Welcome to the
Vale of Glamorgan Council

CABINET

 

 

MINUTES of a meeting held on 13^th December, 2006.

 

Present:  Councillor Ms. M.E. Alexander (Chairman); Councillors R.F. Curtis, S.C. Egan, C.P. Franks, N.J. Gibbs, N. Moore, Mrs. M.R. Wilkinson and C.J. Williams.

 

Also present:  Councillors N.P. Hodges, A.J. Readman and A.J. Williams

 

 

C2795                        APOLOGY FOR ABSENCE -

 

An apology for absence was received from Councillor G. John due to illness.

 

 

C2796                        COUNCILLOR G. JOHN -

 

Cabinet requested that best wishes for a speedy recovery be conveyed.

 

 

C2797                        WELCOME -

 

The Chairman welcomed Members to the meeting and announced the Cabinet Membership with portfolios as follows:

 

            Margaret Alexander - Leader; Policy and Regeneration

            Neil Moore - Deputy Leader; Finance, ICT and Property

            Rob Curtis - Visible and Building Services

            Nigel Gibbs - Education and Training

            Stuart Egan - Social and Care Services

            Margaret Wilkinson - Housing and Community Safety

            Gwyn John - Leisure and Tourism

            Chris Williams - Planning and Transportation

            Chris Franks - Legal and Public Protection

            Vacant - Human Resources.

 

 

C2798                        MINUTES -

 

RESOLVED - T H A T the minutes of the meeting held on 29^th November, 2006 be noted.

 

 

C2799                        DECLARATIONS OF INTEREST -

 

No declarations of interest were received.

 

 

C2800                        REPORT OF HOUSING SUB-COMMITTEE - 26^TH OCTOBER, 2006 (REFERENCE FROM SCRUTINY COMMITTEE (COMMUNITY WELLBEING AND SAFETY) - 27^TH NOVEMBER, 2006) -

 

The Scrutiny Committee (Community Wellbeing and Safety) had received a report from the Housing Sub-Committee on 26^th October, 2006 and after due consideration made the following recommendations to Cabinet:

 

RECOMMENDED - T H A T the recommendations contained in the report be endorsed and the following be referred to Cabinet:

 

(d)       Vale of Glamorgan Private Sector House Conditions Survey -

 

(1)       T H A T Cabinet be requested to support a bid for capital funding to be submitted in the sum of £80,000 for the 2007 - 2008 financial year to fund a full Vale of Glamorgan Private Sector House Conditions Survey in 2007.

 

(2)       T H A T notwithstanding the above recommendation, officers investigate the possibility of joint working with other local authorities regarding the production of the Private Sector House Condition Survey.

 

(e)       Section 180 Housing Act 1996 Voluntary Sector Funding Proposals -

 

(1)       T H A T Cabinet be requested to agree the following Section 180 funding allocations

 

            Home Access Trust - Accommodation Funding and Bond Board Services.  Money to be used to part fund salary of the Bond Officer - £5,000.

            Llamau Housing - JIGSO - Advice and assistance to single people aged 16 plus who are homeless/threatened with homelessness to include bond services, landlord/tenant support and generalist housing advice - £12,000.

            Vale Furniture Grant Project - to provide grants to homeless people who cannot fund the purchase of furniture - £6,000.

 

(2)       T H A T the Director of Community Services in consultation with the Cabinet Member for Housing and Community Safety be authorised to reallocate the balance of £17,000 to fund the Rough Sleeper Count and any balance of the fund carried forward to 2007/08 unless a suitable project could be identified in the interim.

 

(k)        Chartered Institute of Housing Conference and Exhibition 19^th - 21^st June, 2007 -

 

T H A T Cabinet be recommended to consider nominating a member of the Housing Sub-Committee to attend the Institute of Housing Conference and Exhibition to be held on 19^th - 21^st June, 2007."

 

Cabinet, having considered the above

 

RESOLVED -

 

(1)       T H A T the contents of the report be noted.

 

(2)       T H A T all references to bids be referred to the Budget Working Group.

 

(3)       T H A T approval be granted for the Housing Sub-Committee to nominate a member of the Sub-Committee to attend the Institute of Housing Conference and Exhibition along with the Cabinet Member for Housing and Community Safety to be held between 19^th and 21^st June, 2007.

 

 

C2801                        CARDIFF BAY ADVISORY COMMITTEE - 15^TH NOVEMBER, 2006 -

 

RESOLVED - T H A T the following report be noted:

 

Present:

 

Mr. J.P. Barry	Royal Yacht Association and Cardiff Yacht Club
Mr. T. Davies	Royal Yacht Association and Cardiff Bay Yacht Club
Mr. J. Harrison	Environment Agency
Councillor N. Howells	Cardiff County Council
Councillor H. Jarvie	Vale of Glamorgan Council
Mr. S. Jones	Penarth Quay Marina

 

Also present:

 

Mr. S. Howell	Cardiff Harbour Authority
Mrs. K. Bowen	Vale of Glamorgan Council.

 

 

1.         Appointment of Chairman -

 

In the absence of Councillor N.J. Gibbs (Chairman), and Mrs. C. Dimond, Vice-Chairman, Mr. J. Harrison (Environment Agency) was appointed Chairman for the duration of the meeting.

 

 

2.         Apologies for absence -

 

These were received from Councillor N.J. Gibbs (Chairman); Mrs. C. Dimond (Vice-Chairman); Captain T. Auld and Mr. A. Parker.

 

 

3.         Minutes -

 

RESOLVED - T H A T the minutes of the meeting held on 13^th September, 2006 be approved as an accurate record, subject to it being noted that under minute no. 7. resolution (a) - recommendation R9 be deleted as this was not a matter for the Cardiff Bay Advisory Committee.

 

 

4.         Matters arising -

 

Minute No. 6. Penarth Headland Link - Resolution (2)

 

Members of the Committee had been advised of the Vale of Glamorgan Council's Cabinet decision in respect of the matter in a letter to all members on 10th October, 2006.

 

Minute No. 7. - Resolution (2)

 

Members of the Cardiff Bay Advisory Committee had been informed of the decision of the Executive Committee of Cardiff via a letter to all Members on 10^th October, 2006.

 

 

5.         Cardiff Harbour Authority -

 

A progress report was received from Mr. Simon Howell in respect of the following:

 

Barrage

 

Repairs to the Barrage embankment had been completed week ending 10^th November, 2006.  The Crest Walkway Link had also been completed and a wind turbine established which it was reported was, the first in the Cardiff Bay area to be erected.  The draft bye-laws that had previously been circulated for consultation were being amended to take into account the Welsh Assembly Government's comments with the final draft to be forwarded to WAG for approval of the amendments and then a further consultation process to take place with the appropriate consultees.  It was envisaged that the consultation would take place prior to Christmas and any comments would be presented to WAG for final approval with the intention that the bye-laws came into force by the summer of 2007.

 

Environment

 

There had been no water quality issues since the last meeting of the Advisory Committee, oxygen levels in the Bay had remained well above the statutory minimum level and no algae blooms had been experienced.  However, following the recent weather conditions, large volumes of debris had been collected over the past two months from within the Bay. The booms that collected the debris had also been improved during the year making the collection task more efficient.

 

General

 

It was noted that the contract to replace the surfacing of the Roald Dhal Plasse would be completed within the next two weeks.  In respect of the proposed Olympic Standard Canoe Slalom Centre planned to be constructed on the International Sports Village, tenders were due to be returned in January 2007 with a start date on site for May 2007.  A Walk of Fame project had been launched week commencing 6^th November, 2006 that would consist of slabs of Welsh slate engraved with the names and hand prints of those selected by the public to receive the honour.  An Academy would be established to select the long list of 100 persons that the public would vote on to determine who the first 30 persons would be. 

 

Negotiations with the Welsh Assembly Government on the revisions to the Cardiff Harbour Authority Agreement had been progressed with the intention that the consultation negotiations would be completed by 28^th February, 2007.  Both parties were content for the Harbour Authority to remain with the Council indefinitely with a three year rolling Business Plan providing the ongoing detailed plans.

 

The Cardiff Bay Advisory Committee were requested to consider any issues that any member thought should be included in the plan and these could be submitted to Mr Howell at the Cardiff Harbour Authority. 

 

At the last meeting of the Advisory Committee the Wave Height monitoring situation had been discussed and Mr. Howell advised that both Yacht Clubs had been engaged in separate meetings with the Cardiff Harbour Authority on the matter.

 

RESOLVED - T H A T the progress report be noted.

 

 

6.         Environment Agency Issues -

 

An update report was received from Mr. John Harrison in respect of the following:

 

Fish Pass

 

The Environment Agency was considering reviewing the existing fishery migration funding arrangements with CHA to promote a more sustainable and natural regeneration within the rivers Taff and Ely.  It was the Environment Agency's aim to work with the Cardiff Harbour Authority to establish a more sustainable solution than to only re-stock the Bay with migratory fish.  It was further highlighted that the River Taff had more physical obstructions than any  other river in Wales.  It was suggested that a Fisheries Technical Officer from the Environment Agency be invited to a future meeting of the Committee to advise on technical matters once the revised measures had been agreed with the CHA.  The development of a natural solution would also demonstrate partnership working with the Local Authorities along the length of the Taff / Ely, Cardiff Harbour Authority and the Environment Agency. 

 

Illegal Fishing

 

It was reported that two people had been arrested for illegal fishing of 4 female salmon who were about to spawn.  If they had been allowed to spawn then it is estimated that over 20,000 eggs would have been released which in turn would have produced 600-800 fish capable of migrating.

 

Zebra Mussels

 

In view of the increasing number of Zebra Mussels affecting the Bay area, it was suggested that increased efforts be made by all agencies to consider how best to respond to the issue and that all should be extremely vigilant.  A number of other authorities had been experiencing problems of this nature, in particular, the Thames Valley and all agencies were continually striving to establish appropriate measures of dealing with the matter.

 

Mr Harrison also reported that the Environment Agency was considering their enforcement position following a recent major pollution incident in the Taff Fechan area where 23,000 fish had been killed.

 

RESOLVED - T H A T the report be noted and Mr. Harrison be thanked for the information provided.

 

 

7.         Penarth Quay - Request for Display of Times-

 

A member of the public who had recently visited the Penarth area had e-mailed the Clerk in respect of parking arrangements at Penarth Quay.  The e-mail stated that the problem that had been encountered was that the payment for parking had to be made before leaving the car, i.e. via Pay and Display the penalty for exceeding the paid amount was £40.  The member of the public was reluctant to pay in this manner as there was no information available on the departure and return times of the Water Bus Taxi for the duration of the trip to Cardiff Bay.

 

Mr. Simon Howell reported by advising the Committee that the capital costs for providing the Pay and Display system, whereby parking was paid as one leaves the area, would be a capital funding cost which for which no funding was available, plus the fact that a person would have to be on hand if anyone lost their ticket or other issues materialised.  He therefore advised that it was his intention to arrange for a display sign to be placed on the board by the ticket machine advising car owners "intending to take boat trips from the Barrage Quay to check return times prior to obtaining a car parking ticket.  Telephone numbers of operators of water bus taxis and cruises would also be displayed.

 

Members of the Committee accepted Mr. Howell's proposal in respect of the matter and

 

RESOLVED - T H A T the Clerk write to the member of the public advising of the intentions of the Cardiff Harbour Authority to deal with the matter.

 

 

8.         Cardiff Bay Advisory Committee and Terms of Reference -

 

At the last meeting of the Advisory Committee, a report had been received from the Economic Scrutiny Committee of Cardiff County Council into the future of the Cardiff Harbour Authority.  Cardiff County Council's Executive had on 14^th September, 2006, subsequently agreed the recommendations of the Scrutiny Committee of which two of the recommendations in the report referred to the Cardiff Bay Advisory Committee being that

 

            Cardiff Harbour Authority and Cardiff Bay Advisory Committee jointly undertake a review of the membership of Cardiff Bay Advisory Committee in order that they can more appropriately represent the stakeholders of the Bay and provide a useful forum for communication and consultation;

            Cardiff Harbour Authority and Cardiff Bay Advisory Committee jointly consider the scope for the Cardiff Bay Advisory Committee to play a wider role in relation to partnership working and consultation.

 

In order to commence the above process, it was proposed that discussions take place between the Clerk of the Advisory Committee and Mr. S. Howell, Cardiff Harbour Authority with a view to

 

            re-visiting the rationale behind the existing membership and terms of reference of the Advisory Committee;

            consider / confirm whether all current individuals / organisations remain relevant to the Advisory Committee;

            consider whether there are any other relevant organisations / individuals who could be considered for inclusion on the Advisory Committee;

            consider whether general "expressions of interest" should be invited in order to ascertain whether there was any interest in joining the Advisory Committee which might not have been addressed as part of the exercise outlined above and careful consideration would need to be given to how general expressions of interest would be dealt with.

 

RESOLVED - T H A T the Clerk to the Advisory Committee report back to a future meeting of the Committee with proposals on the membership and terms of reference of the Cardiff Bay Advisory Committee in respect of the recommendations made by the  Scrutiny Committee of Cardiff County Council as outlined above.

 

 

9.         Any other business -

 

Boatyard facilities in Cardiff Bay

 

Mr. S. Jones, Marina Manager of Penarth Quays Marina, highlighted the following. 

 

Within Cardiff Bay there were four boatyards which were located at Penarth Quays Marina, Cambrian Marine, Cardiff Bay Yacht Club and Cardiff Yacht Club.  The club facilities served club members and were not available to the general public.  The Marina Yard was open to all Bay users but due to shore-side development of the marina area, the boatyard was small and could only accommodate some 15 vessels at a maximum that required to be worked on at any time.  The Cambrian Marine Yard was larger in size at 1.25 acres but there was uncertainty over the future of the yard as it may be lost to redevelopment in the near future.  The current boat numbers within Cardiff Bay was approximately 1,100 and previous predictions had showed the future capacity of the Bay was likely to be in the order of 2,000.

 

Mr. Jones reported that at present, the boatyards within the Bay were barely able to meet the demands from the current boat population and as such, a number of vessels (particularly the larger ones), had been having work undertaken at Portishead Head Marina where there was more space.  He wished the Committee to be aware of the situation and that the lack of facilities would be more than likely limit future growth of the boating population and without space in his opinion, the development of marine related industry within the Bay would be prevented.  It was noted that the Cardiff Harbour Authority had started to consider alternative sites for new facilities but that the availability of suitable sites was limited.  Simon Howell referred to the fact that in his opinion, the matter would have to be dealt with in the three year Business Plan of the Cardiff Harbour Authority in any event, and it was

 

RESOLVED - T H A T consideration of the matter be identified for the three year Business Plan and Cardiff Bay Advisory Committee note the concerns for future discussion.

 

 

C2802                        CORPORATE PARENTING PANEL - 9^TH OCTOBER, 2006 -

 

RESOLVED - T H A T the following report be noted:

 

Present:        Councillor Tony Hampton

                        Tony Young, Head of Children & Family Services

                        Councillor Gordon Kemp (Chair)

                        Councillor Margaret Alexander

                        Councillor Janice Birch

                        Sheila Kelly, Head of Inclusion & Access

                        Rhiannon Jones, Admin

 

Guest Speakers:     Irene Banfield, Operational Manager Partnership & Service Development

                                    Mair Williams. NCH

Joe Frearson, Operational Manager, Fostering, Adoption, Residential & Leaving Care

 

Apologies:    Amanda Green, Children's Complaints Officer

 

 

Councillor Kemp was welcomed to his first meeting as Chair of the group.

 

1.         Minutes and Matters Arising from 02 05 06

 

1.1       Accuracy:  The minutes were approved as a true record.

 

1.2       Matters Arising: There are no matters arising

 

2.         Report Back from Cabinet (Cabinet Members to update Panel)

 

            Western Vale Integrated Children's Centre (WVICC)– The WVICC are looking for 1 further member to serve on the Management Board.  Irene Banfield will clarify who is dealing with this issue.  Councillor Hampton informed the group that he has contacted Llantwit Major, Cowbridge, St Athan and Rhoose to see if anyone is interested.

 

Action

Mark Petherick to follow-up this issue

 

2.2       Lead Director and Member for the Local Safeguarding Children Board – noted that the Lead Member is Councillor Gordon Kemp and the Lead Director is Bryan Jeffreys (Director of Learning & Development).  Noted that there are still issues to be "ironed out".  Tony Young informed the group that a meeting is being held on 10.10.06 with James Cawley/Tony Young/Bryan Jeffreys to address the issues regarding how safeguarding is appropriately managed and the need to be clear regarding communication.

 

2.3       Residential Unit – A residential unit (Wentworth House) has been set up in Penarth with Castle Care.  The aim of the unit is to bring children who are placed in external placements back to the Vale.  The unit provides a good standard of accommodation, it is working well and they are very committed.  There are a total of 4 placements at the unit and there are currently 3 young people residing at the unit.  The placements are short to medium term to enable to assist young people in preparing for independence.

 

2.3.1   A meeting was held with the provider and Sheila Kelly on 09 10 06 regarding education provision within the establishment at no extra cost.  The purpose is to enable children who are excluded and accommodated to have a form of education with the aim of returning to mainstream school. 

 

2.3.2   Savings– Tony Young informed the group that by the end of this financial year the Vale should have a net saving on the total cost.  Noted that it will be significantly lower than the current average market rate.

 

            Serious Case Review – Cabinet report was referred to Scrutiny on 02 10 06.  The report has been considered by the Vale of Glamorgan ACPC who has produced, developed and implemented an Action Plan in order to address the 12 recommendations and sub recommendations.

 

            Budget – noted that a report went to Cabinet on 20 09 06.

 

            Children First – A report went to Cabinet on 06 09 06.  Noted that this report was not called in to Scrutiny.

 

3.         Issues from Scrutiny Committees (Scrutiny Members to update Panel)

 

3.1       Councillor Birch informed the group that Scrutiny is gathering evidence from the Voluntary Bodies and the Health Service and their response regarding the budget action plan which will be going to Scrutiny on 23 10 06.

 

3.2       Councillor Alexander informed the group of James Cawley's critical comments regarding Scrutiny's attitude in terms of the overspend in Children's Services and that Scrutiny should be more challenging.  Councillor Alexander felt that Scrutiny had been exhaustive in its Scrutiny of out of county placements.  When asked to comment, Tony Young added that he was not aware of this advice from the Director.

 

4.         NCH vale of Glamorgan Short Breaks Ty Robin Goch – Inspection Report – Irene Banfield & Mair Williams

 

4.1       The Inspection report was previously circulated. 

 

4.2       Brief Background – A number of years service was provided by South Glamorgan and then subsequently by the Vale of Glamorgan for residential short breaks at Barry Hostel.  The CSIW had introduced regulations for standards for care homes.  Barry Hostel was assessed against these regulations and none of the standards were fully met.  A decision was made to look for another provider and to develop a new build.

 

4.3       The Vale of Glamorgan tendered for a new provider and a new building.  NCH became the new provider and the services were transferred in June 2004.  Noted that Mair Williams is the Project Manager.

 

4.4       The build was completed last summer and was opened n October 2005.

 

4.5       Latest Inspection Report

 

4.5.1   The service is now in Ty Robin Goch and is inspected twice yearly by the CSIW (1 announced and 1 unannounced visit).  The CSIW have very rigorous standards and they go through every point of the minimum standards.  The main function of the service is to maintain children and young people at home with their families.  Ty Robin Goch currently cares for 33 young people who are mostly from Barry. Mair presented the report

 

4.6       Panel discussion and Questions

 

4.6.1   Councillor Alexander queried whether the service will be setting up a pre-school at Robins Lane.  Mair Williams replied that the building is designed for this function and has a playroom.  Noted that this was included in the original brief but had to be put on hold due to the budget issue.  The service is currently full and 33 children is the capacity at the current time.  Irene Banfield added that there had been 14 children at Barry Hostel and it had been envisaged that 25 children would be using Ty Robin Goch.

 

4.6.2   In the past there were a lot of emergency placements and Panel queried whether this was still the case?  Mair Williams informed the group that this is not the case any more and they receive much more planned stays.

 

4.6.3   Councillor Kemp referred to Section 8 of the report and the visit made by the Occupational Therapist and the issues regarding not having an up to date Fire Risk Assessment (FRA).  Mair Williams informed the group that the FRA was in place at the time of the inspection, as they would not have been allowed to open the establishment.  The Fire Service has completed a complex FRA and the CSIW have been informed.  Noted that the building now has a professionally designed sensory room which was not there at the time of the inspection.

 

4.6.4   Noted that "topical ointment" is a very robust and vigorous medical procedure which is signed off by the GP.

 

4.6.5   Councillor Birch felt that the standards have improved.  Mair Williams welcomed Members to visit the building.

 

4.6.6   Irene Banfield informed the group that the Vale of Glamorgan have been asked to make a presentation to the All Wales group on 10.10.06 as a model of good practice.

 

4.6.7   Councillor Hampton had received an e-mail from Lorna Cross, Estates regarding Peterswell Road being a residential facility.  This could be for Adult Services or an independent provider as Tony Young was not aware of this request. 

 

5.         Children's Complaints Officer & Handbook for Looked After Children – Amanda Green

 

5.1       Noted that Amanda Green has sent her apologies as she is attending a review for children.

 

            ACTION

Any reports to be circulated with the minutes

 

5.3       Spurgeons – Councillor Alexander understood that Spurgeons were inundated with cases at the time when they "folded".  Tony Young felt that Amanda Green was better placed to answer this question in terms of numbers and usage. 

 

            Tony Young informed the group that the contract with Spurgeons was due to expire.  The Vale was aware that the Commissioner issued guidance on complaints and advocacy and it was felt that this was an opportunity to discuss with Health and Sheila Kelly regarding a broader service.  There was also the issue of sustainability of the budget and the Vale was unable to commit to a 3-year contract without a clear outcome of the current budget discussions.  Spurgeons therefore withdrew and the remaining budget is being used to spot purchase advocacy arrangements with either Tros Gynnal or Barnardos. 

 

5.3.2   Panel queried what will happen to children with advocacy issues.  Tony Young informed the group that the need for advocacy arises from the Social Worker or the child will make an appointment to see Amanda Green.  If a child requests an advocacy service via a Social Worker, the SW will see their manager and if appropriate will make arrangements to purchase it. 

 

5.3.3   There is a regulation in the Children Act for Local Authorities to provide an independent visitor service for children Looked After or subject to a Care Order – this is still in place and Spurgeons are providing this service at their base in Cardiff.

 

6.         Reports of the Children's Commissioner

 

            Sheila Kelly reported that a response had been made to the Children's Commissioner's recommendations and that this had been reviewed. There was currently no request from the Commissioner for any update.

 

7.         Report on Three Special Needs Schools in the Vale of Glamorgan – Sheila Kelly

 

7.1       Sheila Kelly made a presentation to the Cabinet Advisory Group regarding the 3 special needs schools.  There will be a meeting with head teachers on 18 10 06 and depending on their views it will be taken to Head Teachers for consultation.

 

            Noted that in 1996 there were 5 special needs schools but now there are 3:

 

7.2.1   Ashgrove – looking at developing respite provision at Ashgrove which will enable to keep families together and avoid expensive out of county placements

 

7.2.2   Maes-y-Dyfan – there are currently 100 pupils at Maes-y-Dyfan

 

7.2.3   Erw'r Delyn – there has been a decrease – now has 50 pupils.

 

7.3       Noted there is a growth in number of children with autism.  There was a lengthy discussion regarding autism and the detection of autism.

 

7.4       Education currently support 30-40 young people in mainstream schools.

 

8.         Report of the VOG Fostering Inspection by the CSIW – Joe Frearson

 

            Joe Frearson made a presentation (see attached) regarding the overview of the latest inspection.  Noted it was a joint inspection between the CSIW and the Joint Review.  There are 33 standards that need to be met and Fostering are inspected by the CSIW annually.

 

            .1   It was noted that the Vale loses approximately 10 carers per year. 

 

8.3       Panel Discussion and Questions

 

            Do files include PEPs?– Joe Frearson informed Panel that this is a separate document and should be completed via the fieldwork team 20 days from the placement.

 

            Health Passport– Noted it would contain a full medical history but would not have detailed notes i.e. general information such as jabs, allergies etc.  Sensitive information will not be divulged.  Councillor Birch queried information regarding HIV.  Tony Young informed Panel that there is a clear protocol in Health to manage blood borne virus issues and this would be governed by Health's protocol and tight arrangements.

 

            Carers Files – Noted that Social Workers are encouraged to use SWIFT.  Some of the front sheets are out of date and Panel acknowledged the delay could be a couple of weeks.

 

            Education – Noted that Children First have moved to Haydock House and therefore communication should improve.

 

            Health and Safety– Noted that 1 carer out of 84 did not have a health and safety check.

 

            Recruitment Campaign- Panel felt that the recruitment scheme is good and noted that the Vale is recruiting better than other Local Authorities and are attracting people back.  The Vale has 27 initial visits to make as result from the last campaign. 

 

            Case File Recording – The Vale is aware of this issue and recently launched a Case File Management system.

 

8.3.8   Noted that the Vale is meeting 31 out of the 33 standards.  Panel acknowledged it was a very good report and the fostering service is well managed and felt that congratulations should be passed to Scott Ruddock, Team Manager for Fostering.

 

9.         Issue from Head of Service

 

9.1       Green Paper - Noted that children aged 16+ have right to remain in foster care and children over 18 until they are 21.  This will have a cost implication.

 

9.2       Press Release MAPPA Arrangements

 

9.2.1   Document was circulated for information.  There is a quarterly reporting arrangement in the Vale for the protection of the public from dangerous offenders.  The regional arrangement has produced an annual report which will accompany the press release on 23.10.06.

 

9.2.2   ACTION

Tony Young to provide copies of the report to Corporate Parenting Panel once received and to provide an update on the current position in the Vale.

 

9.2.3   Councillor Hampton queried funding.  Tony Young informed the group that when the report is published the Vale will have an opportunity at the consultation round (currently in early stages).

 

10.       Future Reporting System – Mark Petherick

 

            Mark Petherick circulated a format of a proposed new reporting system and asked whether Corporate Parenting Panel would like to adopt it.  It would formalise Corporate Parenting Panel.  Noted that the minutes are currently sent to Cabinet.  Councillor Hampton had a concern regarding confidential information in Amanda Green's reports regarding complaints being shared with Cabinet.  Mark Petherick reassured Panel that confidential information is not reported to Cabinet.

 

10.2    ACTION

            Item to be deferred to next meeting for fuller discussion

 

            Terms of Reference to be circulated and endorsed by Cabinet

 

11.       Future Dates

 

            Agreed for meetings to be held 11am – 1pm (but do not need to finish with lunch).

 

11.2    Frequency – meetings are to be quarterly therefore the next meeting needs to be arranged for December.

 

11.3    ACTION

Mark Petherick to ask Members for their availability during December – Councillor Hampton is not available on Wednesdays

 

12.       Future Agenda Items

 

Local Safeguarding Boards – Tony Young

Joint Commissioning – Tony Young

Update Report on the developing partnership with Housing – Tony Young

 

 

C2803                        CABINET ADVISORY COMMITTEE - VISIBLE SERVICES - 23^RD NOVEMBER, 2006 -

 

RESOLVED - T H A T the following report be noted and officers submit reports, as detailed, to future meetings of the Cabinet:

 

Present:       

Cllr. G.A. Cox (Chairman)

Cllr. A.M. Ernest (Building Maintenance)

Keri Hutchings (Cabinet Support Officer)

Miles Punter (Head of Visible Services)

Clifford Parish (O.M. Waste Management & Cleansing)

 

 

Apologies for Absence:

                        Cllr. H.J.W James, Cllr. T.H. Jarvie, and Nicola Williams

 

(a)                   MINUTES-

 

Recommended – That the minutes of the meeting held on 27^th April 2006 be approved.

 

(b)                   DECLARATIONS OF INTEREST-

 

None were declared.

 

(c)                   Potential Residual Waste Treatment Technologies:

 

The committee were presented with a report of the latest guidance on appropriate treatment technologies for residual waste following the Welsh Local Government Association's (WLGA) member briefing session on new technologies (May 2006).

 

The report considers the most current guidance on new treatment technologies for residual waste that will be required for the council to meet that statutory Biological Municipal Waste (BMW) landfill diversion targets. The report is attached at appendix A.

 

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         THAT a report be prepared for Cabinet detailing progress on the future waste disposal options for the Vale of Glamorgan.

 

Reason for Recommendation/s

 

1.         To ensure that the Council considers new waste disposal technologies for the treatment/disposal of residual waste.

 

 

(d)                   Review of Waste Management & Cleansing's Public Toilet Provision – Possible New Public Convenience at Penarth Headland Link / Cardiff Bay Barrage;

 

A report was presented to the committee on the proposed course of action to be taken regarding a potential public convenience (PC) on the Cardiff Bay Barrage due to an expected increase in tourism. At an earlier meeting of the committee (274/06) it was requested that additional PC provision was to be considered at the Barrage. A meeting was held on the 4/7/06 with the Cardiff Harbour Authority to ascertain their interest in the proposal of additional PC provision. The report is attached at appendix B.

 

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         THAT until issues relating to the Penarth Headland Link are resolved no action is taken at this time in respect to the possible provision of a new PC at the Barrage.

 

 

Reason for Recommendation/s

 

1.         THAT without the Headland Link the existing service provision is considered adequate.

 

 

(e)                   Waste Management Services Peer Review:

 

The committee received a report to inform them of the actions that are to be taken to address the areas for improvement identified within the Peer Review report. The report is attached at appendix C.

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         THAT Cabinet Advisory Committee endorses the proposed Action Plan to address the areas for Improvement identified within the Peer Review.

 

Following extensive discussion of the report, the Committee recommend the following additions:

 

2.         That Cabinet notes the success of the Peer Review for the Council at both Officer and Councillor level.

 

3.         That Regional Co-operation regarding Waste Technologies becomes a standing item on the agenda for the Cabinet Advisory Committee for Visible Services

 

4.         That Composting waste is considered at a future meeting.

 

Reason for Recommendation/s

 

1.         To ensure that the actions for improvement are incorporated into the Council's waste management policies and practices.

 

2.         To recognise the work by both Officers and Councillors.

 

3.         To enable the committee to progress matters.

 

4.         To enable the committee to progress matters.

 

 

EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

(f)                    Roundabout Sponsorship and Maintenance:

 

The committee received a report regarding roundabout sponsorship and maintenance and the relevant issues surrounding them. A contract had been completed with Immediate Solutions for the sponsorship of roundabouts and entry to the Vale signs. Presently, there are a number of companies who had entered into a contract to sponsor potential sites. The contract stipulates that improvements would be carried out to each site utilising the funds received. However, the ability to carry out improvements was largely dependant upon the take up of the sponsors.

The Sponsorship of entry signs to the Vale was ongoing and approval from the Welsh Assembly Government had been obtained. A request had been made for Vale entry signs on the M4 to be progressed, which had also been approved by the Assembly. A request has been made for alternative sources of sponsorship be considered for street lighting columns and benches. It was proposed that this is progressed at a later date when all of the available roundabout and entry sites have been sponsored.

With regard to horticultural maintenance of the roundabouts the initial response from advertisers has been disappointing as it was expected that better funding streams for maintenance would become available. The Parks and Grounds Maintenance Division are currently evaluating their improvement and existing work programme to implement possible improved maintenance in the future.

 

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

(1)       That Cabinet Advisory Committee for Visible Services endorse the content of this report.

 

(2)       This report is referred to Cabinet for approval.

 

 

Reason for Recommendation/s

 

(1)       In order to address the issues.

 

(2)       In order to address the request from Cabinet for reports on the further sponsorship of infrastructure and M4 signs.

 

 

ITEMS WHICH THE CHAIRMAN HAD DECIDED WAS URGENT –

 

RESOLVED - T H A T the following item which the Chairman had decided was urgent for the reason given, be considered.

 

(g)                   Kerbside Green Waste Collection – Purchase of Reusable Bags.

 

Urgent by reason of the need to place an order for a product to permit delivery prior to April 1^st 2007

 

The Cabinet Advisory Committee for Visible Services received a report from the Waste Development Manager of the intention to purchase reusable green waste bags in readiness for improvements in the kerbside green waste service planned for 2007. The report is attached at appendix D.

 

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         To order 40,000 reusable green waste bags.

 

2.         The provision of a further report to the Executive detailing the arrangements for the introduction of a fortnightly kerbside collection system from April 1^st 2007.

 

 

Reason for Recommendation/s

 

(1)       TO permit the use of the sustainable waste grant for the purchase of reusable bags.

 

(2)       TO allow Cabinet to consider all details associated with the introduction of a fortnightly green waste collection service for 2007.

 

 

(h)                   Forward Work Programme

 

Urgent by reason of the need to progress matter prior to the next Advisory Committee meeting.

 

 

(hi)                  Victoria Park

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         That an update report on Victoria Park is brought before the committee at the next meeting

 

Reason for Recommendation/s

 

1.         To inform the committee.

 

 

(hii)                 Flower Beds in Penarth

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         That Penarth Town Council be contacted with the view to improve flower beds in and around Penarth.

 

Reason for Recommendation/s

 

1.         To improve the Area.

 

 

(hiii)                Green Cone

 

The committee extensively discussed the issues relating to 'Green Cone' which is a natural system that reduces food waste to its natural components of water, carbon dioxide and a small residue. This solar heated unit takes all cooked and uncooked food waste, which decomposes under sunny conditions.

 

Recommended – That Cabinet be requested to consider the following recommendation:

 

1.         That this system is inconsistent with the composting policy for the Vale of Glamorgan at the present time, and as such will not be pursued at the current time.

 

Reason for Recommendation/s

 

1.         To inform Cabinet.

 

 

C2804                        CABINET ADVISORY COMMITTEE - BUILDING MAINTENANCE - 28^TH NOVEMBER, 2006 -

 

RESOLVED - T H A T the following report be noted and officers submit reports, as detailed, to future meetings of the Cabinet:

 

Present:        Cllr. A.M Ernest (Chairman)

                        Cllr. J.W. Thomas (Housing & Community Safety)

                        Cllr G.A. Cox (Visible Services)

Steven Morris (Head of Building & Vehicle Services)

John Gleeson (OM Building and Vehicle Services)

Adam Edwards (Education and Public Building Manager)

Simon Bowden (Building Cleaning and Security Manager)

Mark Petherick (Cabinet Officer)

Sarah Hicks (Cabinet Assistant) 

 

Apologies for Absence:

Cllr H.J.W. James

 

 

(a)                   MINUTES-

 

That the minutes of the meeting held on the 2^nd October, 2006 be approved.

 

(b)                   DECLARATIONSOF INTEREST –

 

None were declared.

 

7                    Cabinet Advisory Committee Update Report

 

The Cabinet Advisory Committee for Building Maintenance received a report from the Head of Building and Vehicle Services to update members on the progress relating to recommendations contained within previous reports. The report is attached at appendix 1.

 

Recommendation – that Cabinet be requested to consider the following proposal(s):

 

(1)       That Cabinet note the performance results arising from the review period for the Empty Property Management and Control Procedure.

 

(2)       That Cabinet note and affirm the performance management systems adopted the Cleaning Service.

 

(3)       That Cabinet note the position in respect of the review of security arrangements for offices and depots and that this matter will no longer be reported to the Cabinet Advisory Committee for Building Maintenance.

 

(4)       That Cabinet note the current position on progress relating to the TRIBAL action plan for Building Services and that regular progress reports be submitted to the Cabinet Advisory Committee for Building Maintenance.

 

Reasons for Recommendations

 

(1)       To advise Cabinet on the outturn performance indicators relating to empty property management.

 

(2)       To apprise Cabinet of the performance management systems adopted by Cleaning Services.

 

(3)       To update Cabinet on security arrangements for offices and depots and respond to the transfer of the client role to Property Services.

 

(4)       To apprise Cabinet on progress in respect of actions within the TRIBAL action plan for Building Services and facilitate regular future progress updates.

 

 

ITEMS WHICH THE CHAIRMAN HAD DECIDED WERE URGENT-

 

RESOLVED – That the following item which the Chairman had decide was urgent for the reason given, be considered.

 

Urgent by reason of proposed arrangements as a result of Cabinet Minute No 2746

 

(d)       Building Services Participation in the Council's Capital Building Programme:

 

The committee received a report to propose an agreed mechanism for the involvement of Building Maintenance in the Council's Capital Building Programme as a result of Cabinet Minute No 2746 which waives the £100k threshold for the issuing of work to Building Services. The report is attached at appendix 2.

 

Recommendation – that Cabinet be requested to consider the following proposal(s):

 

(1)       That Cabinet endorse the proposed framework for Building Services involvement in the Council's Capital Building Programme.

 

(2)       That future reports on the market testing of the service be provided to the Cabinet Sub-Committee for Building Maintenance.

 

Following extensive discussion of the report, the Committee recommend the following addition:

 

(3)       That paragraph 6 of the report is amended as follows:

 

Schemes up to £50,000 may be offered to Building Services, where it is deemed to be value for money, and the core work content will be undertaken by direct resources.  If it is the intention to partly or fully sub-let the required works, this will be subject to the approval of the Property Section.

 

Reasons for Proposals

 

(1)       To seek Cabinet approval for the proposed framework.

 

(2)&(3) To keep Cabinet appraised of the market testing performance of Building Services.

           

Urgent by reason of this initiative issue requires to be progressed to achieve proposed implementation date.

 

(e)       Partnering within the Building Maintenance DSO

 

The committee received a report to seek Cabinet endorsement to explore and develop suitable partnering options in respect of the repair and maintenance service for void properties.

The report is attached at appendix 3.

 

Recommended – That Cabinet be requested to consider the following proposals

 

(1)       To endorse the aims of Building Maintenance in exploring and developing suitable partnering options in respect of void repair works.

 

(2)                   To agree that further investigation into the viability of partnering opportunities within other service areas of the division be undertaken.

 

(3)       To support the adoption of the principles and methodology of PRINCE 2 (Projects IN Controlled Environments) for all project management aspects of the partnering process.

 

Reasons for Proposals

 

(1)       To demonstrate a proactive approach in addressing critical areas of the consultant's action plan, particularly in terms of satisfying 'value' concerns and turn around times.

 

(2)       To maximise the benefits that can be realised from strategic alliancing and to invest these savings into other areas of the business, e.g. planned/cyclical works.

 

(3)       To recognise PRINCE 2 as the standard method for project management and provide a flexible and adaptable approach for the recommended projects.

 

Urgent by reason of the need to supply the Cabinet Advisory Committee for Building Maintenance with information prior to the next meeting.

 

 

(f)         Presentation – Building Cleaning (Performance Related Pilot Scheme – Rhws Primary School)

 

The Committee received a presentation regarding 'Building Cleaning – performance related pilot scheme. The presentation is attached at appendix 4.

 

Recommended – That Cabinet be requested to consider the following proposals

 

10   That the content held within the presentation is noted.

 

(2)       That a further cluster of schools be added to the project to be implemented during the next financial year.

 

Reasons for Proposals

 

(1)       To keep members informed.

 

(2)       To continue the success of the work already undertaken.

 

 

C2805                        WALES CHARTER FOR MEMBER SUPPORT AND DEVELOPMENT (CX) (SCRUTINY - CORPORATE RESOURCES) -

 

The report outlined the current position regarding the Council's submission for Wales Charter for Member Support and Development status and sought approval of the revised Member Development Strategy.  In July 2003 the Welsh Local Government Association had published its first Member Development Strategy for Wales.  As part of that Strategy it had been agreed to develop a new Charter to provide a framework for provision and development of Member Development and Support Services and facilities within Councils. 

 

The Council had had a strategy in place since November 2003.  However, attached to the report was a revised Member Development Strategy for consideration by Cabinet.  The revised Strategy and Member Development Charter had been subject to consideration by the All-Wales Member Support Officer Network (on which the Council was represented) and the Welsh All-Party Task and Finish Group.  The Strategy had also taken full account of the findings and recommendations of the Review of the New Political Structures published by the Local Government and Public Services Committee on the Welsh Assembly Government in 2003. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the revised Member Development Strategy be deferred to allow full consultation with  all Council Members.

 

Reason for decision

 

To apprise Members and seek their comments.

 

 

C2806                        ONEVALE PROGRAMME (CX) (SCRUTINY - CORPORATE RESOURCES) -

 

The report provided Cabinet with progress on the OneVale Programme and it was noted that future progress reports would be provided on a quarterly basis.  Cabinet had approved the OneVale Business Case on 5^th October, 2005 and the programme had started in earnest on 1^st January, 2006.  The report highlighted that there were to date nine core streams to the OneVale Programme which were detailed as:

 

            Customer Contact

            Business Process Re-engineering (BPR)

            Information Management

            Property

            HR and Payroll

            Finance

            Procurement

            ICT

            Programme and Change Management.

 

OneVale was a large and ambitious programme and was developed in order to provide a better service to the Council's customers and as a means of preparing the Council for the challenges of the 21^st Century.  The Chief Executive also highlighted four milestones that were due to be achieved in December 2006 as follows:-

 

            The opening of "Contact OneVale" as from 4 December 2006 for all Visible Services enquiries (service requests and general enquiries). In addition, the Contact Centre was also taking general enquiry calls for Electoral Registration. From January 2007, the Contact Centre would be taking service requests, information provision and general enquiry calls for Public Housing Maintenance and Repairs and Building Control. The Contact Centre was currently located at the Business Support Centre and would re-locate in 2007.

            The establishment of an integrated transactional HR and Payroll Team called TransAct as of 4 December 2006. The purpose of TransAct was to carry out all the administrative and transactional activities from the point of application for a post right through to termination.

            The implementation of the core Human Resources (uamnHHR) system as of 6 December 2006. This would be a key component of the HR suite of applications in adopting a structured approach to managing workforce information.

            The implementation of the Council's new bi-lingual Web Site from 18 December 2006.

 

The total capital investment that had been calculated over the first five years of the programme was £14.8 million.  The net revenue cash impact for the programme was a cumulative reduction in expenditure of £17.3 million over 10 years.  The cash flow position of the programme showed a positive inflow of £2.5 million and represented a nine year pay-back period and, thereafter, annual savings of £2 million would continue.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the progress in respect of the OneVale Programme including costs be noted.

 

(2)       T H A T OneVale Council staff be thanked for their support to the OneVale Programme.

 

(3)       T H A T the following proposed programme plan for Oracle modules 2007 / 2008, as detailed in paragraph 17, of the report be approved:

           

"

Oracle Modules	Benefits
Financials	The current financials Powersolve system will need replacing by April 2008. The Oracle financials family of applications automates and streamlines all financial business processes, for enterprise-wide daily business intelligence that will allow the Council to make more informed decisions, improve operations and reduce costs. Benefits include :-   ·    Information/control of procurement. ·    Accurate management information. ·    Fully integrated financial data. ·    Flexible financial reporting capabilities.
HR Self Service	Oracle HR Self Service is a fundamental component to Oracle's "end to end" HR strategy, the benefits being :-   ·    Cut the cost out of HR transactions. ·    A single point for all day to day people management activities. ·    Enable HR specialists to focus on core strategic issues.
i-Recruitment	Oracle I-Recruitment is a full-cycle recruiting solution that fully automates the entire recruitment process, the benefits being :-               Automates entire the "end to end" recruitment cycle. ·    Provides easy to use functionality for the job seeker. ·    Integrates with other Oracle applications so    that it streamlines the entire recruitment process. ·    Improves analysis on recruitment practices.

"

(4)       T H A T the tendering for future external support as outlined in paragraph 23 of the report be authorised and delegated authority be granted to the Chief Executive in consultation with the Deputy Leader and Director of Finance, ICT and Property to accept the more economically advantageous tender(s) subject to the value of the tenders not exceeding £1.25 million.

 

(5)       T H A T the report be referred to the Scrutiny Committee (Corporate Resources) for consideration.

 

(6)       T H A T all Members of the Council be afforded the opportunity to visit "Contact OneVale" and to contact the Chief Executive's office to confirm arrangements.

 

Reasons for decisions

 

(1)       To note progress of the OneVale Programme.

 

(2)       To thank staff.

 

(3)       To agree next year's plan for Oracle implementation.

 

(4)       To procure external support to ensure the proposed 2007/08 programme was delivered.

 

(5)       To allow the Scrutiny Committee (Corporate Resources) to consider the contents.

 

(6)       To apprise Members.

 

 

C2807                        CYMORTH PLAN 2007/08 - REVIEW AND EXIT STRATEGY (DCS) (SCRUTINY - COMMUNITY WELLBEING AND SAFETY) -

 

The purpose of the report was to review the Cymorth Plan Exit Strategy and to inform the Cabinet of any potential shortfalls in funding. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T at the request of the new Cabinet Member for Social and Care Services, the item be withdrawn in order for all matters to be duly considered.

 

 

C2808                        VALE OF GLAMORGAN UNITARY DEVELOPMENT PLAN 1996 - 2011: BACKGROUND PAPER ON PLANNING OBLIGATIONS (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Cabinet was updated on the current position relating to a draft Background Paper on Planning Obligations which had previously been reported to Cabinet on 20^th April, 2005.  A copy of the report to Cabinet on 20^th April, 2005 was attached at Appendix A to the report and a copy of the draft Background Paper was attached at Appendix B.  The draft Background Paper and the report to Cabinet of 20^th April, 2005 advised of the Council's general approach to seeking and implementing Planning Obligations.  The draft Paper also advocated the levying of a charge which was equivalent to 2% of the value of the Planning Agreement to cover the Council's administrative costs in overseeing the implementation of the obligations contained within the agreement. 

Paragraph 11 of the earlier report had advised that many local planning authorities had appointed specific officers to negotiate, implement and administer Planning Obligations, resulting not only in a more consistent approach but also improved community benefits.  It was envisaged that the 2% administration charge could be used to fund such a post.  However, following further consideration it had been considered that a 2% administration charge based on the value of the agreement was not an appropriate way forward and as consequence of further research a preferred option would be to include a clause in all Planning Agreements to require the payment of a fee to cover costs incurred in negotiating, implementing and monitoring such agreements.  The report recommended that the fee be set at 20% of the value of the planning application fee and a fee of £150 recommended as the minimum amount chargeable.  Appendix C to the report provided details of the procedure note and fee schedule which detailed the suggested approach. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the following resolutions be approved subject to consultation with the Planning Committee:

 

(1)       T H A T the principle of including within all planning Agreements a provision or clause for the payment of a fee to the sum of 20% of the value of the relevant planning application fee, subject to a minimum fee of £150 upon completion of the Agreement and prior to the release of the relevant planning permission be endorsed.

 

(2)       T H A T the above fees also apply to planning Agreements, which were submitted on unilateral Agreements.

 

(3)       T H A T in the event of the application in question being a free re-submission of a previous planning permission with a related planning Agreement, the fee will be the sum of 20% of the value of the original planning application fee or the minimum fee of £150, whichever the greater.

 

(4)       T H A T works be progressed on a service level standard to deal with all aspects of Planning Agreements.

 

(5)       T H A T the percentage fee applied be reviewed on an annual basis.

 

(6)       T H A T the proposed fee structure apply to all resolutions of Planning Committee, requiring planning Agreements from 1^st January, 2007 and any unilateral Agreements submitted for consideration to the Council from 1^st January, 2007.

 

Reasons for Recommendations

 

(1)       To assist in meeting the costs of drafting and monitoring all planning Agreements relating to developers within the Vale of Glamorgan.

 

(2)       To ensure that the proposed fees also apply to unilateral Agreements which require assessment and subsequent monitoring.

 

(3)       To ensure that the proposed fee system includes clauses for re-submission.

 

(4)       To provide confidence to all parties involved in planning Agreements that work relating to Agreements will be dealt with in an efficient and expeditious manner.

 

(5)       To ensure that the appropriateness of the fees applied are kept under review.

 

(6)       To allow for the appropriate commencement of the new fee structure relating the planning Agreements.

 

 

C2809                        APPROVAL OF HIGHWAY ASSET MANAGEMENT PLAN (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The Highway Asset Management Plan was presented for approval.  The report noted that all Welsh Unitary Authorities were required to produce a Highways Asset Management Plan and the Operational Manager (Highway Maintenance) had taken the lead in the production of the HAMPs across Wales.  Copies of the full Highway Asset Management Plan were available for inspection in the Council's Group Rooms, Members Room and the Cabinet Office. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the Highway Asset Management Plan be approved.

 

Reason for decision

 

In order that the Highway Asset Management Plan can be approved.

 

 

C2810                        VALE OF GLAMORGAN COUNCIL - CARBON MANAGEMENT PLAN (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Members were advised that at a Cabinet meeting on 7^th September, 2005 (Minute No. C2046), it had been agreed that the Council would participate in the Carbon Management Plan Initiative and the report before Cabinet provided an update on progress.

 

A Carbon Management Working Group had been set up and comprised of representatives from all relevant services.  Appendix 1 to the report contained a table of meetings that had taken place during the year, together with details of meetings planned for the future.  The meeting on 8^th June, 2006 had represented a re-launch of the Carbon Management Plan. 

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the need to reduce carbon emissions by modifying Council activities be acknowledged.

 

(2)       T H A T the progress that had been made in developing the Carbon Management Plan and the need to consider the allocation of resources to achieve carbon emission reduction be noted.

 

Reasons for decisions

 

(1)       Participation in the Plan would assist the Council to reach the Policy Agreement targets.

 

(2)       The Council had been warned that all policy agreement targets had to be reached in order for the Welsh Assembly Government to release all of the £1.4 million award.

 

 

C2811                        CONSULTATION ON THE DRAFT TECHNICAL ADVICE NOTE 5 ANNEX: THE ASSESSMENT OF DEVELOPMENT PLANS IN WALES UNDER THE PROVISIONS OF THE HABITATS REGULATIONS (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report advised Cabinet of the Council's formal response to WAG in respect of the consultation draft of the Technical Advice Note 5 Annex.  A copy of the Annex had been placed in the Members Room for reference.

 

Planning Policy Wales, March 2002 had set out the land use planning policies for the Welsh Assembly Government and they were supplemented by a series of Technical Advice Notes.  Procedural advice had also been given in National Assembly for Wales/Welsh Office circulars.  The draft TAN5 Annex had been prepared to provide planning guidance on how to implement the Habitats Regulations for land use plans in Wales.  Members were advised that within the Vale of Glamorgan Council's boundary there were two European sites, namely the Severn Estuary and Dunraven Bay near Southerndown.  TAN5 Annex advised that Local Planning Authorities might have to take into account other European sites outside their administrative boundaries if it was determined that a Local Development Plan was likely to have a significant effect on them.  The Welsh Assembly Government had invited organisations and interested parties to comment on the draft Annex to TAN5 and it was therefore in the interests of the Council to make a positive contribution to the development of national planning policies.  Officers had considered the draft TAN5 Annex and minor comments had been suggested at Appendix 1 to the report which would form the basis of the Council's formal response. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T subject to the consideration of the report by the Planning Committee the comments attached to the report at Appendix 1 be submitted to the Welsh Assembly Government as the Council's formal response to the consultation on the draft TAN5 Annex.

 

Reason for decision

 

To advise Members of the consultation exercise and to enable the Council's representations to be made to the Welsh Assembly Government on the draft TAN5 by 18^th December, 2006.

 

 

C2812                        HOME TO SCHOOL TRANSPORT - SAFE ROUTES TO SCHOOL AND TENDERED SERVICES (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

The report provided Cabinet with the outcome of the independent assessor's re-evaluation of the routes identified by the Scrutiny Committee (Economy and Environment) and the subsequent decision of Cabinet on 6^th September, 2006 to re-evaluate a number of routes.  The report also advised of the need to tender for further routes for the coming academic term as detailed in the body of the report.  The routes that were requested for further assessment were as follows:

 

"4.1     Michaelston-Le-Pit to St Cyres Comprehensive School – The assessor had previously recommended re-assessing this route.  The reassessment took place on the 23^rd November and due to excessive traffic on the Pen-y-Turnpike Road the route failed to comply with the guidelines as a safe walking route to school.  The pupils travelling from Michaelston Le Pit should now be accommodated by taxi service at additional cost to the Council's School Transport budget.  In addition, the assessor considered whether the "Salmons Leap" footpath route was available to children, but concluded that given the weather and ground conditions prevalent during this time of year the route was unsuitable.

 

4.2       Eglwys Brewis to Llantwit Major Comprehensive School – The independent assessor did not believe that this route needed re-assessing given that the Council had implemented his previous suggestions to make the route safe by constructing a footway through Harding Close.  He did however, undertake a reassessment in light of Cabinet's previous resolution and declared the route safe.  No further action is therefore required in respect of this route.

 

4.3       St Donats to Llantwit Major Comprehensive School – The assessor reassessed this route and again declared the route as safe in accordance with the guidelines.  No further action is therefore required in respect of this route.

 

4.4       Llysworney to Cowbridge Comprehensive School – I also took the opportunity of requesting that the independent assessor undertake an assessment of the walking route from Llysworney to Cowbridge Comprehensive School.  Following assessment the route in question was deemed unsafe.  As a consequence the Council will need to provide free school transport bus passes on the Village Bus service to any pupils who attend Cowbridge Comprehensive School and reside in Llysworney.  There are no financial implications arising as a consequence of his finding as the Village Bus Service is already subsidised by the Council."

 

Copies of the Assessment report were awaited and would be circulated to Members on receipt.  In addition to the above the report also advised Cabinet of other recent matters that related to home to school transport which had required consideration by officers.

 

A request has been made by Sully Community Council to stop children from alighting at the official bus stop in the vicinity of Minehead Avenue, Sully, and requesting a new school bus stop between Burnham Avenue and Minehead Avenue.  It was the opinion of the Community Council that such an amendment would be safer for pupils given that they would be more likely to use the zebra crossing.  The request had been denied by officers due to concerns relating to highway safety.  The independent assessor had also raised similar concerns, and it was the Director's intention to write to the Community Council to explain the Council's position.  It was also proposed that the Director would correspond with parents to request that they instruct their children to use the crossing provided.  Cabinet were advised that once the pupils had left the vehicle, parents assumed responsibility for their children's actions.

 

It had been necessary to introduce a further route from the Western Vale to Ysgol Bro Morgannwg due to a new pupil requesting transport provision from this location.  It was therefore considered that this represented a good opportunity to split the current two convoluted routes into three less onerous services.  The

decision was also considered reasonable and appropriate given that two recent minor accidents had occurred in the lanes during the term. 

 

Further to a lack of drivers and a dispute with their Landlord, E.S.T. Bus Ltd had given notice on three services with effect from 22^nd December 2006.  It was therefore intended to re-tender the S15 service Wick to Brynteg Comprehensive School, the S23 service Sigingstone to Cowbridge Comprehensive School and the P95 service Corntown to St Brides Major C/W Primary School in time for the new academic term January 2007.

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the findings of the independent assessor in respect of the following routes to school be endorsed:

 

(i)         Michaelston Le Pit to St Cyres Comprehensive School.

(ii)        Llysworney to Cowbridge Comprehensive School.

 

(2)       T H A T the Eglwys Brewis to Llantwit Major Comprehensive School and St. Donats to Llantwit Major Comprehensive School findings be deferred for further information to be presented to Cabinet.

 

(3)       T H A T the changes in home to school transport provision in respect of Michaelston Le Pit to Cyres Comprehensive School and Llysworney to Cowbridge Comprehensive School be introduced with immediate effect.

 

(4)       T H A T the position relating to the inappropriateness of the request for the provision of a new bus stop between Burnham and Minehead Avenue, Sully be endorsed, and that Sully Community Council be advised of Cabinet's resolution in this matter.

 

(5)       T H A T the introduction of an additional service route from the Western Vale to Ysgol Bro Morgannwg and amendments to existing routes be endorsed.

 

(6)       T H A T the decision to re-tender Services P95, S15 and S23 be endorsed.

 

(7)       T H A T a further report be submitted to Cabinet on the results of the re-tendering of Services P95, S15 and S23.

 

(8)       T H A T the Hayes Road safe route to Sully School, be re-examined and a report be presented to Cabinet.

 

(9)       T H A T a copy of the report be referred to the Scrutiny Committee (Economy and Environment) for information purposes.

 

Reasons for Recommendations

 

(1)       To inform Cabinet of the outcome of the route assessments.

 

(2)       To inform Members.

 

(3)       To ensure the provision of Home to School Transport given the findings of the route assessments.

 

(4)       To endorse the stance taken in respect of the request to relocate the school bus stop in question, and to advise Sully Community Council of Cabinet's position in this matter.

 

(5)       To endorse the changes proposed for Home to School Transport for the Western vale to Ysgol Bro Morgannwg.

 

(6)       To endorse the re-tendering of Services P95, S15 and S23.

 

(7)       To inform Cabinet of the results of the re-tendering exercise.

 

(8)       To advise Members.

 

(9)       To keep the Scrutiny Committee (Economy and Environment) informed on matters relating to Home to School Transport.

 

 

C2813                        LAND TO THE NORTH OF THE RAILWAY LINE, RHOOSE DRAFT DEVELOPMENT BRIEF: RESULTS OF PUBLIC CONSULTATION EXERCISE (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

A consultation exercise had been undertaken in respect of the draft Development Brief and approval was sought for various amendments to be made to the document.  The amended Development Brief was attached at Appendix B to the report.

 

RESOLVED - T H A T the item be withdrawn in order for the Cabinet to undertake a site visit as previously agreed and to investigate the issues further.

 

 

C2814                        SICKNESS ABSENCE SUMMARY - HALF YEAR AND QUARTERLY ABSENCE APRIL - SEPTEMBER 2006 (DLD) (SCRUTINY - CORPORATE RESOURCES) -

 

Information in respect of the April - September 2006 period in the context of sickness trends since April 2002 was presented to Cabinet.  The whole authority figure for April - September 2006 based on available data was

 

Average Lost Days/Shifts per FTE	5.20
Sick Rate, FTE	4.86
Lost days	19407.52

 

A previous Cabinet had endorsed an extension of the reporting tables in the format as detailed in the report and Members were requested to note the information within the attachment.  The report highlighted that in terms of the original Council target of 10 days the actual outturn of 5.20 days/shifts at the conclusion of quarter 2 as disappointing given the historically high incidents of absence in quarter 3 and 4.  However, during the period for the previous year (2005/06) the half year outturn was 6.01 days which indicated a continuing reduction in overall sickness levels.  However, in accordance with Minute No. C2613, Chief Officers had set their sickness targets for 2006/2007 as follows:

 

	Actual Average Days Lost Per FTE Half year 2005 / 2006	Actual Average Days Lost Per FTE Half year 2006 / 2006	2006 / 2007 target days per FTE (2005 / 2006 Targets in brackets)
Chief Executive	2.14	8.25	7(7)
Finance, ICT & Property	3.38	2.82	8.5(9)
Legal & Regulatory	6.80	5.03	11(12.5)
Schools	4.79	3.44	9(9)
Education (Civic)	1.80	1.61	8(7)
Community Education	4.99	7.22	9(10)
Libraries	4.18	1.85	9(8)
Human Resources & Equalities	3.58	3.84	8(8)
Housing	7.46	8.11	11(11)
Community Services	7.68	8.34	17(17)
Catering	8.21	7.32	9(9)
Visible Services	10.42	8.11	15(15)
Building - Cleaners	5.87	9.89	14(15)
Building Services	7.68	5.39	15(12)
Leisure Centres	7.46	8.30	13(13)
Support Services / Planning & Transportation / Economic Development & Leisure Other	8.05	4.78	11(12)
Chief Officers	0.79	1.29	6(7)

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the contents of the report be noted.

 

Reason for decision

 

To provide Members with the sickness absence figures and trends in line with corporate aims and objectives.

 

 

C2815                        THE ENVIRONMENT ACT 1995 - THE AIR QUALITY (WALES) REGULATIONS 2000 (AS AMENDED) LOCAL AIR QUALITY MANAGEMENT (DLRS) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet approval was sought to carry out statutory consultation in respect of the Council's latest review and assessment of air quality (Round 2 - Update and Screening 2006) prepared in accordance with statutory guidance and to inform Cabinet of the outcome of recommendations as detailed in the minutes of Cabinet held on 21^st June, 2006. 

 

On 21^st June 2006 Cabinet had resolved

 

(1)       THAT the Review and Assessment of Air Quality (Round 2 – Detailed Assessment 2005 (Sulphur Dioxide)) be approved and circulated for consultation.

 

(2)       THAT Sulphur Dioxide Monitoring be continued in the vicinity of Aberthaw Power Station and the outcome reported to Cabinet.

 

(3)       THAT based on the evidence no AQMA be declared in the vicinity of Aberthaw Power Station.

 

(4)       THAT a report be submitted to Cabinet in 6 months detailing progress on the results of the Sulphur Dioxide monitoring and that the list of consultees be reviewed and updated.

                                                     

In respect of resolution (1) – Statutory consultation was carried out and responses were received from the Welsh Assembly Government, Vale of Glamorgan Local Health Board and Bridgend County Borough Council.  The Welsh Assembly Government accepted the conclusions of the report and agreed with the decision of Cabinet not to declare an AQMA for sulphur dioxide (SO2) in the vicinity of Aberthaw Power Station whilst the remaining respondents offered no comments. 

 

Resolution (2)  - The Council had continued to monitor sulphur dioxide levels in the vicinity of Aberthaw Power Station and to date there had been 7 exceedances of the 15 minute mean (266 ug/m3 not to be exceeded more than 35 times per year) and 1 exceedance of the I hour mean (350 ug/m3 not to be exceeded more than 24 times per year). RWE Npower also continued to monitor sulphur dioxide levels and to date there have been no exceedances of the 15 minute mean.   

 

Resolution (3) - No AQMA was declared in respect of SO2. 

 

The report also highlighted that the latest review and assessment of air quality prepared in accordance with statutory requirements was included at Appendix 1 to the report.  The findings of the report were as follows:

"

            It is unlikely that National Air Quality Objectives will be exceeded in the Vale of Glamorgan in respect of six of the seven pollutants of interest, namely, carbon monoxide, benzene, 1.3-butadiene, lead, sulphur dioxide and particulates (PM10).

 

            The exception to the above is nitrogen dioxide in the Cogan/Merrie Harrier areas. Monitoring has demonstrated high levels of this pollutant in these areas.  This has been exacerbated by work carried out at the Barons Court to signalise the junction as part of a Section 278 Agreement with IKEA. This work is due to be completed by the end of November 2006 and further monitoring will be carried out to determine if any improvement in traffic congestion and air quality has been experienced."

 

A draft report had already been provided to WAG with a provision that the Council did not wait the further 12 month data before undertaking a detailed air quality assessment in respect of Nitrogen Dioxide should there not be a reduction in the levels monitored in the Cogan/Merrie Harrier areas.  The recommendations of the report were detailed as:

 

"

            Monitoring for sulphur dioxide is continued in the vicinity of Aberthaw Power Station to ensure air quality does not exceed the National Air Quality objective for this pollutant.  Should the National Air Quality Objective be exceeded the Council must be prepared to declare an AQMA.  Failure to do this could expose the Council to judicial review.

 

            Monitoring is continued for particulates (PM10) and nitrogen dioxide at other locations in the Vale.

 

            No detailed assessments are required in respect of the pollutants carbon monoxide, benzene, 1.3-butadiene, lead, sulphur dioxide and particulates since the National Air Quality Objectives are unlikely to be exceeded.

 

            A detailed Air Quality Assessment should be carried out in respect of nitrogen dioxide in the Cogan/Merrie Harrier area if any of the following conditions exist :

 

-    there is no apparent change in congestion levels along Windsor Road

-    the nitrogen dioxide period average remains high

-    there are a large number of exceedances of the 1 hour mean (greater             than 18 times per year)

-    sufficient time (3 months) has elapsed following completion of the works at Barons Court."

 

This was a matter for Executive decision.

 

RESOLVED -

 

(1)       T H A T the review and assessment of Air Quality Round 2 Update and Screening 2006 for consultation until 28^th February, 2007 be approved.

 

(2)       T H A T Sulphur Dioxide monitoring be continued in the vicinity of Aberthaw Power Station and the outcome be reported to Cabinet within six months.

 

(3)       T H A T a detailed air quality assessment be carried out in respect of Nitrogen Dioxide in the Cogan / Merrie Harrier area should any of the following conditions exist:

 

                   the nitrogen dioxide period average remains high

                   there were large number exceedances of the 1 hour mean (greater than 18 times per year)

                   sufficient time has elapsed following completion of the works at Barons Court

                   there be no apparent change in congestion levels along Windsor Road.

 

Reasons for decisions

 

(1)       To comply with statutory requirements.

 

(2&3)  To ensure the National Air Quality Objectives are not exceeded and to protect public health.

 

 

C2816                        CAR ALLOWANCES FOR STAFF (CMT) (SCRUTINY - CORPORATE RESOURCES) -

 

Cabinet considered a proposal to terminate formally the existing car allowance scheme, to phase out the existing scheme and to introduce a new flat rate mileage allowance for all staff irrespective of grade or role. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the item be deferred pending further consultation with the Joint Consultative Forum.

 

 

C2817                        MATTERS WHICH THE CHAIRMAN HAD DECIDED WERE URGENT -

 

RESOLVED - T H AT the following matters which the Chairman had decided were urgent for the reason stated be considered.

 

 

C2818                        VALE OF GLAMORGAN LOCAL DEVELOPMENT PLAN (LDP) - DRAFT SUSTAINABILITY APPRAISAL SCOPING REPORT (DEER) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

Urgent by reason of the need to ensure the Council's LDP is prepared in accordance with the timetable set out in the approved delivery agreement

 

The report advised Cabinet of works that had been undertaken in respect of the Sustainability Appraisal (SA) of the LDP and sought approval of the draft Sustainability Appraisal Scoping report for public consultation in February / March 2007.  Members were advised that copies of the draft SA Scoping report were available in the Members Room, Cabinet Room and Group Rooms.  In accordance with the Environmental Assessment of Plans and Programmes (Wales) Regulations 2004, the LDP must be subjected to strategic environmental assessments.  The WAG guidance recommended that that be carried out as part of a sustainability appraisal of the Plan so that environmental impacts were considered alongside social and economic impacts.  The Council had employed specialist consultants "Hyder Consulting" who had assisted and provided expert advice in respect of the SA.

 

The first stage of the process was to prepare a scoping report which was now completed in draft for public consultation.

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the views of the Planning Committee and Scrutiny Committee (Economy and Environment) be sought on the following:

 

(1)       That the draft Sustainability Appraisal Scoping Report be approved for a 5-week written consultation period to seek the views of interested stakeholders.

 

(2)       That paper and CD copies of the draft Scoping Report be made available in English, Welsh or bilingually on request free of charge.

 

(3)       That a further report be presented to Cabinet, Planning and Scrutiny Committee (Economy and Environment) in due course outlining the findings of the draft Sustainability Appraisal Scoping Report consultation exercise.

 

Reasons for decisions

 

(1)       To satisfy the statutory requirements of the LDP and SEA Regulations.

 

(2)       To enable stakeholders to easily obtain copies of the document in order to make comments.

 

(3)       To ensure that the Cabinet, Planning Committee and Scrutiny Committee (Economy and Environment) are kept apprised of progress on the matter.

 

 

C2819                        INITIAL HOUSING REVENUE ACCOUNT BUDGET PROPOSALS 2007/08 AND REVISED BUDGET 2006/07 (REF) -

Urgent by reason for the need to inform Cabinet of the results of the Initial Budget Proposals

 

The Scrutiny Committee (Corporate Resources) considered the above at its meeting on 5^th December, 2006 and the proposed increases in charges.  The Committee noted the proposed budget for 2007/08, as appended to the report, was based at this stage on a 4.6% rent increase.  It was acknowledged that details would need to be updated once the final Subsidy Determination had been issued by the Welsh Assembly Government (WAG). 

 

It was noted that charges for rent and other services provided by the Housing Division were reviewed annually and these would be subject to a future report once consultants had completed their work on a Rent Review.  For next year, annual rent levels would continue to be linked to pre 2005/06 Council Tax bands. 

 

RECOMMENDED -

 

(1)       T H A T the initial Housing Revenue Account budget proposals together with the views of the Scrutiny Committee (Community Wellbeing and Safety) be endorsed and forwarded to Cabinet, in particular, the need to consider apportionment of the associated costs of security at Harbour View, Penarth (£80,000) in line with capital receipts received between the HRA and General Fund and that it also be noted that the suggested rent and other services increase would be subject to a further report as soon as the information became available from the WAG. 

 

(2)       T H A T this Scrutiny Committee receive a further report in respect of the outcome of the consultant's findings in relation to rent review."

 

Cabinet, having considered the above,

 

RESOLVED - T H A T the above recommendations be referred to the Budget Working Group for consideration.

 

 

C2820                        INITIAL REVENUE BUDGET PROPOSALS 2007/08 (REF) -

Urgent by reason for the need to inform Cabinet of the results of the Initial Budget Proposals

 

The Scrutiny Committee (Corporate Resources) on 5^th December, 2006, as lead Committee in respect of the budget proposals, considered the report and recommendations of the Scrutiny Committees and noted that the Council had been provisionally advised that for 2007/08 it would receive from the WAG Revenue Support Grant (RSG) of £107,041,000 and Non-Domestic Rates (NDR) of £29,117,000.  Together those sums constituted the Council's Aggregate External Finance (AEF) and represented an increase of 5.2% over that received for 2006/07 and was net of an assumed 1% efficiency saving.  It was also noted that the provisional settlement included additional resources for new responsibilities including Smoke-Free Legislation, Schools Councils and EU food hygiene and these amounts were detailed in the report.  WAG had announced that the Council would provisionally continue to receive a Deprivation Grant of £167,000 and a Performance Grant of £1,239,000, both of which were unhypothocated grants.  Confirmation of the continuation and/or amounts receivable in the form of other specific and special grants e.g. Local Authority Business Growth Incentive (LABGI) Grant had yet to be received.

 

Consideration was also given to the amended original budget and the estimated outturn for 2006/07.  The overall deficit of £4,664,000 would need to be funded from reserves, in addition to the £2,250,000 required to balance the 2006/07 budget.  General Reserves as at 1^st April, 2006 amounted to £6.4 million and consequently as a prudent minimum level of the General Reserve was £4 million, some specific reserves would need to be "unearmarked".

 

The Base Budget had been arrived at by adjusting the 2006/07 budget for items such as inflation, and unavoidable growth.  Inflation amounted to £4.3 million (excluding schools) of which £1.5 million related to pay awards and £2.8 million for general price increases.  Unavoidable growth totalled £4.324 million and related to the following items:

 

            Learning and Development - cost of accommodation at Town Hall/Library - £509,000

            Environmental and Economic Regeneration - Economic Development and Leisure - Loss of income to the Council resultant from the sale of Vale Workshops - £102,000 and costs of Accommodation at Town Hall/Library - £5,000

            Visible Services - £150,000 for landfill tax costs

            General Policy - £2,250,000 use of balances during the 2006/07 budget process; reduction in interest receivable of £320,000 as a direct result of the use of balances; £200,000 estimated cost to the General Fund of the interest due to the Project Fund following the estimated advance; £300,000 increase cost of funding the Capital Programme; £390,000 for ICT software licences and £98,000 for cost of accommodation at Town Hall/Library.

 

The base budget for 2007/08 based on the provisional Revenue Support Grant settlement, and assuming no increase in Council Tax income, the total resources for 2007/08 was £1.632 million less than the requirements set out in the initial 2007/08 base budget and did not take into account any of the £16.847 million of cost pressures. 

 

The Scrutiny Committee (Corporate Resources):-

 

"RECOMMENDED -

 

(1)       T H A T this Scrutiny Committee notes the Initial Revenue Budget Proposals for 2007/08, subject to recommendation (2) - (6) below and be referred to Cabinet.

 

(2)       T H A T the recommendation of the Scrutiny Committee (Community Wellbeing and Safety) be noted, it being acknowledged by this Scrutiny Committee that it had been difficult to make definitive recommendations given the review of the Social Services Action Plan had not to date been completed.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix A).

 

(3)       T H A T the recommendation of the Scrutiny Committee (Economy and Environment) be noted.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix B).

 

(4)       T H A T the comments of the School Budget Forum be noted and referred to Cabinet for consideration.

(Note: The comments of the School Budget Forum and the associated report of the Director of Learning and Development are attached at Appendix D).

 

(5)       T H A T the recommendations of the Scrutiny Committee (Lifelong Learning) be endorsed.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix C).

 

(6)       T H A T this Scrutiny Committee receive a post implementation review report on the Town Hall / Library project to the next meeting.  The report to provide a detailed financial breakdown of revenue costs for running the facility which totalled £509,000.

 

Cabinet, having considered the above and the appendices

 

RESOLVED - T H A T the above recommendations be referred to the Budget Working Group for consideration.

 

 

C2821                        INITIAL CAPITAL PROGRAMME PROPOSALS 2007/08 (REF) -

Urgent by reason for the need to inform Cabinet of the results of the Initial Budget Proposals

 

The Scrutiny Committee (Corporate Resources) as lead Committee, had considered the capital programme proposals for 2007/08 and the recommendations by the other Scrutiny Committee at its meeting on 5^th December, 2006.  They noted that "there were anticipated underspends on the following 2006/07 capital schemes and that those projected underspends would be carried forward into future years: Accommodation for Cogan Hall Farm and Nursery Units.  With regard to the scheme relating to cesspits at Marcross it was noted that this scheme had not progressed as there were a number of outstanding legal issues to be resolved.  It was therefore proposed that no reduction be made to the budget at this stage. 

 

The Major Repairs Allowance (MRA) which was a grant that provided capital funding to the Housing Revenue Account (HRA) had not yet been announced by the WAG.  Cabinet on 6^th September, 2006 had approved the use of the 2007/08 MRA for schemes totalling £850,000.  Any further proposals for 2007/08's HRA capital programme would be reported at a later date.  At year-end, any underspend in the MRA could be carried forward subject to the approval of the WAG.  The total underspend for 2005/06 of the MRA grant was £2.8 million.  Approval of the carrying forward of balances relating to the MRA would be subject to a future report when the views of the WAG were known. 

 

Consideration then focussed on the 2007/08 Capital Programme.  The provisional allocation for 2007/08 was £8,175,000 which was £297,000 (3.77%) increase over the current year.  Details of the indicative 2007/08 Capital Programme were appended to the report and showed the allocations already approved by Council and the slippage requests mentioned above, together with indicative asset renewal budgets as follows:

 

            Education                                     £800,000

            Social Services                           £150,000

            Visible Services                          £800,000

            Leisure Services                         £150,000

            Miscellaneous Buildings                        £200,000.

 

As in previous years due to the shortage of capital funding, only Priority 1 and 2 schemes, assessed in accordance with the criteria detailed in the report, had been included in the indicative capital programme." 

 

Having considered the initial budget proposals contained in the report and the comments of the other Scrutiny Committees referred to above, and the views expressed at the meeting, it was

 

RECOMMENDED -

 

(1)       T H A T the Initial Capital Programme Proposals for 2007/08 be noted, subject to recommendations (2)-(4) below and referred to Cabinet.

 

(2)       T H A T the recommendations of the Scrutiny Committee (Community Wellbeing and Safety) be endorsed.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix E).

 

(3)       T H A T the recommendations of the Scrutiny Committee (Economy and Environment) be endorsed with this Scrutiny Committee expressing concern that Cabinet had not accepted the re-prioritisation of the Highway Works Scheme at Llantwit Major to Priority 1 as part of last year's budget consultation exercise.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix F).

 

(4)       T H A T the recommendations of the Scrutiny Committee (Lifelong Learning) be noted.

(Note: The comments of the Scrutiny Committee and recommendations are attached at Appendix G).

 

Cabinet having considered the above recommendations,

 

RESOLVED - T H A T the above recommendations be referred to the Budget Working Group.

 

 

C2822                        EXCLUSION OF PRESS AND PUBLIC -

 

RESOLVED - T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.

 

 

C2823                        ROUNDABOUT SPONSORSHIP AND MAINTENANCE (REF - CABINET ADVISORY COMMITTEE - VISIBLE SERVICES: 23^RD NOVEMBER, 2006) (EXEMPT INFORMATION - PARAGRAPH 20) -

 

The Cabinet Advisory Committee had received a report regarding roundabout sponsorship, maintenance and relevant issues surrounding the matter.   Cabinet was advised that a contract had been completed with Immediate Solutions for the sponsorship of roundabouts and "entry to the Vale" signs.  There were also a number of companies who had entered into a contract to sponsor potential sites.  The contract stipulated that improvements would be carried out to each site utilising the funds received.  However, it was noted that the ability to carry out improvements would largely be dependent upon the take up of the sponsors.  The sponsorship of entry signs to the Vale was ongoing and approval from WAG had been obtained, a request had been made for Vale entry signs on the M4 to be progressed which had also been approved by WAG and a bid was being made for capital funding for these signs.  A request had also been made for alternative sources of sponsorship to be considered for street lighting columns and benches and it was proposed that this be considered at a later date when all the available roundabout and entry signs had been sponsored. 

 

This was a matter for Executive decision.

 

RESOLVED - T H A T the report be noted and officers submit any further reports to Cabinet.

 

 

C2824                        PENARTH ESPLANADE: PIER PAVILION AND ITALIAN SHELTER (DEER) (EXEMPT INFORMATION - PARAGRAPH 21) (SCRUTINY - ECONOMY AND ENVIRONMENT) -

 

Cabinet was advised of the progress to date in respect of the Pier Pavilion and the Italian Shelter.  Although Members appreciated the need to deal with the matter expeditiously it was

 

RESOLVED - T H A T the item be deferred pending further investigation.