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Agenda Item No. 6

 

The Vale of Glamorgan Council

 

Scrutiny Committee (Social Care and Health): 15th June 2015

 

Report of the Director of Social Services

 

Update on the Social Services Budget Programme 2014/15 and 2015/16

 

Purpose of the Report

1.         To update members on the progress made in delivering the 2014/15 Social Services Budget Programme and to request amendments to the 2015/16 Programme.

Recommendations

It is recommended that:-

 

1.         The progress made in delivering the Social Services Budget Programme during 2014/15 is noted and referred to Cabinet for information.

2.         Proposed changes to the 2015/16 programme are considered and referred to Cabinet for approval.

Reasons for the Recommendations

1.         That members are aware of the progress made to date in delivering the Social Services Budget Programme.

2.         That proposed amendments to the programme are approved.

Background

2.         On 5th March 2014, Council approved the savings targets for 2014/15 and the initial savings targets for 2015/16 and 2016/17.  In setting the Social Services budget for 2014/15, the use of £2.199m from the Social Services Fund was approved.

3.         As part of the Medium Term Financial Plan, approved by Cabinet on 11th August 2014, it was agreed that the service remodelling savings, included in 2015/16 and 2016/17 would be rephased and were revised to £320k in 2017/18, £320k in 2018/19 and £330k in 2019/20.

4.         On 4th March 2015, Council approved the savings targets for 2015/16 and the initial savings targets for 2016/17 and 2017/18.  In setting the Social Services budget for 2015/16, the use of £2.075m from the Social Services Fund was approved.

Relevant Issues and Options

2014/15 Programme

 

5.         During 2014/15, the Directorate was required to find savings totalling £454k.  The following table provides a summary of the status for each of the saving schemes.  All savings targets were achieved during the year and Appendix 1 provides further details on each of the individual schemes.

 

Project

Target Saving £000

Actual Saving £000

Position

 

CHILDRENS

 

LAC Residential Placements

 

 

 

150

 

 

 

150

 

 

 

Achieved

Foster Carers

 

34

34

Achieved

TOTAL CHILDRENS

184

184

 

 

 

 

 

 

ADULTS

 

Managed Budget Reductions

 

 

52

 

 

52

 

 

Achieved

Supported Accom - Learning Disabilities

25

25

Achieved

Extra Care

 

75

75

Achieved

Day Service Modernisation

 

93

93

Achieved

Right Sizing Learning Disabilities Project

 

25

25

Achieved

TOTAL ADULTS

270

270

 

 

 

 

 

TOTAL SAVINGS

454

454

 

 

2015/16 Programme

6.         The Directorate is currently required to find savings totalling £3.568m by the end of 2019/20 and this target is analysed by year in the following table.  The surplus shown and the savings brought forward figures are as a result of the foster carer recruitment project, which is being developed in addition to the required savings targets.  This surplus can be used to mitigate any increase in savings to be found in future years.

 

Year

Savings Required

£000

Savings Identified

£000

In Year Surplus/ (Shortfall)

£000

Cumulative Surplus/   (Shortfall)

£000

Savings Brought Forward

 

34

34

34

2015/16

1,465

1,541

76

110

2016/17

1,133

1,209

76

186

2017/18

320

320

0

186

2018/19

320

320

0

186

2019/20

330

330

0

186

TOTAL

3,568

3,754

 

 

 

7.         All savings have been reviewed to determine if they are still the most appropriate way of achieving the required savings for each service area.  It is now proposed that three of the Children's Services 2015/16 savings are merged into one and realised in a different way to previously planned.  Originally, £100k was to be achieved through a staffing review (C16) and £60k through a review of the short breaks provision (C17).  It is now proposed that these two savings are amalgamated with the £20k Managed Budget Reduction saving (C12) and are identified through a reduction in the Legal budget and other service provision budgets, where spending over the last three years has been reviewed and it has been identified that the budget allocations can be safely reduced. 

8.         Scrutiny Committee is asked to consider these changes to the programme and to refer these amendments to Cabinet for approval.

9.         Appendix 2 therefore provides a draft update on the individual areas of saving, which incorporates the proposed changes.

10.      In order to respond to the level of savings required as a result of the projected reductions in funding from Welsh Government, the Council has instigated its Reshaping Services change programme.  A report to Cabinet on 26th January 2015, acknowledged that the Social Services Directorate already has two major initiatives underway - the Collaborative Working Programme and the Budget Programme.  These programmes already contain projects which are progressing the opportunities identified as part of the Reshaping Services Programme.  The Reshaping Services logo has been shown against specific projects, included in Appendix 2, which have a specific alignment with the objectives of the Reshaping Services strategy.  The whole of the Social Services Budget Programme will be reporting into the Reshaping Services governance arrangements.

11.      The Social Services Directorate remains committed to achieving a balanced budget.  The corporate programme board and project teams overseeing the plan will continue to monitor and ensure its delivery.  As in previous years, on-going progress updates will to be reported to Committee as part of the overall financial monitoring report for the Directorate.

Resource Implications (Financial and Employment)

12.      As detailed in the body of the report.  Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

13.      There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

14.      There are no legal implications

Crime and Disorder Implications

15.      There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

16.      There are no equal opportunity implications.

Corporate/Service Objectives

17.      Effective monitoring assists in the provision of accurate and timely information to officers and members and, in particular, allows services to better manage their resources

Policy Framework and Budget

18.      The report is in accordance with the Policy Framework and Budget

Consultation (including Ward Member Consultation)

19.      The appropriate Chief Officer has been consulted.  This report does not require Ward Member consultation.

Background Papers

None

 

Contact Officer

Carolyn Michael (Operational Manager - Accountancy) (01446 709778)

 

Officers Consulted

Director of Social Services

 

Responsible Officer

Phil Evans, Director of Social Services

 

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