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Agenda Item No 5

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Social Care and Health): 16th June 2014

 

Report of the Director of Social Services

 

Update on the Social Services Budget Programme 2013/14

 

Purpose of the Report

1.         To update Members on the progress made in delivering the Social Services Budget Programme during 2013/14.

Recommendation

It is recommended that:-

 

1.         The progress made in delivering the Social Services Budget Programme during 2013/14 is noted and this report is referred to Cabinet for information.

Reason for the Recommendation

1.         That Members are aware of the progress made to date in delivering the Social Services Budget Programme.

Background

2.         On 30th July 2012 (minute no. C1790), Cabinet endorsed the initial Social Services Budget Programme and requested that Cabinet and Scrutiny Committee receive monthly progress updates in order to exercise proper oversight and scrutiny.

3.         As part of the Final Revenue Budget Proposals for 2013/14, Cabinet on 25th February 2013 (minute no. C1233) approved the savings targets for 2013/14 onwards and requested that the Director of Social Services produces a revised Budget Plan to 2016/17.

4.         Scrutiny Committee on 20th May 2013 supported the proposed changes to the Programme.  The changes brought forward some savings from 2014/15 and put back other savings from 2013/14 to 2014/15.  The proposed changes did not alter the total savings to be found by year or overall throughout the programme.  These amendments were then approved by Cabinet on 17th June 2013 (minute no. C1357).


Relevant Issues and Options

2013/14 Programme

 

5.         During 2013/14, the Directorate was required to find savings totalling £2.15m.  In order to progress the savings programme and to reduce the savings required in future years, the Directorate had set itself a savings target for 2012/13 which was £403k in excess of the figure required.  £110k of these savings were allocated against the 2013/14 target, with the remaining £293k being allocated against the 2014/15 target.  The actual saving to be achieved during 2013/14 was therefore £2.040m. The table below summarises the Budget Programme for 2013/14 to 2016/17 as approved during 2013/14.

 

Year

Savings

Required

£000

Savings

Identified

£000

In Year

Surplus/

(Shortfall)

£000

Cumulative

Surplus/

(Shortfall)

£000

Additional 2012/13

savings

 

403

403

403

2013/14

2,150

2,040

(110)

293

2014/15

838

579

(259)

34

2015/16

1,700

1,776

76

110

2016/17

1,315

1,391

76

186

TOTAL

6,003

6,189

 

 

 

6.         The following table shows the progress made during 2013/14 for each of the identified Social Services savings.

 

Project

Target Saving £000

Actual Saving £000

Position

LAC Residential Care Placements

200

0

Jointly funded budget overspent by £429k

Reduction in Contract Spend to fund SLAs

80

80

Achieved

Managed Budget Reduction

 

190

190

Achieved

Administrative Support

 

20

20

Achieved

TOTAL CHILDRENS

490

290

 


 

Project

Target Saving (£000)

Actual Saving (£000)

Position

 

 

 

 

Reconfigure VCRS

40

40

Achieved

 

Meals on Wheels

 

32

15

Budget overspent by £17k.  Price rise in 2014/15 will achieve saving

Care Packages Budget Reduction

685

685

Achieved. Budget underspent by £19k

Managed Budget Reduction

 

183

183

Achieved

Supported Accom Learning Disabilities

150

150

Achieved

Residential Services

 

200

0

Negotiations still ongoing with Hafod

Service Level Agreement

 

40

40

Achieved

Income Generation

 

100

100

Achieved

Provision of Food to Trinity

 

13

13

Achieved

Office Accommodation

 

7

7

Achieved

TOTAL ADULTS

 

1,450

1,233

 

Managed Budget Reduction

75

75

Reorganisation is only partially complete; however, staff vacancies contributed to achieving the saving

Funding to Carers Support Services

 

25

25

Achieved

TOTAL BUSINESS, MGT & INNOVATION

100

100

 

 

 

 

 

TOTAL SOCIAL SERVICES

2,040

1,623

 

 

7.         Whilst the majority of identified savings have been achieved during the year, there was a shortfall of £417k. 

8.         In Children's Services, the jointly funded Looked After Childrens Residential Placement budget overspent.  The budget for 2014/15 has been set at £3,335k which is equal to the commitment as at 1st April 2014.  Further work will be undertaken during the year to review expenditure, however, this is an area of continuing pressure, as an individual placement can cost in excess of £200k per annum.

9.         In Adult Services, the Community Care packages budget continues to be a volatile budget.  While the savings target for 2013/14 was achieved, the position was helped by an increase in the receipt of deferred income which over recovered at year end by £528k.  During the coming year there will be continued pressure on this budget.  Negotiations are still ongoing with Hafod regarding Ty Dewi and Ty Dyfan.

10.      The Social Services Directorate is committed to achieving a balanced budget.  The corporate programme board and project teams overseeing the plan will continue to monitor and ensure its delivery.  Progress updates will continue to be reported on a monthly basis as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

11.      As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

12.      There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

13.      There are no legal implications

Crime and Disorder Implications

14.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

15.      There are no equal opportunity implications.

Corporate/Service Objectives

16.      Effective monitoring assists in the provision of accurate and timely information to officers and members and, in particular, allows services to better manage their resources

Policy Framework and Budget

17.      The report is in accordance with the Policy Framework and Budget

Consultation (including Ward Member Consultation)

18.      The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers

None

 

Contact Officer

Carolyn Michael (Operational Manager - Accountancy) (01446 709778)

 

Officers Consulted

Director of Social Services

 

Responsible Officer

Phil Evans, Director of Social Services

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