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Agenda Item No. 7

 

THE VALE OF GLAMORGAN COUNCIL

 

SCRUTINY COMMITTEE (HOUSING AND PUBLIC PROTECTION: 4TH SEPTEMBER, 2013

 

REFERENCE FROM AUDIT COMMITTEE : 8TH JULY, 2013

 

 

"171    REGULATORY REPORTS – IMPROVEMENT TRACKING (MD) –

 

The Council was subject to a number of regulators, who passed judgements on its work and made various recommendations / proposals for improvements to services.  These were generally, but not always, submitted to the Audit Committee and also often considered by Scrutiny Committees and the Cabinet.  Service Plans also contained actions arising from regulatory reports. 

 

Previously, there had been no one document which would allow the overseeing and tracking of implementations of regulators’ recommendations / proposals.  With this in mind, a document had been prepared for consideration by the Committee.  It was intended that the Committee would receive six-monthly update reports in the proposed format.  The intention would be that the Committee would be asked to agree that actions identified as completed would be removed from the tracking report. 

 

The Chairman asked whether the proposed format could include an additional column indicating which recommendations / proposals had been submitted to the relevant Scrutiny Committee for consideration.  The Operational Manager (Corporate Policy and Communications) indicated that this could be accommodated, but pointed out that the only actions which would have gone to Scrutiny Committees would be those contained in Service Plans. 

 

Members considered the proposed format of the report and concluded that it would not be practical to simply receive an overall report comprising such comprehensive detail.  It was considered that the recommendations / proposals should, instead, be submitted to the relevant Scrutiny Committees for consideration and determination as to whether they had been completed. 

 

Mr. S. Barry (Wales Audit Office) commented on the rationale for embracing the information in one report.  He pointed out that the WAO had, indeed, been critical of other councils who did not have adequate monitoring of regulators’ recommendations / proposals. 

 

In light of the above, the Committee did not agree recommendation (2) of the report relating to the Committee itself removing actions deemed to have been completed. 

RECOMMENDED –

 

(1)       T H A T the work achieved to address the recommendations / proposals made by regulator be noted.

 

(2)       T H A T the relevant Scrutiny Committees and / or Cabinet consider the recommendations / proposals and determine whether they have been completed and, therefore, should be removed from the tracking report.

 

Reason for recommendations

 

(1&2)  In order to achieve continuous improvement of Council services."

 

 

 

Attached as Appendix - Report to Audit Committee: 8th July, 2013 and the Corporate Improvement Single Action Plan.

 

 

 

NB   Housing and Public Protection Scrutiny Committee are asked to consider pages 41 - 47 Disabled Facilities Grants actions 1 to 5 that fall within the Committee’s remit.