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Agenda Item No. 9

 

The Vale of Glamorgan Council

 

Voluntary Sector Joint Liaison Committee: 10 July 2013

 

Report of the Managing Director

 

Vale of Glamorgan Local Service Board Information and Engagement Strategy

 

Purpose of the Report

1.             To advise the Committee of the Vale of Glamorgan Local Service Board Information and Engagement Strategy (Appendix A) and accompanying action plan (Appendix B).

Recommendation

1.             That Committee note the introduction of the strategy and ongoing work to improve co-ordination of business intelligence and engagement activity across the LSB.

Reason for the Recommendation

1.             Committee are advised of how the Vale of Glamorgan Local Service Board and its key partnerships are collaborating to provide the right information to inform decision making and engage residents of the Vale of Glamorgan.

Background

2.             The Information and Engagement Strategy was approved by the Vale of Glamorgan Local Service Board at its meeting on 27th June 2013.

3.             The strategy sets out how LSB partners will work together within the Vale to improve the coordination and sharing of business intelligence between LSB partners to enhance the quality of information available to decision makers in the Vale, and the awareness of and level of participation in public engagement activity conducted by partners.

4.             The latest guidance for integrated planning in Wales, 'Shared Purpose - Shared Delivery', prescribes that all single integrated plans must include both an information strategy and an engagement strategy.

5.             Due to the integral role both play in providing robust business intelligence data to decision makers the two have been combined into a single document.

6.             The document was developed in consultation with partners and key partnerships within the Vale in order to produce an effective strategy that enables organisations to continue to build on the good work that is already being done.

Relevant Issues and Options

7.             The LSB Information and Engagement Strategy will build upon joint work with partners in the Vale. The action plan aims to enhance how partners jointly promote and where appropriate combine engagement activities to improve response rates and reduce duplication of activity.

8.             The strategy and action plan aims to develop the business intelligence function available to the local service board through harnessing the collective knowledge of LSB partners to improve services for the public.

Resource Implications (Financial and Employment)

9.             None.

Sustainability and Climate Change Implications

10.        The approach set out in the strategy will help provide decision makers with the business intelligence required to foster sustainable communities within the Vale.

Legal Implications (to Include Human Rights Implications)

11.        None.

Crime and Disorder Implications

12.        The strategy will aid the delivery of the priority outcomes identified in the Vale of Glamorgan Community Strategy 2011-2021 which address a number of issues relevant to community safety.

Equal Opportunities Implications (to include Welsh Language issues)

13.        The strategy sets out steps required to ensure equality of access to coordinated engagement projects in the Vale.

14.        The strategy emphasises the importance including all communities in engagement projects.

Corporate/Service Objectives

15.        The strategy will aid the delivery of the priority outcomes identified in the Vale of Glamorgan Community Strategy 2011-2021

Policy Framework and Budget

16.        The strategy will aid the delivery of the priority outcomes identified in the Vale of Glamorgan Community Strategy 2011-2021

Consultation (including Ward Member Consultation)

17.        The strategy was developed in consultation with a range of partners and key stakeholders.

Relevant Scrutiny Committee

18.        Not Applicable.

Background Papers

Shared Purpose Share Delivery: Guidance ion integrating partnerships and plans, Welsh Government June 2012 

 

Vale of Glamorgan Community Strategy 2011-2021

 

Contact Officer

Robert Jones, Corporate Consultation Officer

 

Officers Consulted

Huw Isaac - Head of Performance and Development

Helen Moses - Strategy and Sustainability Manager

Mike Jones - Business Manager, Partnerships

 

Responsible Officer:

Siân Davies, Managing Director