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Agenda Item No. 10

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources): 10th February 2015

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st December 2014

 

Purpose of the Report

1.         To advise Scrutiny Committee of the progress on the 2014/15 Capital Programme for the period 1st April 2014 to 31st December 2014.

Recommendations

1.         That Scrutiny Committee note the following recommendations that amend the 2014/15 Capital Programme and will be reported to Cabinet for approval.

·         Hen Goleg Boiler Replacement - It is requested that the 2014/15 Capital Programme be increased by £14k to be funded by a contribution from revenue.

·         Dinas Powys to Cardiff Corridor Bus Priority Measures - It is been approved by emergency powers that the 2014/15 Capital Programme be increased by £52,500, funded by a grant from Welsh Government.

·         Hensol/Pendoylan Traffic Calming - Request to amalgamate this scheme and Hensol Sustainable Transport Facilities scheme.  It is also requested that this scheme budget be increased by £1,453, to be funded by a contribution from s106. The total budget for the amalgamated schemes will be £51,516.

·         Llandough Sustainable Transport Schemes - It is now proposed that Dochdwy Road bus shelter does not go ahead as part of this scheme however a bus shelter in a nearby location will be taken forward instead.

·         Culverhouse Cross to St Athan Bus Priority Scheme - It is requested that the 2014/15 Capital Programme be increased by £70k, funded by a grant from Welsh Government.

·         Penarth Renewal Area - It is requested to vire £66k from Penarth Renewal area to Castleland Renewal Area.  The amended budgets in 2014/15 for Castleland Renewal Area will be £723k and £50k for Penarth Renewal Area.

 

2.         That Scrutiny Committee note the following recommendations that amend the 2014/15 and 2015/16 Capital Programme, these recommendations require Council approval.

·         Oakfield Playing Fields - It is requested to carry forward £147k budget to the 2015/16 Capital Programme to support the delivery of the Ysgol Gwaun Y Nant/Oakfield Scheme.

·         Hen Goleg Clock Tower –It is requested that £98k is carried forward into 2015/16 Capital Programme.

·         Cross Common Bridge - It is requested that £574k is carried forward into the 2015/16 Capital Programme.

·         Boverton Flooding - It is requested that £170k is carried forward into the 2015/16 Capital Programme.

·         Tackling Poverty - It is requested to carry forward £5k into the 2015/16 Capital Programme.

·         Holton Road Shop Fronts - It is requested to carry forward £82k (of which £77k is s106 monies) into the 2015/16 Capital Programme. 

·         Barry Island Regeneration - It is requested that £45k of this budget is carried forward to 2015/16 Capital Programme to meet the costs of retention against the eastern promenade contract.  It is also requested that the 2014/15 Capital Programme be increased by £285k to be funded from a revenue contribution from Development Services to meet the additional charges that have been incurred. 

·         Pedestrian Crossing across Ffordd Y Millennium and Improved Bus Access - It is requested that the budget of £17k is carried forward into the 2015/16 Capital Programme.

·         Pedestrian Crossing across Thompson Street/Holton Road - It is requested that the budget of £6k is carried forward into the 2015/16 Capital Programme.

·         Pedestrian Crossing across Buttrills Road/Holton Road - It is requested that the budget of £23k is carried forward into the 2015/16 Capital Programme.

Reason for the Recommendations

1-2   To allow schemes to proceed in the current or future financial years.

 

Background

2.         Council on the 5th March 2014 minute no 883 approved the Capital Programme for 2014/15 onwards.

Relevant Issues and Options

3.         Appendix 1 details financial progress on the Capital Programme as at 31st December 2014.

4.         For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

5.         Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k.  Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Skills

6.         Oakfield Playing Fields - This budget is part of a larger Ysgol Gwaun y Nant/Oakfield scheme.  As the external works funded by this sum are not planned to take place until next financial year, it is requested to carry forward £147k to the 2015/16 Capital Programme.

Social Services

7.         Hen Goleg Boiler Replacement - The costs of this scheme have increased by £14k due to additional work required as a result of leaks identified during works on site.  This additional spend will be funded from a revenue contribution to the scheme.

8.         Hen Goleg Clock Tower – The start date for works is dependent on receipt of Listed Building Consent.  The application should be received by CADW during February, with a decision being anticipated within 12 weeks.  The works therefore will not start on site until the next financial year.  It is therefore requested that £98k is carried forward into 2015/16.

Visible Services

9.         Cross Common Bridge - This scheme is on hold awaiting the outcome of a developer planning application.  It is therefore requested that £574k is carried forward into the 2015/16 Capital Programme.

10.      Boverton Flooding - Ground investigations on this scheme are on-going which have revealed a more expensive scheme is required.  Discussions are on-going with Natural Resources Wales and Welsh Government to seek additional funding required for this scheme.  It is therefore requested that £170k is carried forward into the 2015/16 Capital Programme.

Development Services

11.      Dinas Powys to Cardiff Corridor Bus Priority Measures - It has been approved by emergency powers that the grant offer from Welsh Government of £52,500 is included in the 2014/15 Capital Programme.  This funding is to be used to undertake initial surveys and investigations and undertake feasibility design.

12.      Tackling Poverty - Within the Tackling Poverty budget there is £5k allocated to monitoring and evaluation, Welsh Government are to confirm a course of action before this money can be spent and therefore this money is unlikely to be spent until next year.  It is therefore requested to carry forward £5k into the 2015/16 Capital Programme. 

13.      Holton Road Shop Fronts - This scheme has a budget of £82k (of which £77k is s106 monies) allocated to Holton Road Shop Front Improvements, several proposals are currently being developed but they will not come to fruition until 2015/16.  It is therefore requested to carry forward £82k into the 2015/16 Capital Programme. 

14.      Barry Island Regeneration- In order to maximise the grant take up in 2013/14 some additional works were agreed by the Project Board and included in the Barry Island Regeneration Scheme programme.  Some additional costs were also incurred within the Eastern promenade contract due to various amendments that were required in order to deliver the scheme.  It is requested that £45k of this budget is carried forward to 2015/16 Capital Programme to meet the costs of retention against the eastern promenade contract.  It is also requested that the 2014/15 Capital Programme be increased by £285k to be funded from a revenue contribution from Development Services to meet the additional charges that have been incurred against both the increased contract sum for the eastern promenade works as well as the schemes carried out additional to the initial programme.  In addition to this amount and in relation to the eastern promenade contract there are a number of unresolved claims for time spent on the scheme and additional works that are being contested by the Council but which remain as risks. Negotiations are still on-going and a full report will be brought to a future Cabinet meeting to provide an update on the scheme and explain the projected final outturn in more detail.

15.      Hensol/Pendoylan Traffic Calming - Request to amalgamate this scheme and Hensol Sustainable Transport Facilities scheme in order to enable a more co-ordinated approach to delivery of the related schemes.  It is also requested that this scheme budget be increased by £1,453 to be funded by a contribution from s106, in order to prevent funds being returned to the developer which need to be spent by 31st March 2015.  The total budget for the amalgamated schemes will be £51,516.

16.      Pedestrian Crossing across Ffordd Y Millennium and Improved Bus Access - There is a hold on this scheme until next financial year due to the volume of work and it is therefore requested that the S106 budget of £17k is carried forward into the 2015/16 Capital Programme.

17.      Pedestrian Crossing across Thompson Street/Holton Road - There is a hold on this scheme until next financial year due to the volume of work and it is therefore requested that the S106 budget of £6k is carried forward into the 2015/16 Capital Programme.

18.      Pedestrian Crossing across Buttrills Road/Holton Road - There is a hold on this scheme until next financial year due to volume of work and it is therefore requested that the S106 budget of £23k is carried forward into the 2015/16 Capital Programme.

19.      Llandough Sustainable Transport Schemes - It was reported to Scrutiny Committee on the 20th January 2015 that Dochdwy Road Bus Shelter would be included in this s106 scheme.  Due to opposition to this bus shelter it is now proposed that this part of the scheme will not go ahead however a bus shelter in a nearby location will be taken forward instead.

20.      Culverhouse Cross to St Athan Bus Priority Scheme - It is requested that the grant offer from Welsh Government to increase this grant by £70k be included in the 2014/15 Capital Programme.  The amended budget for this scheme in 2014/15 will be £145k.

21.      Penarth Renewal Area - Due to additional take up by residents in the Upper Holton Road Residential scheme, it is requested to vire £66k from Penarth Renewal Area to Castleland Renewal Area.  The amended budgets in 2014/15 for Castleland Renewal Area will be £723k and £50k for Penarth Renewal Area.

Resources

22.      Security Software Password Monitoring – This scheme has been unable to commence this year due to a lack of solutions with the required functionality at an affordable price. It is therefore requested that this budget is now used in 2014/15 to upgrade the battery backup for the data centre and that the scheme name is amended to Battery Backup Upgrade.

Variance between Actual Spend to date and Profiled Spend

23.      Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

24.      Ysgol Gwaun Y Nant/Oakfield - Amendments to programming/sequencing of works has resulted in actual expenditure that is less than the initial spend profile.  This does not adversely affect the final cost of the project.

25.      WHQS Works - There is always likely to be a variance in the WHQS expenditure as the extent of the works required in a property is not known until the works commence. More has been spent than was projected on Kitchen Replacements, Bathrooms and Asbestos Management. 

Resource Implications (Financial and Employment)

26.      There are no direct financial implications of this report.

Sustainability and Climate Change Implications

27.      There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

28.      There are no legal implications.

Crime and Disorder Implications

29.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

30.      There are no equal opportunity implications.

Corporate/Service Objectives

31.      Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

32.      This report is a matter for Executive decision by the Cabinet.

Consultation (including Ward Member Consultation)

33.      Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

34.      All

Background Papers

None

Contact Officer

Victoria Williams, Accountant- capital

 

Officers Consulted

The Directors of Resources, Social Services, Development Services, Visible Services and Housing, and Learning and Skills.

 

Responsible Officer:

Sian Davies, Director of Resources

 

 

 

 

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