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Agenda Item No. 5

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Lifelong Learning) 17th February 2014

 

Report of the Chief Learning and Skills Officer

 

Revenue and Capital Monitoring for the period 1st April 2013 to 31st December 2013

 

Purpose of the Report

1.         To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April 2013 to 31st December 2013 regarding those revenue and capital budgets, which form this Committee’s remit.

Recommendation

It is recommended that Scrutiny Committee note the position with regard to the 2013/14 revenue and capital monitoring.

Reason for the Recommendation

That members are aware of the position with regard to the 2013/14 revenue and capital monitoring relevant to this scrutiny committee.

 

Background

2.         Cabinet on the 18th November 2013 (minute no C2076 and C2074 respectively) approved the amended Revenue and Capital Budgets for 2013/14.  Reports monitoring expenditure are brought to this committee on a regular basis.

Relevant Issues and Options

Revenue

 

3.         The Revenue Budget and projected outturn for 2013/14 are shown in the following table.  It is anticipated that the projected outturn for 2013/14 will be in line with the budget.  This is after making a contribution to the Capital Investment reserve of £543k.    

Lifelong Learning  

Revenue Budget

 

Probable Outturn

Variance

(+ ) Favourable

(-) Adverse

 

£000

£000

£000

Schools

78,949

78,949

0

School Improvement

1,532

1,532

0

Access and Inclusion

2,951

2,951

0

Strategy and Performance

10,206

10,224

(18)

Service Strategy & Regulation

241

223

18

Total Education and Schools

93,879

93,879

0

Libraries

2,606

2,606

0

Youth Service

1,127

1,127

0

Lifelong Learning

193

193

0

Catering

1,743

1,743

0

TOTAL

99,548

99,548

0

 

4.         A graph and table setting out the variance between profiled budget and actual expenditure to date is attached at Appendix 1

5.         Overall, the Education Budget is projected to balance as at the end of March 2014. Any savings identified between now and the end of the year will be available to re-direct into the School Investment Strategy or other reserves.

6.         Schools - The delegated budget relating to schools is expected to balance as any under/over spend is carried forward by schools.

7.         Strategy and Performance - It is predicted that this budget will outturn with an adverse variance of £18k.  This is due to an estimated overspend on further education transport of £90k, rates of £13k.  This is offset by favourable variances on Education Finance £31k, Performance Management of £10k and mainstream transport £44k. 

8.         Service Strategy & Regulation - It is predicted that this budget will outturn with a favourable variance of £18k.  This is as a result of efficiencies within the business support unit supplies and services budget.

9.         Education is projecting to transfer £145k to reserves as part of the Voluntary Early Retirement and Redundancy scheme.  This is made up of £273k received from schools to repay arrangements made in previous years and £128k required to finance new arrangements under the scheme.

10.      Libraries - There is currently a £50k favourable variance against the profiled budget due to staff vacancies, however, this will be utilised within the service during the coming months to fund one off building works and equipment.  The service is therefore anticipated to outturn on target at year end.

11.      Youth Service - The service is currently breaking even against the profiled budget and is anticipated to outturn on target at year end.

12.      Lifelong Learning - There is currently a £20k favourable variance against the profiled budget due to a staff vacancy which has now been filled, however, this will either be utilised within the service during the coming months or set aside to assist with future funding reductions from Welsh Government for Adult Community Learning.  The service is therefore anticipated to outturn on target at year end.

13.      Catering - There is currently a £12k favourable variance against the profiled budget due to slower than anticipated take up of free Breakfast Club provision.  This underspend will be used to upgrade and maintain kitchens and equipment between now and year end and also supports an increase in meal numbers seen during the autumn term.  It is therefore predicted that the budget will outturn on target at year end.

Capital

14.      Appendix 2 details financial progress on the Capital Programme as at 31st December 2013.

15.      Redevelopment All Saints Primary - A request has been made to vire the remaining £5k balance from the Pendoylan School Remodelling scheme to fund the Council's outstanding contribution to redevelopment works largely funded through Welsh Government grant.

16.      For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

17.      Appendix 3 provides non-financial information on capital construction schemes with a budget of over £100k.   Where a budget shown in Appendix 2 is more than £100k but is made up of several schemes that individually are less than £100k, the scheme is not included in Appendix 3.

Resource Implications (Financial and Employment)

18.      As detailed in the body of the report

Sustainability and Climate Change Implications

19.      As detailed in the body of the report

Legal Implications (to Include Human Rights Implications)

20.      There are no legal implications

Crime and Disorder Implications

21.      There are no crime and disorder implications

Equal Opportunities Implications (to include Welsh Language issues)

22.      There are no equal opportunity implications

Corporate/Service Objectives

23.      Effective monitoring assists in the provision of accurate and timely information to officers and members and in particular allows services to better manage their resources

Policy Framework and Budget

24.      The report is in accordance with the Policy Framework and Budget

Consultation (including Ward Member Consultation)

25.      The appropriate Chief Officer has been consulted. This report does not require Ward Member consultation

Background Papers

None

Contact Officer

Carolyn Michael (Principal Accountant) (01446 709778)

Officers Consulted

Chief Learning and Skills Officer

Head of Strategic Planning and Performance

Responsible Officer:

Jennifer Hill

Chief Learning and Skills Officer