Agenda Item No. 7


The Vale of Glamorgan Council


Scrutiny Committee (Economy and Environment): 1st April 2014


Report of the Head of Democratic Services


Task and Finish Activities for 2014/15


Purpose of the Report

1.        To seek Committee approval on items to be put forward for consideration for review to the Scrutiny Committee Chairmen and Vice-Chairmen Group.


That the Scrutiny Committee agrees topics for review to be put forward for consideration to the Scrutiny Committee Chairmen and Vice-Chairmen Group.

Reason for the Recommendation

In recognition of the role of Scrutiny and to facilitate Scrutiny Committee work programmes as outlined in the Council's Constitution. 



2.        At the last meeting of the Scrutiny Committee on 11th March Members were requested to approve the process for identifying Scrutiny reviews for 2014/15 and to consider items for review.  To assist the process all Committees were being asked to limit their suggestions to two per Committee.

3.        The Scrutiny Committee at that meeting endorsed the process for review but  recommended that suggested items for review be considered at its next meeting on 1st April 2014 having regard to the Corporate Consultation projects that had been undertaken between 2011/12 and 2012/13. Members were also asked to consider items taking into account the criteria as detailed below and having regard to the priorities of the Council as reflected within the Corporate Plan, the Improvement Plan Part 1 (Improvement Objectives 2014/15) and the Cabinet Forward Work Programme:

·           whether achievable (in the time given and the resources available)

·           likely to generate productive outcomes

·           timely and relevant (i.e. it being a Council / community priority) and

·           of public interest.

4.        Members were also asked at that time that if they had any suggestions to complete the scrutiny review topic suggestion forms and if possible forward them to the Democratic and Scrutiny Services Officer prior to this meeting. 

Relevant Issues and Options

5.        For Members' information at recent meetings of four Scrutiny Committees the following suggestions have been made which will be put forward to the Scrutiny Chairmen and Vice-Chairmen Group for consideration :-

·           Corporate Resources - Fleet management -  including vehicle acquisition, vehicle telemetry, fleet size, funding method, replacement policy, workshops and their location, fuelling arrangements, emissions policies etc.

·           Housing and Public Protection - New Opportunities for Homes - the Vale needs new homes in both owner occupied and Social Housing sectors, but conventional funding for affordable homes is always likely to be limited - to consider different ways to provide new homes and consider ways of how to make better use of existing houses.  

·           Lifelong Learning - At its meeting on 17th March 2014 the Scrutiny Committee,  having considered its current work programme, the number of issues that it intended to consider throughout the year together with the number of School Performance Panels that were likely to take place over the coming months, agreed to not submit a review for consideration this time.

·           Social Care and Health - An examination of the potential contribution assistive technology can provide in the development of a dementia supportive community in the Vale of Glamorgan through enabling people to live independently.  

6.        Furthermore a Member (not a Member of this Committee) has also submitted a request for a Gypsy and Traveller Task and Finish Group - with the purpose of such a group being to complete a review of all Council owned land allocated for housing to be linked to the Gypsy and Traveller Strategy and to oversee delivery of adequate sites.  

7.        This Scrutiny Committee is therefore asked to recommend item(s) from within the Committee's remit in priority order to be put forward for a review to the Scrutiny Committee Chairmen and Vice-Chairmen Group.

Resource Implications (Financial and Employment)

8.        None as a direct result.

Sustainability and Climate Change Implications

9.        None as a direct result of this report.

Legal Implications (to Include Human Rights Implications)

10.     None as a direct result of this report.

Crime and Disorder Implications

11.     None as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

12.     None as a direct result of this report.

Corporate/Service Objectives

13.     To work with partners to promote good governance and ensure a co-ordinated approach to delivering the shared vision for the future of the Vale.

14.     The preparation and Member agreement of the contents of Scrutiny Committee work programmes contributes to a positive impact upon the Council and its services, and also contributes to the value of corporate objectives as well as ensuring that work can be undertaken in a timely and well planned manner.

Policy Framework and Budget

15.     Scrutiny Committees' work programmes form part of the Annual Scrutiny Report which, under Article 6 of the Council's Constitution, is presented to Full Council.

Consultation (including Ward Member Consultation)

16.     The subject matter is internal in nature and with regard to formal consultation, this is outlined above.

Relevant Scrutiny Committee

17.     Economy and Environment

Background Papers

Council's Constitution

Various surveys undertaken

Corporate Plan

Budget Task and Finish Review


Contact Officer

Karen Bowen, Democratic and Scrutiny Services Officer, tel: (01446) 709856, e-mail:


Officers Consulted

Managing Director

Head of Democratic Services


Responsible Officer:

Jeff Wyatt, Head of Democratic Services