Agenda Item No.

                                 LICENSING SUB-COMMITTEE

 

MINUTES of a meeting held on 6th August, 2007.

 

Present:  Councillors Miss. J. Cole, Mrs. V.M. Hartrey and Mrs. M. Randall.

 

Also Present:

 

Responsible Authority: Senior Licensing Officer, Licensing Officer and Environmental Health Officer.

 

(a)       Appointment of Chairman -

 

Councillor Mrs. V.M. Hartrey was elected Chairman for the duration of the meeting.

 

 

(b)       Declarations of Interest -

 

No declarations were received.

 

 

(c)        Licensing Act 2003 - Application for a Club Premises Certificate - Rhoose and District Social Club, Font-y-Gary Road, Rhoose -

 

Also Present

 

Mr. F.R. Whitehead and Mr. T. Anthony in support of the application.

Mrs. D. Wood and Ms. S. Phillips, Interested Parties.

 

Consideration was given to an application from Rhoose and District Social Club for the grant of a Club Premises Certificate in respect of Rhoose and District Social Club, Font-y-Gary Road, Rhoose.

 

Mr. Anthony, in support of the application, stated that:

 

-           The Rhoose and District Social Club was a responsible organisation, and had been a founder member of the Llantwit Major Pub Watch.

-           The Club’s function room had recently been refurbished and now had double glazing and air conditioning.  This meant that there was no longer a need for windows to be left open. 

-           The average age of the Club’s members was 40+.

-           It was acknowledged that there had been issues with light pollution to neighbouring properties arising from the lights of cars being driven around the car park, and the Club had agreed to take steps to reduce the problem by planting shrubs.

 

Mrs. Wood stated that she had lived near to the Club for five years and had tolerated the Club’s operation.  However, there were a number of matters she wanted to advise the Members of:

 

-            The car park operated a one way traffic system which resulted in Mrs. Wood being affected by light intrusion.

-            The Club’s fire doors were left open which resulted in noise pollution.

 

Ms. Phillips stated that she had lived opposite the Club all her life, and was of the opinion that noise levels emanating from the Club had increased over recent years.  Whilst accepting that there would be noise associated with the Club, Ms. Phillips questioned the need for entertainment to take place on every night of the week.  

 

In response, Mr. Anthony:

 

-              Acknowledged that light pollution would occur as a result of vehicles following the one way system.  Accordingly, the Club had agreed to plant shrubs above the verge to block out the light from car headlights.

-              Stated that he believed the recently installed double glazing and air conditioning would negate noise problems.

-              Advised that the Club held bingo sessions on three nights of the week, and old time dancing on one night.

-              Pointed out that the application before the Sub-Committee represented a request for an extra 30 minutes on a Sunday night.

 

The representative of Environmental Health stated that, having considered the comments made at the meeting, he recommended that proposed conditions 9, 10, 11, 15, 16, 18, 21, 22 and 26,  and the words “and be vacated by 23.30” as contained in proposed condition 28 be deleted.

 

Mr. Anthony stated that he accepted this recommendation.

 

The Members then retired to consider the application in private.

 

Sub-Committee Decision -

 

The Chairman informed the meeting that having considered the application and representations by the Environmental Health Department and interested parties, and having considered the DCMS Guidance, the objectives of the Licensing Act 2003 and the Council’s Statement of the Licensing Policy, the Sub-Committee had resolved to:

 

Grant the application save for the following alterations and variations and subject to the following conditions:

 

(1)       Sale of alcohol.

 

Monday to Saturday 10:00 - 24:00

Sunday                   10:00 - 22:30

 

(2)       Regulated Entertainment:

 

Monday to Thursday 19:00 - 23:30

Friday and Saturday  19:00 - 24:00

Sunday                   19:00 - 22:30

 

(3)       Closure of Premises:

 

Monday to Saturday     10:00 - 00:30

Sunday                      10:00 - 23:00

 

 

(4)       The conditions set out in the Applicant’s operating schedule together with any mandatory conditions;

 

and the following conditions:

 

Capacity and Safe Condition of Premises

 

1.         The number of persons admitted to the premises on any one occasion shall take into account members, guests, staff and performers working at the premises, and overcrowding in any part of the premises which would interfere with the safety of the public shall not be permitted.

 

2.         Safety measures taken and capacity figures set should take into account those persons that may move in and out of external areas such as beer gardens, weather permitting, those that use exterior areas must not be allowed to exceed the total figure for the interior of the premises to ensure public safety.

 

3.         Provision for the storage of coats, hats or bags shall not be made in corridors, passageways or gangways or any exit way used by the public.

 

Certificates

 

4.         The certificates listed below shall, where appropriate, be held for inspection by the Licensing and Responsible Authorities:

 

            (a)       any emergency lighting battery or system

            (b)       any electrical installation

            (c)       any boiler

            (d)       any fire alarm system

            (e)       any lift or hoist

            (f)        any safety curtain

            (g)       any permanently installed laser

            (h)        any fire/heating appliances

            (i)         any permanently installed strobe lighting

            (j)         any permanently installed smoke machine.

 

 

Electrical Safety

 

5.         The complete electrical installations in or affecting the Licensed Area at the premises shall be inspected and tested by a ‘Qualified Electrical Engineer’ once every year unless written confirmation is held by the Premises Licence holder stating that an electrical report is required less frequently the period based on risk factors and/or any relevant British Standard.  The Periodic Inspection Report and any subsequent certificates, shall be held at the premises for inspection by the Licensing and Responsible Authorities in the form which complies with current British Standard and associated guidance.

 

Temporary Electrical Installations

 

6.         Temporary electrical installations shall comply with recommendations of British Standard 7671 (The I.E.E. Wiring Regulations) or where applicable British Standard 7909: (code of Practice for Temporary Distribution Systems for AC Electrical Supplies for Entertainment Lighting, Technical Services and Related Purposes) and any subsequent amendments or replacements of above.

 

7.         Temporary electrical installations shall be inspected and certified by a competent person before they are put into use.  A copy of the certificate shall be held for inspection by the Licensing and Responsible Authorities.

 

Heating and Ventilation

 

8.         The premises shall be adequately ventilated in all areas to which the staff and public have access so as to enable doors and windows to remain closed thereby enabling the premises to reduce the likelihood of a public nuisance to nearby residents caused by the breakout of noise due to entertainment.

 

Noise and Vibration

 

9.         Noise and vibration shall not be permitted to emanate from the premises so as to cause a public nuisance to the occupiers of nearby properties.

 

10.       All reasonably practicable steps shall be taken to prevent a nuisance at any neighbouring properties, during and outside the hours of operation.  Non essential extraction systems, heating and refrigeration systems shall be turned off when not required.

 

11.       All reasonably practicable steps shall be taken to prevent a noise nuisance at any neighbouring properties as staff, members or guests leave and use the premises.

 

12.       All refuse and bottles shall be disposed of in bins quietly so as not to disturb neighbours or local residents.  There shall be no disposal of glass bottles and refuse outside between 23:00 hours and 08:00 hours nor any movement of waste, equipment or materials between these hours.

 

13.       Doors and windows shall be kept closed as far as reasonably practicable to reduce the noise impact from the licenses premises at neighbouring properties.  Windows and doors shall be closed whilst regulated entertainment is being carried on.

 

14.       Half an hour before the premises is due to close, music shall be played at a lower volume and tempo.

 

15.       The Designated Premises Supervisor shall request that deliveries, collections and operational servicing are carried out within reasonable hours such as after 08:00 and not after 19:00, except where access at other times is unavoidable and specific procedures are in place to limit disturbance.

 

16.       Such steps as may be practicable shall be taken to ensure that coaches, taxis and other vehicles attending the premises do not allow engines to run unnecessarily or sound horns whilst such vehicles are stationary so as to cause unnecessary noise or inconvenience to neighbouring residents.

 

17.       Entertainment shall be held within the envelope of the building only and no music or speech shall be relayed externally.  No loudspeakers / amplifiers for regulated entertainment shall be provided to external areas, such as beer gardens or the forecourt of the premises.

 

18.       Coolers for cellars and any other compressors for refrigeration equipment sited externally shall be acoustically attenuated.

 

Odour / Noxious Smells

 

19.       Odour shall not emanate from waste and bottle store areas, bins shall be sealed and be of sufficient size to hold all waste generated by the business.  Bins shall also be cleanable and be emptied and cleaned on a regular basis.

 

Beer Garden / Forecourt

 

20.       The beer garden / forecourt shall be closed for the consumption of alcohol at 23:00.

 

Bottles and Glasses

 

21.       Members and guests shall be advised not to remove bottles and glasses from the premises.  If bottles and glasses are taken outside they shall be removed from exterior areas when no longer in use or on closure of the beer garden / forecourt whichever is the sooner.

 

22.       All glasses used on the premises shall be of toughened glass or of the plastic type where possible.