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Annual Canvass 2016/17

Confirm and/or apply! 

 

What is Annual Canvass? 

Annual Canvass is a confirmation exercise to maintain and update the Electoral Register.

 

The Cabinet Office instruct every Local Authority (Council) to run a canvass of their area every year.  The Canvass process is organised and run by the council however, the council will be closely monitored by the Electoral Commission.

 

During canvass, your local council will contact you, asking you to confirm that the information currently on the Electoral Register, for your property, is correct.

 

 

When is the next Canvass?

The next Annual Canvass has begun.

 

Annual Canvass will run from the 21st of July to the 1st of December 2016

 

Annual Canvass Key Dates Table
 Date  Stage

 21st July

A Household Enquiry Form is posted to every property within the Vale of Glamorgan
 1st September A 1st Reminder Form (this is another Household Enquiry Form) is sent to every property that has not responded to date.
 1st October

A team of Canvassers start to visit any property that has not responded to date. 

All our Canvass Team Members carry photographic ID badges with them and may visit at the weekend.

 31st October The Canvass Team stop their property visits.
 1st December The updated Electoral Register is published

 

 

How will the Council contact me?

Every property, within the Vale of Glamorgan, will be sent a Household Enquiry Form in the post.

 

A Household Enquiry Form is A3 size and printed on pink paper.

 

It will show every person, who is registered on the Electoral Register, and over 16 years of age at your property.  Therefore, if no one is registered at your address the form will be blank for you to fill in.

 

If you do not respond to this form and any subsequent reminders then a member of the canvass team (an officer from the council) will call at your property to confirm with you in person.

 

 

What do I need to do when I receive my Household Enquiry Form?

Read, Check, Respond!

  • Please read the form carefully.
  • Please check that every person, who is over the age of 16, and living with you is listed on the form.  
         If there is information missing please make a note on the form in the spaces provided.
  • Please respond to the form using one of the following methods - even if there are no changes to your information:

 

Online

* You can only use this method if your form is pre-printed.  This means that the names of individuals are already printed on the form when you receive it.  It also means there is a unique security code and password, on page one of your form, in the black box.*

 

Step 1 - Log on to www.hef-response.co.uk

Step 2 - Enter your unique security code, password (lowercase) and post code (space within postcode).

Step 3 - Read the information on the screen carefully and follow the instructions.
             Double click on the person's name if you would like to make any changes to their record.
             If you make a change then a message will appear in brackets below their details showing that a change has
             been made.

Step 4 - Follow the confirmation buttons at the bottom of the screen until finished.

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

 

Freephone Automated Telephone Service

* You can only use this method if your form is pre-printed.  This means that the names of individuals are already printed on the form when you receive it.  It also means there is a unique security code and password, on page one of your form, in the black box.*

 

*This service only applies to you if you have no changes to make!*

 

Step 1 - Call 0800 025 3163 (English) or 0800 025 3183 (Welsh)

Step 2 - Key in your unique security code.

Step 3 - Follow the instructions using your telephone key pad.

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

 

Return Post

Step 1 - Hand write any changes or additions on the form
             If you would like to delete any information then please put a line through it.

Step 2 - Place the form into the pre-paid reply envelope provided.

Step 3 - Post the form back to the Council or drop it into the reception at the civic offices building in Barry town centre.

 

*Your confirmation will now go to the Electoral Registration Office.  If any further action is required then the Electoral Registration Office will write to you.*

 

 

What happens once I return my Household Enquiry Form?

Your response will be checked by the Electoral Registration Office.

 

If you have identified any changes, additions or deletions these will be updated and confirmed on the Electoral Register.

If you have informed us that there are no changes then this will also be confirmed on the Electoral Register.

 

If you have provided us with the name of a person who is not currently registered on the Electoral Register then we will sent them an Invitation To Register Application form in the post.

 

They can also complete an Invitation To Register Application form online by clicking the Register Now button below:

 

Register Now

 

 

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