Agenda Item No. 8


The Vale of Glamorgan Council


Voluntary Sector Joint Liaison Committee: 10 July 2013


Report of the Managing Director


Unified Needs Assessment and Community Strategy Delivery Plan


Purpose of the Report

1.             To advise the Committee of the timetable for developing a new delivery plan to support the Community Strategy and for refreshing the unified needs assessment.


1.             That Committee note the timetable and process for undertaking the refresh of the unified needs assessment and for the development of a new delivery plan.

Reason for the Recommendation

1.             Committee are advised of the work being undertaken by partners to ensure priorities are identified and addressed through joint working.


2.             The current unified needs assessment was finalised in 2011 to underpin the Community Strategy 2011-21, the Single Integrated Plan for the Vale.  The Community Strategy Delivery Plan 2011/14 was developed as a three year plan to support the Community Strategy. A new delivery plan will need to be drafted for 2014 and it is proposed that this is informed by a new needs assessment.

3.             The recent Welsh Government discussion paper on the Sustainable Development Duty and Collaborative Working places an increased emphasis on strategic needs assessments.  The paper also proposes that Well-being/Single Integrated Plans should be aligned to the local government electoral cycle.  To achieve this it has been proposed that a full revision of the needs assessment should be undertaken in the year prior to local authority elections and that the plan should be considered and adopted by LSB members by the April following local authority elections. With this potential timetable in mind it was agreed by the LSB in April that the new delivery plan be drafted for 2014-18 to provide sufficient scope to respond to any new legislation or guidance.

4.             In June 2012 Welsh Government issued 'Shared Purpose Shared Delivery; guidance on integrating partnerships and plans' which sets out principles for integrated planning and emphasises the importance of building a robust evidence base.

Relevant Issues and Options

5.             Progress has been regularly monitored and each year an Annual Report is produced, the 2012/13 Annual Report is currently being drafted. 

6.             The previous unified needs assessment was drafted by the Local Government Data Unit and built on the needs assessments undertaken/commissioned by strategic partnerships. The unified needs assessment replaced the individual assessments and reduced duplication of effort and resources, within and across statutory partnerships.

7.             In June 2012 the LSB agreed to the forming of an LSB Business Intelligence Group to strengthen the analytical capability of the LSB and to develop the skills and knowledge to undertake needs assessments.  To help develop analytical intelligence capacity of the LSB the Local Government Data Unit (LGDU) have been working with the group to implement a work programme which includes a training needs analysis, capacity building events, identification of best practice, audit of current available data and its use and a data development action plan to address data gaps/development areas agreed for focus in the LSB annual report.    

8.             It has been agreed a new needs’ assessment be undertaken based around the existing priority outcomes in the community strategy and that this work is led by the Business Intelligence Group and supported by the LGDU. The work is to focus on data sets around the existing priority outcomes and start to include the story behind the data, beginning to evaluate whether action undertaken has been successful in delivering the changes required to improve priority outcomes. In addition, where possible, the needs assessment should consider data below county level. The first draft of the needs assessment will be drafted by July and a final document produced and approved in September.

9.             Through the Business Intelligence Group drafting groups have been established for each priority outcome to undertake the analysis, map current overarching services and identify gaps in provision. Following this initial work, the Business Intelligence Group will consider the initial findings, improve the contextual background information and begin the process of evaluating performance. During this stage it will be important the document is considered holistically.    

10.        Following completion of the needs assessment work will commence to draft a new delivery plan.  The framework for the delivery plan will be the ten priority outcomes and the aims of the Community Strategy.  The needs assessment will inform the work undertaken to deliver these outcomes and help to identify any gaps.

11.        The delivery plan will be drafted in the Autumn through a series of workshops and using the Local Service Forum to discuss the findings of the needs assessment and discuss how we can work together to address identified need.  Partnership co-ordinators will work together to draft the plan and ensure there are clear lines of accountability and that opportunities for a more integrated approach are explored as the plan is developed.

12.        Consultation on the draft plan will be undertaken in the new year with the intention that a new delivery plan is formally adopted by the LSB in the summer.

13.        The timetable for undertaking the needs assessment and drafting the delivery plan is provided below.




Commence work on the new UNA

April 2013

Draft UNA produced

July 2013

UNA revised 

July-August 2013

UNA approved

September 2013

Drafting of the Delivery Plan including

Workshops and Local Service Forum

October -December 2013

Draft plan approved for consultation

January 2014

Twelve week consultation

February – April 2014

Delivery Plan amended and considered by key partnerships and partners

May - June 2014

LSB adopts the Delivery Plan

June/July 2014


14.        An annual review and report on the delivery plan 2011-14 would still be produced and monitoring arrangements will be put in place for the new delivery plan.

Resource Implications (Financial and Employment)

15.        The needs assessment is being undertaken within the existing resources of a number of partners.  Support from the Local Government Data Unit is funded through the Welsh Government Development Fund for three years up to 2014/15.  The development of the delivery plan will also be undertaken from existing resources and actions included within the plan will need to have funding in place.

Sustainability and Climate Change Implications

16.        All priority outcomes in the Community Strategy contribute to promoting sustainability and one of the priority outcomes is ' Vale residents and organisations respect the local environment and work together to meet the challenge of climate change'

Legal Implications (to Include Human Rights Implications)

17.        The Local Government Act 2000 requires county and county borough councils in Wales to prepare 'Community Strategies' to promote the economic, social and environmental well-being of their areas. 

18.        Shared Purpose, Shared Delivery guidance replaces previous statutory guidance deriving from a number of pieces of legislation: Community Strategies (Local Government (Wales) Measure 2009), Children and Young People's Plans (Children Act 2004, Children and Families (Wales) Measure 2010), and Health, Social Care and well-being Strategies (NHS (Wales) Act 2006).

Crime and Disorder Implications

19.        One of the priority outcomes in the Community Strategy is 'Residents and visitors feel safe and the Vale is recognised as a low crime area.'

Equal Opportunities Implications (to include Welsh Language issues)

20.        The needs of vulnerable groups and those with protected characteristics will be included in the needs assessment and in the development of the delivery plan.

Corporate/Service Objectives

21.        A significant number of actions in the Corporate Plan 2013-17 will be delivered in partnership and reflect commitments in the Community Strategy 2011-21.  In particular the Community Leadership outcome is 'Citizens of the Vale of Glamorgan can easily access efficiently managed services that are focused around their needs, have confidence in how decisions are made and are proud to live in the Vale.

Policy Framework and Budget

22.        The delivery plan supports the Community Strategy which was agreed by the Local Service Board in May 2011 and Council in July 2011.

Consultation (including Ward Member Consultation)

23.        Not Applicable

Relevant Scrutiny Committee

24.        Corporate Resources

Background Papers

Local Service Board Report 18 April 2013 'Vale of Glamorgan Unified Needs Assessment and Delivery Plan'


Shared Purpose Shared Delivery: Guidance on integrating partnerships and plans, Welsh Government June 2012


Welsh Government discussion paper on the Sustainable Development Duty and Collaborative Working March 2013


Contact Officer:

Huw Isaac, Head of Performance and Development


Officers Consulted

Local Service Board

Corporate Management Team


Responsible Officer:

Siân Davies, Managing Director