Agenda Item No


The Vale of Glamorgan Council


Scrutiny Committee (Lifelong Learning): 12th September 2011


Report of the Director of Learning and Development


Revenue and Capital Monitoring for the period 1st April 2011 to 31st July 2011


Purpose of the Report

1.             To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April 2011 to 31st July 2011 regarding those revenue and capital budgets, which form this Committee’s remit


1.             It is recommended that the Scrutiny Committee note the position with regard to the 2011/12 revenue and capital monitoring.

Reason for the Recommendation

1.             That Members are aware of the position with regard to the 2011/12 revenue and capital monitoring relevant to this Scrutiny Committee.


2.             Council on the 28th February 2011 (minute nos. 956 and 957 respectively) approved the Capital and Revenue Budget for 2011/12. Reports monitoring expenditure are brought to this Committee on a regular basis.

Relevant Issues and Options

3.             The Revenue Budget and projected outturn for 2011/2012 are shown in Appendix 1.

4.             Education - There is a projected overspend against the Additional Learning Needs (ALN) budget of £72,000.

5.             The ALN overspend is made up of £56,000 of Redundancy costs incurred as a result of the implementing the ALN staffing savings for 2011/12 and 2012/13. The balance is as a result of reduced Cymorth and Families First funding for the Cowbridge Pupil Referral Unit.  The ALN budget is a volatile budget that is demand led, the position will be monitored closely throughout the year. It is possible that the projected overspend may reduce due to increased recoupment income or reduced out of county expenditure

6.             An amount has been set aside within the budget for the annual cost of financing the School Investment Strategy of £600,000. This sum will be transferred to the School Investment Strategy Reserve.

7.             The cost of the School’s ER/VR scheme of £329,000 will in the first instance be funded from Education reserves. This will be repaid by participating schools over 2012/13 and 2013/14.

8.             It is anticipated that actions taken by the Directorate will bring overall expenditure on Education and Schools to within the budget by year end.

9.             Schools - The delegated budget relating to schools is expected to balance as any under/over spend is carried forward by schools.

10.        Grant Related Expenditure - Details of any grants which have not yet been confirmed will be reported in subsequent monitoring reports.

11.        Libraries - This service has a favourable variance of £10k and is currently anticipated to outturn within budget

12.        Lifelong Learning  - This service has a favourable variance of £6k and is currently anticipated to outturn within budget.

13.        Catering - This service has a favourable variance of £14k and is currently anticipated to outturn within budget.  However the service can be affected by external factors and the requirement to meet WG nutritional guidelines.  The budget will continue to be closely monitored and any variations will be reported to future meetings.

Capital Programme 2011/12

14.        Appendix 2 details financial progress on the Capital Programme as at 31st July 2011.

Variance between Actual Spend to date and Profiled Spend

15.        Cabinet have previously agreed that further information would be provided where schemes have a value of over £500,000 and show a variance of 20% or more between actual spend and the profile. The following schemes meet this criteria:-

16.        Welsh Medium School, Barry - The expenditure is slightly ahead of schedule at this stage, as the demountable units for the extension were delivered to site earlier than had originally been anticipated. Extensive groundworks are now profiled to be completed by September when the whole scheme is expected to be completed. Additional groundworks had to be carried out due to ground contamination.

17.        Welsh Medium School, Llantwit Major - Works had originally been planned to run sequentially with Barry, but it was decided to bring this scheme into line with the Barry scheme and the unit has also now been sited at the school. Hence, expenditure is well ahead of the original profile. A revised expenditure profile will now be submitted to match the revised project plan.

18.        Appendix 3 provides non-financial information on capital schemes with a budget of over £100,000.   Where a budget shown in Appendix 2 is more than £100,000 but is made up of several schemes that individually are less than £100,000, the scheme is not included in Appendix 3.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

19.        As detailed in the body of the report.

Legal Implications (to Include Human Rights Implications)

20.        None.

Crime and Disorder Implications

21.        None.

Equal Opportunities Implications (to include Welsh Language issues)

22.        There are no equal opportunity implications.

Corporate/Service Objectives

23.        Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

24.        The report is in accordance with the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

25.        The appropriate Chief Officer has been consulted. This report does not require Ward Member consultation.

Background Papers



Contact Officer

Carolyn Michael (Senior Group Accountant) (01446 709778)


Officers Consulted

Director of Learning and Development


Responsible Officer:

Bryan Jeffreys, Director of Learning and Development