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Agenda Item No. 8

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Corporate Resources) Meeting: 9th  February 2016

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April to 31st  December 2015

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2015/16 Capital Programme for the period 1st April 2015 to 31st December 2015.

Recommendation

  1. That this Committee notes the following changes to the Capital Programme.
  • Gwenfo Primary Expansion - The carry forward £60k into the 2016/17 Capital Programme.
  • Penarth Library Damp Proofing and Lift Works - The carry forward of £60k into the 2016/17 Capital Programme.
  • Llanfair Demountable - To vire £25k from the Sandstone Repairs scheme to the Llanfair Demountable scheme.
  • Romilly Demountable - To vire £5k from the Sandstone Repairs scheme to the Romilly Demountable scheme.
  • ICT Infrastructure - The carry forward of £400k into the 2016/17 Capital Programme.
  • Hen Goleg Works - The carry forward of £221k into the 201617 Capital Programme.
  • Cartref Porthceri Electrical Upgrade/ Southway Electrical Upgrade - To vire £23k from the Residential Homes Call and Assistance Systems scheme to the Cartref Porthceri Electrical Upgrade scheme, and £38k from the Social Services Lift Refurbishments scheme and £6k from Residential Homes Call and Assistance Systems scheme to the Southway Electrical Upgrade scheme.
  • Boverton Flooding - The carry forward of £130k into the 2016/17 Capital Programme.
  • Cross Common Bridge - The carry forward of £500k into the 2016/17 Capital Programme.
  • Llanmaes Flood Management Scheme - The carry forward £972k into the 2016/17 Capital Programme.
  • Ashpath Footpath Improvements - The carry forward of £86k into the 2016/17 Capital Programme.
  • Jenner Park and Colcot Pitches - The carry forward of £337k into the 2016/17 Capital Programme.
  • St Paul's Church - The carry forward of £233k into the 2016/17 Capital Programme.
  • Housing Improvement Programme - The carry forward of £825k for Common Parts, £775k for WHQS Environmental Improvements and £1,178k for Regeneration into the 2016/17 Capital Programme.
  • Barry Regeneration Partnership Scheme - The reprofile of projects as set out within the report, paragraph 21.
  • Cogan Hall Farm - Dinas Powys to Cosmeston Cycleway Link - The carry forward of £150k into the 2016/17 Capital Programme.
  • Lighting Scheme for Zig Zag Path - The carry forward of £70k into the 2016/17 Capital Programme.
  • Tackling Poverty - The carry forward of £10k into the 2016/17 Capital Programme.
  • High Street Broad Street Traffic Management - The carry forward of £268k into the 2016/17 Capital Programme.
  • Marketing & Disposal of the Innovation Quarter - The carry forward of £19k into the 2016/17 Capital Programme.
  • Court Road Depot - Survey, feasibility and Infrastructure - The carry forward of £347k into the 2016/17 Capital Programme.
  • Dock Offices External Repairs - The carry forward of £40k into the 2016/17 Capital Programme.
  • Dock Offices - Mechanical & Electrical - The carry forward of £200k into the 2016/17 Capital Programme.

Reason for the Recommendation

  1. To allow schemes to proceed in the current or future financial years.

Background

  1. On 16th November 2015, Cabinet approved the Amended Capital Programme for 2015/16 (minute no C2974).

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st December 2015.
  2. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
  3. Appendix 2 provides non-financial information on capital construction schemes with a budget of over £100k. Where a budget shown in Appendix 1 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 2.

Learning and Development

  1. Gwenfo Primary Expansion - There have been delays in progressing the scheme meaning the works will start during the Easter Holidays. It is therefore requested to carry forward £60k into the 16/17 Capital Programme.
  2. Penarth Library Damp Proofing and Lift Works - The order for the lift has been placed, however, the damp proofing works require listed building consent to be obtained.  The listed building consent is anticipated to be submitted by the end of the financial year therefore that part of the scheme will be delayed until this is granted.  It is therefore requested to carry forward £60k into the 2016/17 Capital Programme.
  3. Llanfair Demountable - It is anticipated that this scheme will overspend by £25k. The initial budget was based on the limited information available at the time.  As a result, additional works have been identified during the course of the project which have resulted in increased costs (e.g. demolition of redundant accommodation, works in connection with drainage and external services, hard/soft landscaping, play equipment, etc.).  It is proposed to fund the £25k overspend from within the existing Education capital budget, from the Sandstone Repairs scheme, which is projected to underspend and the necessary virement will be requested.
  4. Romilly Demountable - It is anticipated that this scheme will overspend by £5k due to the requirement to undertake some additional works.  It is proposed to fund the £5k overspend from within the existing Education capital budget, from the Sandstone Repairs scheme, which is projected to underspend and the necessary virement will therefore be requested.

Social Services

  1. ICT Infrastructure - Further investigation works are being carried out for this scheme, to align it with introduction of the Welsh Community Care Information System (WCCIS) which will allow information to be shared between different Health Boards and Social Services departments instantly.  The new system will enable social services (adult and children) and a range of community health services (including mental health, therapy and community nursing) to more effectively plan, co-ordinate and deliver services and support for individuals, families and communities.  It will support information sharing requirements, case management and workflow for health and social care organisations across Wales.    It is requested that £400k is carried forward into the 2016/17 Capital Programme.
  2. Hen Goleg Works - This scheme will be tendered in February 2016 and tenders will be due back in the middle of March. Works are anticipated to start on site late April and are anticipated to complete in August. It is therefore requested that £221k of this budget is carried forward into the 2016/17 Capital Programme.
  3. Cartref Porthceri Electrical Upgrade/ Southway Electrical Upgrade - The Social Services Lift Refurbishment scheme and the Residential Homes Call and Assistance Systems scheme are anticipated to underspend by £67k.   It is proposed that this underspend is used to carry out further electrical works required at the homes.  The distribution boards are now obsolete at both homes, with spares no longer available so their replacement is considered to be necessary.  In order to reduce future energy costs, it is proposed that LED lighting would be beneficial and a Salix loan has been applied for to reduce some of the costs.  The above works cost £23k and £44k respectively.  It will therefore be requested that £23k is vired from the Residential Homes Call and Assistance Systems scheme to the Cartref Porthceri Electrical Upgrade scheme, and that £38k is vired from the Social Services Lift Refurbishments scheme and £6k from Residential Homes Call and Assistance Systems scheme to the Southway Electrical Upgrade scheme.

Environment & Housing

  1. Boverton Flooding - Welsh Governments Natural Resources Minister Carl Sargeant has announced funding has been allocated for the next financial year in the Draft Budget 2016/17 to complete important flood defence schemes at Boverton in the Vale of Glamorgan and Porthcawl. It is therefore requested that £130k of this budget is carried forward into the 2016/17 Capital Programme.
  2. Cross Common Bridge - - The determination of outlined planning for adjoining development land is likely to be delayed until January/February 2016.  The detailed application for the proposed road realignment has been submitted for planning committee and is subject to the same timeframe and ecological constraints.  Subject to planning and finalising heads of terms, it is anticipated that the procurement can take place before the end of the financial year, with the commencement of the construction phase early in 2016/17.  It will therefore be requested that £500k is carried forward into the 2016/17 Capital Programme.
  3. Llanmaes Flood Management Scheme - Approval is currently required from Welsh Government to proceed further with the implementation of this scheme.  Design details are currently being finalised, however, it is requested to carry forward £972k into the 2016/17 Capital Programme
  4. Gileston to Oldmill - This scheme is projecting an underspend of £700k. This is due to the risk allocation being managed well hence not requiring the full allocated funding. Funding will not be lost, simply that it will not be claimed from Welsh Government as the scheme is now effectively complete under budget.
  5. Ashpath Footpath Improvements - The drainage works are complete but the land issues are still progressing. It is therefore requested to carry forward £86k into the 2016/17 Capital Programme.
  6. Jenner Park and Colcot Pitches - Jenner Park 3 G pitch is complete and in operation. Colcot pitches development requires a business case to be put forward before constructions can commence. It is therefore requested to carry forward £337k into the 2016/17 Capital Programme.
  7. St. Paul's Church - The project board have concluded that the preferred bidder has not successfully submitted a viable business plan; therefore the board is considering options for the property. It is requested to carry forward £233k into the 2016/17 Capital Programme.
  8. Housing Improvement Programme - Common Parts, WHQS Environmental Improvements and the Regeneration schemes are anticipated to underspend by £825k, £775k and £1,178k respectively due to the Council being prudent because of the Welsh Government Rent Consultation. It is therefore requested to carry forward the above amounts into the 2016/17 Capital Programme.

Managing Director and Resources

  1. Barry Regeneration Partnership Scheme - At Cabinet on the 13th July 2015, £600k was added to the Capital Programme for the Barry Regeneration Partnership Scheme. £361k of this sum has been allocated using Delegated Authority which was detailed in the Initial Capital Programme Proposals 2016/17 report. Delegated Authority has been used to allocate a further £167k of this budget to the following schemes: -
  • Cadoxton Moors Public Open Space £15k
  • Gladstone Park £54k
  • Tackling Poverty (George Street Play Area) £8k
  • Porthkerry Country Park: Interpretation Programme £30k
  • Hunt Place Play Area Refurbishment £60k

Further assessment is being undertaken to allocate the remaining balance of £72k to priority schemes. The £600k was allocated over financial years 2015/16 and 2016/17, it has therefore been requested to re-profile these schemes as set out in the table below:-

 

Scheme

2015/16

£000

2016/17

£000

Cadoxton Moors Public Open Space

7

8

Gladstone Park

5

49

Tackling Poverty (George Street Play Area)

8

0

Porthkerry Country Park: Interpretation Programme

0

30

Hunt Place Play Area Refurbishment

0

60

     
  1. Cogan Hall Farm - Dinas Powys to Cosmeston Cycleway Link - There is a hold on this scheme until next financial year due to the volume of work and it is therefore requested that the S106 budget of £150k is carried forward into the 2016/17 Capital Programme.
  2. Lighting Scheme for Zig Zag Path - Only the design and tendering work for the lighting contract on the zig zag path will be undertaken this financial year due to the lead time for the manufacturing of the lighting bollards. The contractor will not be on site until financial year 2016/17. It is therefore requested to carry forward £70k into the 2016/17 Capital Programme.
  3. Tackling Poverty - Within the Tackling Poverty budget there is £10k allocated for monitoring and evaluation of the scheme. Welsh Government have not yet advised of the format this will take and it is not anticipated that this will be received prior to year end.  It will therefore be requested to carry forward £10k into the 2016/17 Capital Programme
  4. High Street Broad Street Traffic Management - This scheme will not achieve full spend during 2015/16 due to the need for further consultation prior to the traffic regulation orders being prepared. It is therefore requested to carry forward £268k into the 2016/17 Capital Programme.
  5. Marketing & Disposal of the Innovation Quarter - The Marketing is complete and negotiations are now ongoing with the promoter.  It will therefore be requested to carry forward £19k into the 2016/17 Capital Programme in order to complete the disposal.
  6. Court Road Depot - Survey, feasibility and Infrastructure - Additional feasibility work is being facilitated this financial year regarding the future of Court Road Depot. It is therefore requested to carry forward £347k into the 2016/17 Capital Programme.
  7. Dock Offices External Repairs - The Dock Offices is a grade 2 listed building and as a result listed building consent is required before these works can be carried out. The listed building consent will be submitted in January. Consent is not expected to be granted until next financial year, it is therefore requested to carry forward £40k into the 2016/17 Capital Programme.
  8. Dock Offices - Mechanical & Electrical - The Dock Offices is a Grade 2 listed building and as a result listed building consent is required before these works can be carried out. The listed building consent will be submitted in January. Consent is not expected to be granted until next financial year, it is therefore requested to carry forward £200k into the 2016/17 Capital Programme.

Variance between Actual Spend to date and Profiled Spend

  1. Cabinet have previously agreed that further information would be provided where schemes have a value of over £500k and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria as amendments to programming/sequencing of works has resulted in actual expenditure that is less than the initial spend profile for Penarth Learning Community, Llantwit Learning Community and more than the initial spend profile for Modular Building Resiting Ysgol Dewi Sant. The budgets for these schemes are currently being re-profiled for the remainder of the year and changes will be reported as part of the ongoing capital monitoring process. This does not adversely affect the final cost of the project.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Victoria Lloyd, Capital Accountant

Officers Consulted

All Directors

Responsible Officer:

Rob Thomas, Managing Director

 

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