no legal implications.

Crime and Disorder Implications

26.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

27.      There are no equal opportunity implications.

Corporate/Service Objectives

28.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

29.      This report is a matter for Executive decision by the Cabinet.

Consultation (including Ward Member Consultation)

30.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

31.      All

Background Papers

None

 

Contact Officer

Victoria Williams, Accountant - Capital.

 

Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and Learning and Skills.

 

Responsible Officer

Sian Davies, Director of Resources

 

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