Agenda Item No


The Vale of Glamorgan Council


Scrutiny Committee (Lifelong Learning): 25th June 2012


Report of the Director of Legal, Public Protection and Housing Services


Scrutiny Forward Work Programme 2012/13


Purpose of the Report

1.             To consider a work programme for the Scrutiny Committee (Lifelong Learning) for 2012/13.


1.             The Scrutiny Committee is requested to:

  • Confirm its work programme for 2012/13 as detailed in paragraphs 4 - 6.
  • Select a priority topic for review, to be put forward to the Scrutiny Committee Chairmen and Vice-Chairmen Group for consideration and determination.

Reason for the Recommendation

1.             To confirm the Committee's work programme for 2012/13.


2.             The Council's Constitution provides that a Scrutiny Committee should determine its work programme for each financial year.  The work programme also informs the Annual Report which has to be presented to all Scrutiny Committees for approval and reported to Full Council.  The report will also include the workings of the Committees, any recommendations for future work programmes and any recommendations for amending working methods if appropriate.

Relevant Issues and Options

3.             The purpose of a forward work programme is to be help to ensure non-Executive Councillors achieve organisation and focus in the undertaking of enquiries by the scrutiny process and to support and challenge the Council's decision-making process and to monitor and review progress in relation to the Council's performance management framework.

4.             In undertaking their monitoring and evaluation roles throughout the year all Scrutiny Committees will be considering as part of their work programme the following standard monitoring items:

  • Service plans annual reporting
  • Quarterly service performance monitoring
  • Monthly revenue and capital expenditure monitoring
  • Closure of accounts in the month of July
  • Budget proposals annual reporting in November
  • Improvement Plan annual report
  • Corporate Plan monitoring
  • Scrutiny Committees' Annual Report
  • Decision tracking of the relevant Committee's recommendations (in order to evaluate and monitor scrutiny performance) - quarterly basis
  • Progress reports on various Committee recommendations
  • Any improvement and national studies received during the year
  • The receipt of other reports as determined by the Committee as and when appropriate
  • Requests for Consideration of Matter and Call-ins as requested by any Member of the Council for the relevant Scrutiny Committee under the Procedure Rules as defined in the Council's Constitution.

5.             This Scrutiny Committee will also receive the following reports when available and any further reports requested by the Committee which will be timetabled in the work programme and / or monitored through its decision tracking throughout the year:

  • School investment strategy
  • Inspection framework review
  • Central South Consortium - Joint Education Service (JES)
  • Estyn inspections - progress and summary reports as and when available
  • School banding
  • Standards unit
  • 20 point improvement plan - for the improvement of Education Standards
  • Primary profile
  • National programmes - sharing best practice
  • Catering - Appetite for Life
  • Penarth Learning Community development
  • Safeguarding
  • School attendance
  • School numbers in relation to intake
  • Progress update on meeting special education needs (SEN)
  • Assessment of current anti-bullying policies in schools
  • Youth Service Provision review Task and Finish Group  - progress updates
  • Corporate plan
  • (NEETS)  Not in Employment, Education or Training - quarterly progress reports
  • Audit of School Councils - biennial report
  • Estyn Post Inspection Action Plan (PAIP) update
  • Libraries
  • School performance data for Key Stage 1, 2 and 3
  • School based counselling progress report
  • Welsh in education - strategic plans progress report
  • School effectiveness profile (SEP) update
  • School organisation and place planning
  • Admissions policy
  • Special Educational Needs - Transport Review
  • Schools surplus places - position statement
  • School balances update
  • Education Medium Term Financial Plan and Budget Planning 2012/13 - 2014/15
  • School funding - delegation rate
  • Self evaluation report.

6.             In addition to the above, the Scrutiny Committee is also requested to propose a topic for a potential review which will be suitable for a Task and Finish exercise to be undertaken by a small group of Members and officers from the relevant Scrutiny Committee.  Each Scrutiny Committee is being asked to make a proposal which will be put forward to the Scrutiny Committee Chairmen and Vice-Chairmen Group, who will consider the topics and prioritise two from those proposed from all of the five Scrutiny Committees and be undertaken during the current municipal year.

7.             The above process for selecting and undertaking reviews has been adopted in previous years and takes into account the resources currently available specifically for Scrutiny support within the Democratic and Scrutiny Services team.

8.             Members, although not being specifically asked this year to complete proformas for suggestions for potential review topics due to the Local Government elections, should note that proformas are available for the public and / or Members to complete on the Council's website and via hard copy for the Democratic and Scrutiny Services Section.

Resource Implications (Financial and Employment and Climate Change, if appropriate)

9.             The limitations due to the level of officer support are set out in the report.  There are no direct financial implications arising from the report itself.

Legal Implications (to Include Human Rights Implications)

10.        None as a direct result of this report.

Crime and Disorder Implications

11.        None as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language issues)

12.        None as a direct result of this report.

Corporate/Service Objectives

13.        The production of the work programme will provide a programme of anticipated work for the forthcoming year.  All the issues in the proposed work programme contribute to the Council's Community Leadership Corporate Objectives.

14.        Having a proper work programme in place makes a positive impact upon the Council's delivery of services, contributes to the delivery of corporate objectives and ensures that work can be undertaken in a timely and well planned manner.

Policy Framework and Budget

15.        The forward work programme falls within the Policy Framework and Budget and is in accordance with the Council's Constitution.  The forward work programme forms part of the Annual Scrutiny Report, which, under Article 6 of the Constitution, will be presented to Full Council.

Consultation (including Ward Member Consultation)

16.        Consultation is being undertaken with all Scrutiny Committees.

Relevant Scrutiny Committee

17.        All.

Background Papers

Council's Constitution

Cabinet Forward Work Programme


Contact Officer

Mr. Jeff Rees, Principal Democratic and Scrutiny Services Officer


Officers Consulted

John Maitland Evans, Chief Executive

Paula Ham (Head of Strategic Planning and Performance)

Lynette Jones (Head of Achievement)

Operational Manager (Democratic Services)


Responsible Officer:

Peter H. Evans, Director of Legal, Public Protection and Housing Services