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Agenda Item No. 5

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources): 13th  October 2015

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st  August 2015

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2015/16 Capital Programme for the period 1st April 2015 to 31st August 2015.

Recommendations

  1. That this Committee endorse the following recommendations and forward such to Cabinet for approval.
  • Southway Fire Works - A virement of £7k to the Southway and Cartref residential home upgrade scheme.
  • Coast Protection and Land Drainage General - A virement of £150k to the Causeway Improvement Scheme.
  • Llantwit Major Bedford Rise Play Area - An increase in the 2015/16 Capital Programme of £21k to be funded from s106 monies.

Reason for the Recommendations

  1. To allow schemes to proceed in the current or future financial years.

Background

  1. Council on the 4th March 2015 minute no 940 approved the Capital Programme for 2015/16 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st August 2015.
  2. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
  3. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Development

  1. Ysgol Iolo Morganwg Demountable - Emergency Powers have been used for the inclusion of £50k into the Capital Programme for purchase of a demountable at Ysgol Iolo Morganwg. This scheme will be funded by a contribution from the Education revenue budget.

Social Services

  1. Southway Fire Works - This scheme is now complete however further works have been identified within the Southway and Cartref residential homes. It is therefore requested that £7k is vired to the Southway and Cartref residential home upgrade scheme.

Visible Services

  1. Gibbonsdown 2 Project Arbed Funding - Emergency Powers have been used to approve the inclusion of £2.069m for the above scheme in the Capital Programme for external wall improvements and other fuel poverty measures. This scheme will be funded by a grant from Welsh Government.
  2. Jenner Park and Colcot Pitches - Emergency Powers have been used to approve the inclusion of £853k for the above scheme in the Capital Programme. The work will include the installation of a 3 G pitch at Jenner Park and five a side pitches at Colcot. This scheme will be funded from the Jenner Park Reserve.
  3. Coast Protection and Land Drainage General - £150k has been allocated within this budget for works which are part of the Causeway Improvement Scheme. In order to enable a more co-ordinated approach to the scheme, it is requested to vire £150k to the Causeway Improvement Scheme.
  4. Housing Improvement Programme - Delegated Authority has been used to amend the Housing Improvement Programme budget. The 2015/16 budgets have been reassessed and are now reflected in Appendix 1.

Development Services

  1. Penarth Heights Cycle Parking Project - Emergency Powers have been used to approve the inclusion of £25k in the Capital Programme for Penarth Heights Cycle Parking Project. This scheme will be funded from S106 monies.
  2. Llantwit Major Bedford Rise Play Area - It is requested that the 2015/16 Capital Programme is increased by £21k for works at Bedford Rise Play Area. This scheme will be funded from s106 monies.

Variance between Actual Spend to date and Profiled Spend

  1. Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-
  2. Penarth Learning Community - Amendments to programming/sequencing of works has resulted in actual expenditure that is less than the initial spend profile. This does not adversely affect the final cost of the project.
  3. Llantwit Learning Community - Amendments to programming/sequencing of works has resulted in actual expenditure that is less than the initial spend profile. This does not adversely affect the final cost of the project.
  4. Modular Building Resiting Ysgol Dewi Sant - Amendments to programming/sequencing of works has resulted in actual expenditure that is more than the initial spend profile. This does not adversely affect the final cost of the project.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Victoria Lloyd, Capital Accountant

Officers Consulted

All Directors

Responsible Officer:

Rob Thomas, Managing Director

 

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