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Agenda Item No. 4

 

 

THE VALE OF GLAMORGAN COUNCIL

 

SCRUTINY COMMITTEE (ECONOMY AND ENVIRONMENT): 10 MARCH 2015

 

REFERENCE FROM CABINET: 9 FEBRUARY 2015

 

C2634       REVISED WASTE MANAGEMENT AND CLEANSING CHARGING ARRANGEMENTS (EVS) (SCRUTINY COMMITTEE – ECONOMY AND ENVIRONMENT) –

 

Agreement was sought for a range of new charges for the Council’s domestic waste management services.

 

The Council's Revenue Budget for 2014/15 (minute C2212 refers) identified a saving of £100k per annum from 2014/15 from limiting the number of food waste bags provided. Due to a large existing stock it was not necessary to introduce these controls from 1 April, 2014 but they should now be introduced from 1 March, 2015.

 

The Revised Waste Management and Cleansing Charging Arrangements report presented to Cabinet identified specific proposals for charging for waste management services considered necessary to assist in balancing the budget in the service area for 2015/16.

 

The Controlled Waste (England and Wales) Regulations 2012 described waste that was to be treated, as 'household waste', 'industrial waste' or 'commercial waste'.  It also specified the types of 'household waste' for which a collection charge may apply. Furthermore, it provided details of those certain types of household waste that were to be treated as commercial waste for the purposes of liability to disposal charges under sections 45(3) and 52(9) of the Environmental Protection Act 1990.  The 2012 Regulations replaced the Controlled Waste Regulations 1992 (S.I.1992 / 558) ("the 1992 Regulations").

 

Included within the 'household wastes' for which the Council could have made a collection charge and that it did not have a statutory duty to collect, were:

 

(i)         Garden waste;

(ii)        Any article of waste that exceeded 25kg in weight;

(iii)       Any article of waste that did not fit into a cylindrical container 750mm in diameter and 1m in length;

(iv)       Bulky household furniture waste (a general non-exhaustive guide to what is and what is not bulky household waste items was given for information in Appendix 1 as attached to the report).

 

There were existing Waste Management and Cleansing Service Charges. These charges primarily related to commercial waste collection services, chargeable additional recycling and composting receptacles, slipway, Pier docking charges and filming fees.

 

The Vale was one of only two Councils in Wales that did not levy a charge for its bulky items collection service, the other being the Isle of Anglesey.  The remaining 20 had varying charges ranging from £10 - £34. The Council had previously charged for this service but these charges were withdrawn in the late 1990's. It was proposed that a charge of £15 for up to 3 bulky waste items was introduced from 1 April, 2015. This broadly represented the average rate in Wales for up to 3 items. 

 

Proposed Bulky Items Schedule of Rates:

 

Number of Bulky Items Collected                         Charge

Up to 3 Items                                                      £15

Additional items (maximum of 5)                         £5 per item

 

Residents would still be able to take bulky household items to either of the Council's two Household Waste Recycling Centres (HWRCs), free of charge.

 

The Medium Term Financial Plan identified a sum of £170k in 2015 / 2016 for reviewed charging arrangements for the collection of bulky items.  This amount was going to be achieved by reducing the current three vehicles and crew fleet by one from 1 February, 2015 and then introducing the charges as specified.

 

In 2014 / 2015 there were 12,214 bulky items collected (visits to individual households) between 1 April, 2014 and 7 January, 2015.  On a pro rata basis this represented approximately 16,000 collections for the full year.  It was estimated that the drop off in collections could have been between 50% and 60%, with residents choosing to use other options, such as our HWRC sites, charities and new appliance / equipment manufacturers to address bulky waste issues in future.

 

With a 60% reduction in collection, £96k would be collected in fees and with a 50% reduction the income would be £120k.  The savings from reducing one vehicle and its crew was estimated as circa £70k per annum.  Together the increased revenue and reduced cost should have realised the £170k MTFP figure for 2015 / 2016.

 

It was also recommended that charges were levied as follows:

 

(i)            that blue dog waste bags which were presently issued free of charge, were sold for £1.00 per pack of 50, from the 1 April, 2015.

(ii)          that a charge of £1 be imposed for kerbside recycling boxes and kitchen waste caddies with effect from 1 April, 2015.

(iii)         that after an annual free issue, (based on circa 3 bags a week), any further additional kitchen waste liner bags would be sold by the roll at an equivalent cost of 4p per bag.

(iv)         that an administration charge of £15 be introduced for the issue of a HWRC van and trailer permits from the 1 April, 2015.

 

Although it was recognised that further service savings may be required in the future to meet additional efficiency savings, the proposals discussed would make a significant contribution to maintaining the current Waste Management & Cleansing, level of service during 2015 / 2016.

 

It was estimated that the following additional income could be realised:

 

(i)            Bulky Collections - Implementation of collection charges (100k) and a reduction in fleet (70k).

(ii)          Dog Waste Bags - Implementation of charges based on the 1million bags provided free to residents in 2012/13 would equate to £20,000 new income, based on sales at £1 per 50 bags.

(iii)         Recycling boxes and kerbside caddies - using an assumption that 20% of tenants required a replacement, this would equate to approximately 10,000 boxes issued per year and therefore an income of £10,000.

(iv)         Administration charge for HWRC permits issue based on 4,573 permits issued in 2013 / 2014 (4573 x £15) would provide an income of £68,595.

 

The total estimated income / savings from the charges highlighted above was £268,595.

 

At the meeting the Leader commented that Paragraph 13 of the report would need to be amended due to a formatting mistake. Currently it read 'concessions (as set out in Paragraph 24)' whereas, it was verbally amended at the meeting to read 'concessions (as set out in Paragraph 21)'.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the proposal to charge householders for waste management services as stated within the report be approved.

 

(2)       T H A T the report be forwarded to the Scrutiny Committee (Economy and Environment) for consideration.

 

Reasons for decisions

 

(1)       To assist in meeting the budgetary challenges in the Waste Management and Cleansing Division of Visible Services.

 

(2)       To allow for the Scrutiny Committee (Economy and Environment) to consider the charging proposals. 

 

 

 Attached as Appendix – Report to Cabinet – 10 February 2015

 

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