Agenda Item No
The Vale of Glamorgan Council
Scrutiny Committee (Economy and Environment): 16th July 2013
Joint Report of the Director of Development Services and the Director of Visible Services and Housing
Revenue and Capital Monitoring for the period 1st April 2013 to 31st May 2013
Purpose of the Report
1. To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April 2013 to 31st May 2013 regarding those revenue and capital budgets, which form this Committee’s remit.
2. To request changes to the Capital Programme.
It is recommended that :-
1. the position with regard to the 2013/14 revenue and capital monitoring is noted.
2. the proposed amendment to reduce the Ewenny Road Bridge budget to £100K (carry forward £900K to 2014/15) is endorsed and referred to Cabinet and Council for approval.
3. the proposed amendment to reduce the S106 Cogan Hill/Plassey Street junction phases 1 & 2 budget to £30K (carry £227K forward into 2014/15) is endorsed and referred to Cabinet for approval.
Reasons for the Recommendations
1. That members are aware of the position with regard to the 2013/14 revenue and capital monitoring relevant to this scrutiny committee.
2-3 To gain approval to make amendments to the Capital Programme.
3. Council on the 6th March 2013 (minute no 943 and 942 respectively) approved the Revenue and Capital Budgets for 2013/14. Reports monitoring expenditure are brought to this committee on a regular basis.
Relevant Issues and Options
4. The Revenue Budget and projected outturn for 2013/14 are shown in Appendix 1.
5. Highways Maintenance & Engineering Design & Procurement - There is currently a £9k favourable variance to the profiled budget. This is mainly due to vacant posts. The original budget for 2013/14 takes account of the savings required. The budget will be monitored closely to ensure these savings are achieved. The overall budget is currently expected to outturn on target.
6. Waste Management - There is currently a £37k favourable variance to the profiled budget. Again the saving is mainly linked to vacant posts within the service. The original budget for 2013/14 takes account of the savings required and good progress has already been made to achieve this. The budget is currently expected to out-turn on target.
7. Grounds Maintenance - There is currently a £11k favourable variance to the profiled budget due to lower than budgeted staff costs. The original budget for 2013/14 takes account of the savings required. The budget is currently expected to out-turn on target.
8. Support – There is currently a favourable variance of £18k to the profiled budget. This budget is to be held for any cost pressures within Visible Services that may arise throughout the financial year. Currently this budget is also projected to out-turn on target.
9. Economic Development - There is currently a favourable variance of £5k to profiled budget. The budget is currently expected to out-turn on target.
10. Leisure - There is currently an adverse variance of £5k to the profiled budget. The budget is currently expected to out-turn on target, however there are continued pressures on the service which will be closely monitored.
11. Planning and Transportation - There is currently a favourable variance of £74k to the profiled budget. This is predominately due to income for Highway Development S38 and S278 fees now being in advance of the profiled estimate. The budget is currently expected to out-turn on target.
12. Appendix 2 details financial progress on the Capital Programme as at 31st May 2013.
13. Members should be aware that Appendix 2 now includes approved slippage for unspent committed capital expenditure slipped from 2012/13 into 2013/14. This was approved by exercising the Managing Director's delegated emergency powers.
14. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.
15. Ewenny Road Bridge - An allocation of £1M has been approved as this Council's contribution towards Ewenny Road bridge replacement works for 2013/14. This sum represents a 53% share of expected costs of works which will be procured and managed by Network Rail. It is currently anticipated that the planned profile for the scheme will run from January 2014 to July 2014, although final programme details are awaited from Network Rail. The Council's contribution will not be required until 2014/15. It is therefore proposed to leave the sum of £100K in the current year's capital programme to cover a potential drawdown this year and slip the remaining £900K into 2014/15.
16. S106 Cogan Hill/Plassey Street junction phases 1 & 2 - Works are required to improve the traffic flow into and out of Penarth from the Barons Court junction. Funding is available from s106 funds from the Penarth Heights development and must be fully spent by September 2030. Phasing at the Barons Court junction traffic signals has recently been undertaken and it is intended to monitor functioning of these changes to ensure effective operation of these signals before proceeding with design of the Penarth junctions. As a result, detailed design on this s106 funding is not likely to commence before January 2014 and it is proposed to reduce the current year budget to £30K and carry forward the balance of £227K into 2014/15 when proposed construction works can be progressed. If it is possible to bring this programme forward this will be done as a matter of priority.
17. Appendix 3 provides non-financial information on all capital construction schemes
Resource Implications (Financial and Employment)
18. As detailed in the body of the report
Sustainability and Climate Change Implications
19. There are no direct implications arising from this report
Legal Implications (to Include Human Rights Implications)
20. There are no legal implications
Crime and Disorder Implications
21. There are no crime and disorder implications
Equal Opportunities Implications (to include Welsh Language issues)
22. There are no equal opportunity implications
23. Effective monitoring assists in the provision of accurate and timely information to officers and members and in particular allows services to better manage their resources
Policy Framework and Budget
24. The report is in accordance with the Policy Framework and Budget
Consultation (including Ward Member Consultation)
25. The appropriate Chief Officer has been consulted. This report does not require Ward Member consultation.
Carolyn Michael (Senior Group Accountant) (01446 709778)
Director of Development Services
Director of Visible Services and Housing
Operational Manager - Legal Services
Rob Thomas, Director of Development Services
Miles Punter, Director Visible Services and Housing