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Agenda Item No

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Economy and Environment): 12th February, 2013

 

Report of the Director of Visible Services and Housing

 

Civil Parking Enforcement - Progress

 

Purpose of the Report

1.             To advise Committee of the progress being made towards obtaining Civil Parking Enforcement powers.

Recommendations

1.             That Members note the contents of the report.

2.             That the report be presented to Cabinet.

Reasons for the Recommendations

1.             For information.  

2.             To advise Cabinet of the details of this report and the views of this Committee.

Background

2.             A report was presented to Cabinet on 15th October 2012 entitled 'Civil Parking Enforcement - Progress'.  This report advised Members of the progress being made towards obtaining powers from the Welsh Government to take on Civil Parking Enforcement within the Vale of Glamorgan.  Cabinet resolved the following:

(1)          That the contents of the report be noted.

(2)          That the report be referred to the Scrutiny Committee (Economy and Environment).

(3)          That a further progress report be presented to Members in January 2013.

(4)          That Civil Parking Enforcement officers are employed before 1st April 2013, even if CPE powers had not been gained to issue warning notices.

(5)          That the administration lobby the Welsh Government to request that CPE powers are fast tracked.  

Relevant Issues and Options

3.             It was reported to Cabinet on 29th February 2012 that it was intended that the Council will obtain CPE powers by April 2013.  This is still the case.  A description of the progress to date is indicated below.

Review of Traffic Regulation Orders, Signs and Lines

4.             Alpha Parking undertook a review of existing traffic regulation orders (TROs), signs and lines.  Any discrepancies between the TROs, signs and lines have now been addressed. 

Production of Map-based Schedules

5.             It had previously been decided that the details of TRO schedules would be presented in a map format.  As part of their commission, Alpha Parking populated ParkMap with details of the TROs following their review of the signs and lines.  Subsequently Buchanan Order Management has been commissioned to produce the hard copy plans to cover the whole of the Council's administrative area.  This task has now been completed.

Ongoing Matters

6.             Bridgend County Borough Council has recently appointed a Parking Manager, two Supervisors and one Administrative Assistant. The Civil Enforcement Officer posts were recently advertised and currently a total of 13 of the 15 vacancies have either been slotted in or an offer of employment made.  A second round of recruitment to finalise the remaining vacant post is due to commence shortly.  Appropriate training will be provided following appointment and a Procedures Manual will be produced.

7.             The CEO uniforms have been selected and are currently being procured.  All hand held equipment has been purchased in readiness for testing the system prior to the go live date.

8.             Methods of Payment are being identified.

9.             A publicity programme and communications strategy is being developed with assistance from representatives from the Communications Departments of both Councils.

10.        Approval has been obtained from the Director of Visible Services and Housing in consultation with the Cabinet Member for the Environment and Visible Services to give public notice of the Council's intention to introduce Traffic Regulation Orders to cover existing on-street and off-street parking restrictions and off-street car parks.  Should any objections be received to these proposals then these will be presented to Cabinet for determination. 

11.        Office accommodation for the Vale-based CEO's has been identified at the Alps, Wenvoe. Appropriate desks, lockers and computer equipment will be installed in due course.   

Joint Service Provision

12.         The joint project team comprising officers from both the Vale of Glamorgan Council and Bridgend CBC continues to meet regularly.  Andrew Loosemore, the Council's Operational Manager (Highways and Engineering) is currently chairing the Project Board and Gary Owen, Client and Business Team Leader (BCBC) is Project Manager with day-to-day responsibilities for planning and management of the project throughout all its stages.     

Resource Implications (Financial and Employment)

13.        Cabinet approved that up to £300,000 be made available from Visible Services Reserves to progress the CPE application.  Costs to date are approximately £203,602 and comprise the following:

Technical salaries:                              £58,500             (current estimate)

Buchanan Software:                            £21,500          (current estimate)

Alpha Parking:                                     £56,954          (current estimate)

Buchanan Order Management:          £9,000

Expenditure on Lines & Signs:          £57,648

14.        The management of the CPE application process is being undertaken by the Council's Highway Projects and Traffic Management Group, Highways and Engineering.  

Sustainability and Climate Change Implications

15.        The enforcement of traffic regulation orders should increase economic activity in our town centres and allow for the free movement of vehicles in congested areas.

Legal Implications (to Include Human Rights Implications)

16.        The Road Traffic Regulation Act 1984 allows highway authorities to make and vary Orders to regulate the movement of vehicular traffic and to improve the amenities of an area.

17.        There are no Human Rights Implications with regard to this report.

Crime and Disorder Implications

18.        The proposal to take on CPE responsibilities will improve highway safety and the management of the highway network and will reduce the potential for incidents of disorder.

Equal Opportunities Implications (to include Welsh Language issues)

19.        The proposals will benefit all sections of the community by improving highway safety and reducing congestion.

20.        Traffic signs, parking tickets and all associated documentation related to CPE will adhere to the requirements of the Council's Welsh Language Scheme.

Corporate/Service Objectives

21.        To maintain and develop a safe and effective highway.

Policy Framework and Budget

22.        This report is within the policy framework and budget.

Consultation (including Ward Member Consultation)

23.        No Ward Member consultation has been undertaken with regards to this report as the proposals will affect all areas within the Vale of Glamorgan.

Background Papers

24.        None.

Contact Officer

Paul Gay - Group Engineer (Highway Projects and Traffic Management)

Tel. No. 02920 673086

 

Officers Consulted

Operational Manager Legal Services

Accountant, Building and Visible Services

 

Responsible Officer:

Miles Punter, Director of Visible Services and Housing

 

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