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Agenda Item No

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Social Care and Health): 20th May 2013

 

Report of the Director of Social Services

 

Update on the Social Services Budget Programme

 

Purpose of the Report

1.             To update members on the progress made in delivering the Social Services Budget Programme and to request amendments to the Programme for 2013/14 onwards.

Recommendations

It is recommended that:-

 

1.             The progress made in delivering the Social Services Budget Programme during 2012/13 is noted.

2.             The changes to the Social Services Budget Plan for 2013/14 to 2016/17, as outlined in paragraph 10, are considered and referred to Cabinet for approval.

Reasons for the Recommendations

1.             That members are aware of the progress made to date in delivering the Social Services Budget Programme.

2.             That a revised Budget Plan to 2016/17 is approved, as requested by Cabinet on 25th February 2013.

Background

2.             On 30th July 2012 (minute no. C1790), Cabinet endorsed the Social Service Budget Programme and requested that Cabinet and Scrutiny Committee receive monthly progress updates in order to exercise proper oversight and scrutiny.  A report to Scrutiny Committee on 8th October 2012 requested amendments to the original programme, which were endorsed.

3.             As part of the Final Revenue Budget Proposals for 2013/14, Cabinet on 25th February 2013 (minute no. C1233) approved the savings targets for 2013/14 onwards.  These savings will represent the minimum targets expected to be met by services.  The Director of Social Services was asked to produce a revised Budget Plan to 2016/17 outlining the actions necessary to meet the new financial strategy for Social Services.

Relevant Issues and Options

2012/13 Programme

 

4.             During 2012/13, the Directorate was required to find savings totalling £1.43m.  In order to progress the savings programme and to reduce the savings required in future years, the Directorate itself set a savings target of £1.833m which is an additional saving of £403k.

5.             The following table shows the progress made during 2012/13 for each of the identified Social Services savings.  Where the identified savings have not been fully achieved during the year, underspends in similar areas have been allocated to compensate for the shortfall.  In these circumstances, the actions to be taken during 2013/14 are outlined below.

Project

Target Saving (£000)

Actual Saving (£000)

Position

Delete CAMHS Social Worker Post

58

58

Achieved

Contract with Atal Y Fro

67

67

Achieved

 

Contract with First Opportunities

25

25

Achieved

Continuing Health Care

110

110

Achieved

 

Managed Budget Reductions

200

200

Achieved

TOTAL CHILDRENS

460

460

 

Reconfigure VCRS

45

45

Reorganisation was implemented from February 2013.  Staff vacancies contributed to achieving the saving in 2012/13

Care Packages Budget Reduction

618

618

Savings have been achieved in year through a reduction in expenditure and an increase in income

Managed Budget Reduction

300

300

Achieved

 

Supported Accommodation Learning Disabilities

100

100

Achieved

Residential Services

100

100

Achieved by an increase in client contributions for residential care

Service level agreement with Cardiff Council - Emergency Duty Team

25

25

Achieved

TOTAL ADULTS

 

1,188

1,188

 


Project

Target Saving (£000)

Actual Saving (£000)

 

Child Protection Conferencing & Review

35

35

Review and staff consultation is complete.  Currently in process of implementation, including staff recruitment.  Staff vacancies achieved the saving in 2012/13

Managed Budget Reduction

90

90

The staffing reorganisation will not be complete until part way through 2013/14.  Underspends elsewhere in the division have contributed to achieving the saving in 2012/13

Delete ICT Budget

60

60

Achieved

 

TOTAL BUSINESS, MGT & INNOVATION

185

185

 

 

 

 

 

TOTAL SOCIAL SERVICES

1,833

1,833

 

 

6.             Certain schemes had previously been identified but with no specific savings target attached.  The following schemes are now being closed as follows :-

Revocation of Care Orders - This scheme has now been closed as the project has delivered revocations for all appropriate cases and the approach is now embedded in normal practice.

Supported Accommodation - This scheme has now been closed.  A review, concluded that alternative forms of service provision would be more beneficial.

2013/14 Programme Onwards

7.             The following savings targets have been approved by Council as the minimum Social Services savings required for the next 4 years. Savings identified are also shown and include the £403,000 identified in 2012/13 in excess of the saving target for that year.

Year

Savings Required

£000

Savings Identified

£000

In Year Surplus/ (Shortfall)

£000

Cumulative Surplus/   (Shortfall)

£000

Additional 2012/13 savings

   -

403

403

403

2013/14

2,150

2,040

(110)

293

2014/15

838

579

(259)

34

2015/16

1,700

1,776

76

110

2016/17

1,315

1,391

76

186

TOTAL

6,003

6,189

 

 

8.             The savings identified incorporate an additional saving Social Services will find via the Fostering Service.  Scrutiny Committee on 11th March 2013 received a report on the Council's in-house Fostering Service.  Part of this report detailed an invest-to-save scheme to recruit additional foster carers.  This bid has now been approved and the savings to be achieved through this initiative have been included in the identified savings.  This has resulted in savings identified being £186k over the target required.  This surplus will be used to mitigate any additional savings to be found in future years.

9.             It has become apparent that some of the implementation dates for the savings require amendment.  Appendix 1 therefore provides a draft showing the individual areas of saving for 2013/14 onwards, which incorporates proposed changes that require approval.  It is requested that changes are made to the approved programme to bring forward some savings from 2014/15 and to put back some of the savings from 2013/14 to 2014/15.  The proposed changes do not alter the total savings to be found by year or overall throughout the programme.

10.        Scrutiny Committee is asked to consider the following changes to the programme and to refer the changes to Cabinet for approval.

            Childrens Services

Supported Lodgings - The £20,000 saving in 2013/14 be amalgamated with the SLA saving of £60,000, as the saving will be realised through reduced SLA expenditure.

Residential Care Contract - The £50,000 saving in 2013/14 be amalgamated with Out of Area Residential Placement saving of £150,000, as the saving will be realised from reduced placement costs.

            Adult Services

Meals on Wheels - £32,000 is brought forward from 2014/15 into 2013/14.  The majority of this savings will be achieved via the increase in charge for 2013/14 already approved.

Provision of Food to Trinity - £13,000 is brought forward from 2014/15 into 2013/14.  A part of this saving will be achieved via the increase in charge for 2013/14 already approved.

Office Accommodation - £7,000 is brought forward from 2014/15 into 2013/14.  The Adult Placement Service has already moved from Washington Chambers in Penarth to Hen Goleg.

Care Packages Budget Reduction - Increase the 2013/14 saving of £620,000 by £65,000.  This is thought to be achievable based on the level of current commitments.

Managed Budget Reduction - Reduce the 2013/14 saving of £300,000 by £117,000.   £65,000 to be transferred to the Care Packages Budget and £52,000 to be put back to 2014/15 to compensate for schemes being brought forward.    

11.        The Social Services Directorate is committed to achieving a balanced budget.  The corporate programme board and project teams overseeing the plan will continue to monitor and ensure its delivery.  Progress updates will be reported on a monthly basis as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

12.        As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

13.        There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

14.        There are no legal implications

Crime and Disorder Implications

15.        There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

16.        There are no equal opportunity implications.

Corporate/Service Objectives

17.        Effective monitoring assists in the provision of accurate and timely information to officers and members and, in particular, allows services to better manage their resources

Policy Framework and Budget

18.        The report is in accordance with the Policy Framework and Budget

Consultation (including Ward Member Consultation)

19.        The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers

None

 

Contact Officer

Carolyn Michael (Senior Group Accountant) (01446 709778)

 

Officers Consulted

Director of Social Services

 

Responsible Officer

Phil Evans, Director of Social Services

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