Council pool car pilot aims to save over £125k per year

09 April 2015

The Vale of Glamorgan Council has introduced a pool car scheme in order to dramatically reduce mileage claims and by doing so make savings of over £125,000.


The estimated total cost of the pool car scheme in the first year is £212,954 with projected savings estimated at £341,250, providing a projected saving of over £125,000 for the first year, with increased savings predicted in future years.


The projected cost per mile of the pool car scheme is between 30p and 37p, less than the 45p minimum HMRC mileage rate that can be claimed by staff.


Director of Visible Services, Miles Punter, explained the scheme: “In 2014, with the assistance of Welsh Government funding, we commissioned an assessment of transport arrangements with the aim of identifying potential cost savings.


“One of the issues of concern was the cost of staff transport, which for 2013/14 totalled over £750k. The consultants recommended the use of pool cars as an alternative to paying staff for mileage undertaken in their own cars, and the pilot phase of a comprehensive pool car scheme commenced on 1 April 2015.


“The introduction of pool cars in other organisations has reportedly assisted in reducing journeys undertaken by over 30%, by encouraging vehicle sharing and better transport planning. When you consider that Council staff undertook 1.2m miles in 2013/14 in the course of their work, the savings are considerable.


“Initially 40 Ford Fiesta cars have been sourced on 3 month hire. The cars return 64.2mpg (Urban), 85.6mpg (extra), with a combined figure of 76.4mpg and Co2 emissions of 98g/km. The initial pilot phase will be used to accurately gauge demand and to address issues such as the optimum numbers of vehicles required at each location. After this phase the most cost effective transport arrangement for each employee will be established and a number of pool cars will be sourced either via outright purchase or lease. 


“As advised, the scheme will also ensure better coordinated journeys, which in turn will assist in helping to retain important front-line services.”