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Agenda Item No. 5

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Economy and Environment): 12 March, 2013

 

Report of the Director of Visible Services and Housing

 

Flooding Works Carried out Since July 2007

 

Purpose of the Report

1.             To advise Members of flooding works carried out since July 2007 and progress in relation to flood management responsibilities.

Recommendation

1.             That Members note the contents of the report.

Reason for the Recommendation

1.             For information.

Background

2.             This report has been prepared following a request for consideration made by Councillor C. Williams and Councillor I. Johnson.  A copy of this request is shown in the agenda.

Relevant Issues and Options

3.             Flooding and drainage matters relating to highways and land drainage are managed within the Highways and Engineering Department of Visible Services. These functions are dealt with by two teams, one from an operational perspective and the other from a legislative and strategy perspective. The Highways Drainage team deal with all operational highway drainage matters and the Land Drainage Team in Engineering Projects deal with the legislative approach such as the requirements of the Flood and Water Management Act, Land Drainage Act etc.

4.             A number of Highway and other Drainage Schemes have been implemented over recent years and are summarised in this report.  It should be noted that these are schemes that we have specific records of and that there may well have been other routine drainage maintenance works undertaken that would not necessarily be recorded in detail.  These minor drainage works would relate to general maintenance and repairs and works of a more routine nature hence the list can not be entirely exhaustive.

·         Sully Road - Verge Drainage

·         Sully Brook - Raised Road Levels

·         Main Road, Ogmore-by-Sea - Additional Drainage Installation

·         Southerndown - Installation of Culvert Pipe

·         Robbins Lane - Additional Drainage Installation

·         Pickerston - Additional Drainage Installation

·         Church lane, Ystradowen - Raised Road Level

·         The Herberts - Raised Road Level

·         Slade Paddocks, Llanmaes - Additional Drainage and Re-profile of Road

·         Old Port Road - Raised Road Level

·         Watery lane - Additional Drainage Installation

·         Ewenny village - Additional Drainage Installation and kerb Protection

·         Castle Hill - Additional Drainage Installation, Alter Road Levels

·         Heathfield Drive - Bund and flood water redirection.

·         Woodham Park - Bund and flood water redirection.

·         St Richard Gwyn School – flood bund providing advice to school

·         Robins Lane – improved highway drainage

·         Porthkerry Park - repair to outfall to beach

·         Aberaeron Close – land drainage works to Council owned properties

 

Flood and Water Management Act 2010 (FAWMA)

5.             This Act has been introduced with the aim of improving the way we manage water resources.  It created clearer roles and responsibilities and instils a more risk based approach.  In conjunction with the FAWMA the Flood Risk Regulations (FRR) placed other certain responsibilities on Councils.  Primarily, the identification of any areas classified as being of significant flood risk.  Following this exercise it was reported to Welsh Government that no areas categorised as significant flood risk existed within the Vale of Glamorgan.

6.             A detailed report on the FAWMA and the FRR was presented to Cabinet on 8 June, 2011 which explains in some detail the requirements and the findings in relation to these pieces of legislation.  (Minute No. C1336 refers).  Copies of both the report and the Minute can be found at Appendix A.

Local Flood Risk Management Strategy

7.             A detailed report was presented to Cabinet on 14 January, 2013 in respect of the requirements to produce a Local Flood Risk Management Strategy.  The draft Strategy was approved and is currently subject to consultation (Minute C1976 refers).

8.             It was resolved that:

(1)          That the Council's responsibilities to produce a Local Flood Risk Management Strategy (LERMS) be accepted.

(2)          that the commencement of formal statutory consultations on the draft LFRMS be agreed.

(3)          That this report be referred to the Economy and Environment and Corporate Resources Scrutiny Committees as part of this consultation process.

(4)          That on conclusion of the consultation process, a further report be presented back to Cabinet detailing the final strategy proposal.

(5)          That thanks to given to all staff, emergency services, residents and local businesses for this support and help during the recent flooding events.

 

9.             This report was also presented to Scrutiny Economy and Environment Committee on 12 February, 2013 Minute 853 refers. And Corporate Resources Committee on 8th February 2013 (Minute 828 refers).

Current and Future Projects

10.        As part of the requirements of the FAWMA the Highways and Engineering Department are collating a data base of flooding incidents that have occurred recently.  This data base will allow these events to be risk assessed and categorised in priority order should funding be identified to undertake works in the future. An extract from this assessment process is included in Appendix B for information. A substantial amount of other flood and water management work is also being undertaken by the Highways and Engineering teams which includes:

·         Drainage Coast General Enquiries / Advice

·         Pre Planning Application Advice

·         Planning Observations (Drainage)

·         Building regulations Observations (Drainage)

·         Consenting (Ordinary Watercourse) and enforcement

·         Record and Register of Assets

·         Designation of third Party features and appeals

·         Sustainable Urban Drainage Systems (SuDS) Implementation and Policy

·         Operational Maintenance

·         Preliminary Investigations

·         Detailed Investigation of Local Significant Flooding

·         Reporting of any Significant Flooding

·         Feasibility Study

·         Local Flood Risk Management Strategy

·         Flood Risk Regulations - Preliminary Flood Risk Assessments

·         FRR - Flood Hazard and Risk Maps

·         FRR - Flood Risk Management Plans

·         Keeping of records and accounts

·         Meeting with other Flood Risk Management Authorities

·         FRM Training

·         Coastal Inspections

·         Coastal Preliminary Investigation

11.        The Coldbrook Flood Management project is a current scheme that received funding from both Welsh Government and Welsh European Funding Office with match funding by the Vale of Glamorgan.  There have been some unfortunate delays predominately due to design legislation changes and approval from the Environment Agency in relation to the main river elements.  A meeting of the Coldbrook Catchment Flood Risk Management Group was held on 22 January 2013, where residents and local members received a presentation from the consultants managing the scheme.  In addition confirmation was received from Welsh Government (WG) on 28 February, 2013 confirming that WG have made provision for the scheme in their 2013 / 2014 budget.  Works on this scheme are due to start in the new financial year.  Officers are also looking to install certain 'personal' flood risk measures to certain properties at higher risk in the Lundy Park area of Barry.  A further more detailed report on this project will be presented to this Committee in due course.

12.        A further Scheme is proposed at Llanmaes which includes for flood alleviation works incorporating surface water pipes and alterations.  This Scheme will be grant funding by Welsh Government to 85% of the cost with the Council providing match funding at 15%. 

13.        Detailed design has commenced for this project and it is anticipated that works will commence during the 2013 / 2014 financial period.

14.        A number of other highway drainage and flood alleviation Schemes are proposed, though full funding has not yet been fully identified for these projects.  These include:

·         Boverton Flood Alleviations - to address the recent flooding of a number of properties in the vicinity of the main river Hoddnant / Boverton Brook. As this is a main river there will be the need to engage with the Environment Agency and WG to agree any future flood prevention measures.  Officers are due to meet on site with WG Ministers and officials on 14 March, 2013.

·         Lavernock Road / Fort Road - New Drainage Pipes Inspection Chambers and Highway Drainage

·         Llancadle - Highway Drainage and Land Drainage Improvements.

·         Hayes Road - Highway Drainage Pipes Installation

·         Cross Common Road Bridge - Officers are currently reviewing the Bridge propping arrangements to establish if greater flows beneath the structure could be obtained from an alternative prop design.

Resource Implications (Financial and Employment)

15.        The Welsh Government have provided grant funding to deliver the new responsibilities of the FAWMA totalling £180K over the previous two financial years. Further grant funding has also been indicated for the 2013/14 financial period of £100K.

16.        The appointment of an Engineering Assistant (Drainage and Flooding) was made in December 2012 to assist the team in respect of the new legislative requirements.

17.        The Final Revenue Budget proposals report that was presented to Cabinet on the 25th February 2013 proposed additional revenue funding of £150k towards flooding /drainage issues. The Final Capital Programme Proposals report that was reported to the same Cabinet also proposed an additional £750k capital funding for 13/14 for flooding issues and £110k capital funding for Coast Protection and Land Drainage.  This however still has to be approved by Full Council.

18.        The Council has also secured significant grant funding for use in 2013 / 2014 (again subject to Council approval) as follows:

Llanmaes - £947k WG Grant will be matched by Council funding of £167k.       

In addition to this it is to be requested (subject to WG and Council approval) that a budget of £692k for the Coldbrook Flood Management Scheme can be carried forward to 2013/14. This budget is WG/WEFO/Council funded however has met delays due to the need to re-design the scheme and in obtaining consent from the Environment Agency to work on Main river. WG have indicated that they have already made provision for this in their accounts for 2013/14, subject to a satisfactory application being received. 

Sustainability and Climate Change Implications

19.        The preparation of a Local Flood Risk Management Strategy will provide the Council with the appropriate tool to effectively manage the flood risk to its communities.  It will permit the Council to review the latest climate change predictions as further information becomes available.  It will provide the Council with the strategy that will allow it to direct its resources to obtain the greatest flood risk benefit.

Legal Implications (to Include Human Rights Implications)

20.        The Flood and Water Management Act 2010 and the Flood Risk Regulations 2009 impose legal duties on the Council to manage flood risk.

Crime and Disorder Implications

21.        There are no crime and disorder implications to this report.

Equal Opportunities Implications (to include Welsh Language issues)

22.        Flooding can affect all sections of the community.

23.        There are no Welsh Language implications to this report.

Corporate/Service Objectives

24.        To maintain a clean and enhanced environment.

Policy Framework and Budget

25.        The report is a matter for Executive decision by Cabinet.

Consultation (including Ward Member Consultation)

26.        No ward member consultation as a large number of wards affected.

Background Papers

Local Flood Risk Management Strategy (DRAFT)

Contact Officer

Andrew Loosemore - Operational Manager Highways and Engineering -

Tel: 02920 673200

Officers Consulted

OM Legal Services

Accountant Visible and Building Services

Responsible Officer:

Miles Punter - Director of Visible Services and Housing

 

 

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