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Agenda Item No.

 

THE VALE OF GLAMORGAN COUNCIL

 

SCRUTINY COMMITTEE (HOUSING AND PUBLIC PROTECTION): 7TH SEPTEMBER, 2011

 

REFERENCE FROM CABINET: 6TH JULY, 2011

 

 

"C1364          SUPPORTING PEOPLE CONTRACTS (HCS) (SCRUTINY - HOUSING AND PUBLIC PROTECTION) -

 

Cabinet received a report which:

 

·       provided an update in relation to the outcome of the Supporting People Framework Agreement tender exercise

·       provided an update on the results of the Supporting People tender for the tenancy support service contracts.

 

Legacy funding to pay for existing housing related support services was transferred to the Council in April 2003 through the Supporting People (SP) Programme under two funding streams:  Supporting People Grant (SPG) which funded sheltered housing, elderly peoples services and services which were jointly funded with Social Services and Supporting People Revenue Grant (SPRG) which funded non-chargeable housing related support services such as the Council's Tenant Support Scheme (TESS) and supported accommodation services.

 

Both funding streams were paid by the Welsh Government in the form of a grant to the Council and were ringfenced for the provision of housing related support services only. 

 

In compliance with WG guidance, interim contracts had been put in place between the Council and support providers to cover these services in 2003.  The contracts ended on 31st March, 2006 following which Cabinet gave permission to enter into two-year steady state contracts following a joint review with Social Services. 

 

The joint review was duly undertaken and contracts issued in late 2007. 

 

However, some services were not covered by the Review and the steady state contracts for these services were due to end on 31st March, 2008.  Cabinet granted permission to enter into a three year contract extension which was due to expire on 31st March, 2011.  One contract was for the SPRG funded TESS service with an approximate annual contract value of £891,000.  In addition, the Authority had been allocated an additional £107,000 in Supporting People funding by the Welsh Government to commission additional units of housing related support for vulnerable people in the Vale of Glamorgan. 

 

In order to ensure compliance with Contract Standing Orders and the principles of the EC Treaty, the Housing Department was required to undertake a formal tender process for the future provision of the TESS service and for the new services using the additional funding. 

 

An Approved List of Providers was established via a formal tender process.  26 service providers met the minimum criteria and were awarded a place on the Approved List of Providers.  The 26 approved service providers were:

 

·       Action for Children

·       Atal Y Fro

·       Catch 22 Charity Ltd

·       Compass Community Care LTD

·       Dimensions UK Ltd

·       Foundation Housing Tai Sylfaen Ltd

·       Gofal a Chymorth Gwalia

·       Gofal Cymru

·       Hafal

·       Hafan Cymru

·       Hafod Care Association Ltd

·       Innovate Trust

·       Kaleidoscope

·       Llamau

·       NCE (Nacro Community Enterprises) Ltd

·       Pen Yr Enfys

·       Reach

·       Salvation Army

·       Solas Cymru Limited

·       Stonham

·       STTEPS

·       Taff Housing Association

·       The Wallich Clifford Community

·       TLC

·       United Welsh Housing Association

·       Voyage.

 

In accordance with the Cabinet Minute C859, the Council was required to retender the TESS service as the contract was due to expire on 31st March, 2011.  There was also the need to secure service providers to provide the Staying Put and Independence Schemes as determined by the Supporting People Planning Group using the additional funding secured from the Welsh Government.

 

The re-tendered TESS service was to be delivered via 8 contracts led by the primary client group for each contract and the Independence and Staying Put Schemes through one contract each.  The contracts for TESS were reconfigured from 7 to 8 contracts in order to better meet the needs of the service users and minimise the time individuals referred for support spent on the waiting list. 

 

Service providers with the relevant experience and expertise were shortlisted from the Approved List of Providers and invited to take part in the second part of the tender exercise for each of the 10 contracts available. 

 

For each of the 10 contracts available, the service provider with the highest score was awarded the contract. 

 

The successful service providers, who would deliver the services from 1st July, 2011 were:

 

·       Taff Housing Association

·       Hafod Care

·       Solas Cymru Limited

·       Reach

·       Llamau

·       Atal y Fro.

 

The re-tendered TESS service would be delivered via the following contracts and service providers:

 

Contract

Client Group

Service Provider

TESS 1

Generic

Hafod Care

TESS 2

Generic, Homeless & Potentially Homeless

Hafod Care

TESS 3

Generic and Community Care Client Groups

Taff Housing Association

TESS 4

Domestic Abuse

Atal Y Fro

TESS 5

Mental Ill Health

Solas Cymru

TESS 6

Substance Misuse

Llamau

TESS 7

Young People

Llamau

TESS 8

Vulnerable Families

Taff Housing Association

 

The Staying Put and Independence Scheme contracts were awarded as follows:

 

Contract

Client Group

Service Provider

Staying Put Scheme

Learning Disability, Mental Ill Health, Physical Disability and Chronic Illness

Reach

Independence Scheme

Generic

Reach

 

The value of the TESS service contracts were as follows:

 

Contract

Annual Contract Value

TESS 1

£131,587.56

TESS 2

£131,587.56

TESS 3

£184,133.04

TESS 4

£54,253.68

TESS 5

£122,924.88

TESS 6

£63,485.76

TESS 7

£72,717.84

TESS 8

£54,253.68

 

The value of the Staying Put and Independence Scheme contracts were as follows:

 

Contract

Annual Contract Value

Staying Put Scheme

£100,479.60

Independence Scheme

£24,279.84

 

Three service providers would no longer form part of the TESS service, i.e. Gofal a Chymorth Gwalia, Hafan Cymru and Gofal Cymru, but the employment of the staff who deliver the service in these organisations would be protected through the Transfer of Undertakings (Protection of Employment) Regulations 1981 and therefore no jobs would be lost due to this process.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the establishment of a Supporting People Approved List of Providers be noted.

 

(2)       T H A T the outcome of the Supporting People tender be noted.

 

(3)       T H A T the report be referred to Scrutiny Committee (Housing and Public Protection).

 

Reason for decisions

 

(1-3)    For information."

 

 

Attached as Appendix - Report to Cabinet: 6th July 2011

 

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