Agenda Item No.

The Vale of Glamorgan Council


Scrutiny Committee (Social Care and Health): 3rd December 2012


Report of the Director of Social Services


Extra Care Housing


Purpose of the Report

1.             To update Scrutiny Committee regarding the progress made in the development of Extra Care Housing in the Vale of Glamorgan.


1.             That Scrutiny Committee notes the current position with regard to Extra Care in the Vale of Glamorgan.

2.             That a further report be submitted to Scrutiny Committee in six months time.

Reasons for the Recommendations

1&2     To ensure effective scrutiny of a key function undertaken by the Council.


2.             Extra Care Housing is the term used to describe purpose-built housing which includes access to flexible support and personal care, including waking night support.  This form of accommodation is a popular choice among people living in such schemes for a range of reasons including :

·         the increased capacity for maintaining independence within a home which is their own;

·         the comprehensive on-site support;

·         greater opportunities for social interaction; and

·         a physical environment which is specifically designed to meet the needs of older people. 

3.             To support local authorities in developing this type of provision, the Welsh Government made funding available via the Social Housing Grant.  In 2006, a competitive exercise identified Hafod Care Association as the preferred provider to work with the Vale of Glamorgan Council in developing an Extra Care Scheme.  A joint proposal was submitted to Welsh Government in February 2007 and, in August 2007, confirmation was received that the bid for Social Housing Grant had been successful.  The submission was based on a proposal to develop a 40 bed Extra Care Scheme in Barry in which the units would be for rent.

4.             The original bid anticipated that the development would be built on Salisbury Road in Barry.  However, following a detailed survey, it was determined that the site was too small to support a 40 bed unit. In identifying an alternative site, Welsh Government guidelines were applied.  These state that, when choosing the location / site of an extra care scheme, a local authority and its partner should have regard to the broad geographical area and site specific criteria which can include:

·         relationship with the community;

·         easy access to bus and rail services;

·         proximity to retail and leisure services;

·         links to existing services for older people;

·         proximity to other older people’s accommodation;

·         easy access to primary care services; and

·         planning requirements and constraints.

5.             Having looked at a number of options, it was agreed that the Theatre Royal site was the appropriate setting for the development.  Progress in relation to purchasing the site, demolition and rebuilding is the responsibility of Hafod.  

Relevant Issues and Options

6.             Work on the site in the centre of Barry started in May 2012 and the facility is scheduled for completion in April 2014.  To date, the following works have been completed:

·         setting up and securing the site ;

·         demolition of the existing property ;

·         foundations to the new structure; and

·         drainage works.

7.             There has been a three-week delay caused by the discovery of asbestos buried in the ground and an issue about ownership of boundary walls.  Both these issues have been fully resolved.

8.             The work plan for the coming six months will include the following:

·         continue with the drainage works;

·         laying services to the site;

·         forming/laying the ground floor slab;

·         pre-cast structure assembly of the building on site; and

·         envelope to commence (e.g. brickwork, cladding and windows).

9.             The scheme is still scheduled for completion in April 2014, despite the delays outlined above.  This date is subject to change should the contractor encounter any significant delays in progress for reasons such as inclement weather or problems involving third parties. It is hoped, however, that these could be accommodated by revising the work programme.

10.        The contractor, Leadbitter, has produced two newsletters which have been circulated to businesses and residents in the area to keep them informed regarding the work programme and providing contact details for people should they have any concerns.  The newsletters will continue to be provided throughout the period of the contract.

11.        Project Management support is being provided for this scheme via the project management team within Development Services Directorate.

12.        A key element with the development is the provision of social care within the home. Work is now starting to define the domiciliary care requirements of potential residents as the service will be commissioned via a tendering process.  Links have been made with other extra care schemes to ensure that the lessons learned can be reflected in this scheme.

13.        Housing services will be looking at the allocations procedures for the tenancies in the new development.

Resource Implications (Financial and Employment)

14.        The Social Housing Grant from the Welsh Government is providing 58% of the capital funding required with the remaining 42% being funded by Hafod Care Association through its existing borrowing arrangements.

15.        The development will provide 40 units for rent.  The accommodation charges will be funded from rental and service charge income.  Care services will be provided and coordinated through community care budgets.  It is anticipated that the cost of these packages will be less that the alternative support offered currently through residential care packages.

Sustainability and Climate Change Implications

16.        There are no sustainability implications as a direct result of this report.

Legal Implications (to include Human Rights Implications)

17.        There are no legal implications as a direct result of this report.

Crime and Disorder Implications

18.        There are no crime and disorder implications as a direct result of this report.

Equal Opportunities Implications (to include Welsh Language)

19.        There are no Equal Opportunity implications as a direct result of this report.

Corporate / Service Objectives

20.        This development meets the Corporate objective “to make the Vale a safe, healthy and enjoyable place in which individuals can live their lives to the full. “

Policy Framework and Budget

21.        This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

22.        There are no consultation implications as a direct result of this report

Relevant Scrutiny Committee

23.        Social Care and Health.

Background Papers


Contact Officer

Cays Lord, Head of Service

Officers Consulted

Corporate Management Team

Responsible Officer:

Philip Evans, Director of Social Services