CABINET
Minutes of a meeting held on 22nd
June, 2011.
Present: Councillor G.C. Kemp
(Chairman); Councillor T.H. Jarvie (Vice-Chairman); Councillors
Mrs. J.E. Charles, P. Church, G.A. Cox, A.M. Ernest, A.D. Hampton,
H.J.W. James, R.L. Traherne and Mrs. D.M. Turner.
C1344
MINUTES -
RESOLVED - T H A T the minutes of the meeting
held on 8th June, 2011 be approved as a correct record
subject to the resolution of Minute No. C1342 being amended by the
insertion of the words “T H A T it be recommended to Council”
following “RESOLVED”.
C1345
DECLARATIONS OF INTEREST -
No declarations were received.
C1346
CHANGING ECONOMIC CIRCUMSTANCES - SUPPORTING BUSINESSES AND THE
LOCAL ECONOMY (REF. MIN. NO. 91) -
The Scrutiny Committee (Economy and
Environment) had, on 7th June 2011, repeated a similar
exercise to that undertaken in March 2009 when the Committee had
convened to explore issues being faced by local businesses in view
of the continuing difficult business environment and had invited
external stakeholders to the meeting in order to assess their
views. The Cabinet Member for Economic Development and
Regeneration, in presenting the reference from the Committee,
indicated that stakeholders had been generally supportive of the
Council and critical of the Welsh Government as regards the
strategic road network.
The report of the Director of Environmental
and Economic Regeneration highlighted the role that the Council
played in economic development and regeneration and that, in order
for regeneration to be sustainable, it had to take account of
social, economic and environmental issues. The report
highlighted the work which had been undertaken to date, the Head of
Planning and Transportation referring specifically to the progress
to date in respect of the recommendations made at the meeting in
March 2009. The designation of Barry as a strategic
regeneration area in 2010 had also been a significant boost to the
town, providing further investment to build on the regeneration
work previously undertaken. In the rural Vale, the Council
had been implementing a range of projects and initiatives funded
through the Rural Development Plan for Wales and the first phase of
projects was currently being completed. Particular reference
was made to one of the key success stories for the Council where
progress had been made in levering additional funding to mitigate
the impacts of new development. Despite the economic downturn
and the reduction in development activity, the Council continued to
be successful in obtaining Section 106 application
funding.
The meeting was seen as an important
opportunity to continue the Council’s good working relationship
with key stakeholders and to seek further views from them on
working together to promote the Vale of Glamorgan for the benefit
of its residents and visitors alike. To that end, the
following stakeholders had addressed the Committee:
·
Mr. T. Stenstrom (Vale of Glamorgan Trades Council) who, inter
alia, stressed the need for sites to be identified for a sizeable
manufacturing facility to be established within the Vale and the
importance of keeping a skilled workforce in the area.
·
Mr. P. Haley’s points (Pride in Barry) included the importance of
every opportunity being taken to market the Vale to attract key
developments to, for example, the Waterfront and Barry Island.
He also requested the Council to consider pursuing the
possibility of Barry being made an Enterprise Zone.
·
Mr. N. Jenkins (Creative Rural Communities) urged the Planning
Department to reconsider its change of use policy to enhance and
encourage the use of farmland for small industrial units. He
further suggested that colleges should be encouraged to ensure an
element of business administration was included on all courses.
·
Mr. S. Leeke (Vale and Hensol Castle Resort) referred to the need
to expedite the planning process in order not to jeopardise
development and to enhance road links with the M4. A
collaborative approach and long term planning were seen as
essential and, he suggested, the Vale should capitalise and work
alongside Cardiff to improve links for each other’s mutual
benefit.
·
Mr. I. Hunt (Filco Supermarkets) stated that the Council should
further promote the attractions of the Vale since he believed that
tourism was an essential element in saving local employment and
ensuring local spend. He too referred to the need for
enhanced road links into the Vale.
·
Mr. J. Moisan (Llantwit Major Chamber of Trade) indicated that the
Chamber was considering ways with the University of Glamorgan to
re-brand Llantwit Major and urged the Council to work with all Town
Councils in re-branding their areas.
Further discussion ensued on the above
points. The Director of Environmental and Economic
Regeneration, for example, stressed the Department’s willingness to
work with developers who wished to invest within the area and
welcomed discussions with any who came forward. The Cabinet
Member for Planning and Transportation confirmed that he was keen
to establish improved road links and stressed that every effort was
being made to encourage inward investments. Other points
raised included concern at rent levels within the area and the
desirability of lobbying public agencies and landlords in that
respect, that branding was an essential element in promoting an
area, and that consideration should be given to re-identifying the
area and further enhancing the promotion of the Vale and its
attractions on the internet.
The Committee subsequently:
·
noted the contents of the report and the progress in relation to
the Committee’s recommendations from the meeting in March 2009
·
agreed that the Rural Communities pilot project Explore and More be
given a direct link on the front page of the Council’s website
·
agreed to refer the above views and above recommendations to
Cabinet for consideration
·
to thank all stakeholders for their attendance and contributions to
the debate and to note that it was envisaged that similar meetings
would take place in the future.
No merit was seen in relation to the
recommendation relating to a Rural Communities pilot project being
put on the front page of the Council’s website. Whilst
accepting that this Council’s website had, in fact, achieved the
number one spot in an independent league table of 431 local
authority sites across the UK, Members felt that there remained
room for improving access into the site.
RESOLVED -
(1) T H A
T recommendations (1), (2) and (4) of the Scrutiny Committee
(Economy and Environment) be noted.
(2) T H A
T recommendation (3) of the Committee relating to the Rural
Communities pilot project being given a direct link on the front
page of the Council’s website be not supported.
Reasons for decisions
(1) To
have regard to the views of the Committee.
(2) To
improve ease of access into and around the site.
C1347
COUNCIL TAX HELP FOR PENSIONERS (L) (SCRUTINY - CORPORATE
RESOURCES) -
Cabinet was apprised of the position regarding
Welsh Government funding in relation to Council Tax help for
pensioners issued under Section 31 of the Local Government Finance
Act 2003. The purpose of the grant funding was to support the
Council in respect of expenditure to be incurred by it during the
financial year 2011/12 for the purpose of providing assistance to
people with payment of their Council Tax - but only to pensioners
whom the Council considered it appropriate to assist (the Approved
Purpose). The amount of grant attributed to the Vale of
Glamorgan was £143,443. Since the amount of grant was fixed
it was considered unrealistic to offer assistance to all pensioners
within the Vale of Glamorgan. It was, therefore, proposed
that the grant be accepted and used to assist pensioners who were
on a limited income in order to reach those who were most in
need. It was further proposed that the criteria for the
“Approved Purpose” be as follows:
·
eligible candidates must be liable to pay Council Tax in respect of
a chargeable dwelling which was their sole or main residence on
1st June 2011
·
eligible candidates must be 65 years or over on 1st June
2011
·
eligible candidates must be in receipt of Council Tax Benefit on
1st June 2011
·
eligible candidates must not be in receipt of maximum Council Tax
Benefit for the financial year 2011/12
·
eligible candidates must be liable to pay Council Tax for that
chargeable dwelling on 1st June 2011.
The maximum remittal would be restricted to
the total net Council Tax liability for the financial year
2011/12. The grant allocated would therefore allow a remittal
of up to approximately £120 per eligible candidate.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the scheme to remit Council Tax due to eligible pensioners be
approved.
(2) T H A
T the qualifying criteria as set out in paragraph 16 of the report
(and above) for entitlement to Council Tax remittal be
approved.
(3) T H A
T the Head of Financial Services be authorised to determine the
maximum amount to be remitted in respect of eligible pensioners in
line with paragraph 18 of the report (and as outlined above).
(4) T H A
T the Director of Finance, ICT and Property, in consultation with
the Leader, be authorised to approve any similar schemes introduced
by the Welsh Government in future financial years in line with
paragraph 15 of the report.
Reasons for decisions
(1) To
assist those pensioners on a limited income and therefore most in
need of help with their Council Tax payments.
(2) To set
eligibility criteria.
(3) To set
the maximum amount.
(4) To
delegate approval to the Director of Finance, ICT and Property, in
consultation with the Leader, in future financial years should the
Welsh Government continue to operate the scheme.
C1348
COWBRIDGE LIVESTOCK MARKET - MARKETING AND DISPOSAL (L) (SCRUTINY -
CORPORATE RESOURCES) -
Consideration was given to the marketing and
disposal of Site A as delineated on the plan appended to the report
for an Extra Care (and / or other suitable older persons / social
care) residential use compliant with Section 123 of the Local
Government Act 1972. Marketing of the site for that specific
use took account of the Rural Housing Market Assessment undertaken
in 2010 by Fordham Research which had concluded that the highest
proportions of older persons’ households were found in Cowbridge
with Llanblethian. A condition of the disposal would be for
the successful developer to facilitate the construction of new
ground level public car parking to serve the wider town centre on
Sites B, C and D as shown on the aforementioned plan (which would
be retained in the freehold ownership of the Council). The
benefits of the project were as indicated above, namely:
·
regenerate the Cowbridge Livestock Market site and deliver an Extra
Care or other appropriate older persons’ accommodation / social
care residential accommodation in the centre of Cowbridge
·
deliver improved parking for Cowbridge town centre
·
raise a capital receipt which was intended to be utilised towards
the delivery of a viable Extra Care and / or other suitable older
persons’ / social care development(s) elsewhere in the Vale.
It was noted that the Project Management Unit
would manage the project.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the Director of Finance, ICT and Property be authorised to market
Cowbridge Livestock Market identified as Site A (along with the
adjoining toilet block) in Appendix A to the report for a privately
funded and managed Extra Care (and / or other suitable older
persons’ / social care) residential use.
(2) T H A
T the Director of Finance, ICT and Property be authorised to accept
the most appropriate tender bid and to dispose of the land at
Cowbridge Livestock Market at the appropriate time for Extra Care
(and / or other suitable older persons’ / social care) residential
use in accordance with Section 123 of the Local Government Act 1972
in consultation with the Leader and Deputy Leader.
(3) T H A
T authority be granted to declare the closed public conveniences
(shown hatched red in Appendix A to the report) and the land on
which they were located adjoining the Cowbridge Livestock market
site surplus to requirements, permitting their disposal.
(4) T H A
T authority be granted to appoint property agents / consultants to
assist with the marketing and disposal of Cowbridge Livestock
Market.
(5) T H A
T the Director of Legal, Public Protection and Housing Services be
authorised to prepare, complete and execute the appropriate legal
documentation required to dispose of the land at Cowbridge
Livestock Market in consultation with the Director of Finance, ICT
and Property.
Reason for decisions
(1-5) To facilitate the
marketing and disposal of Cowbridge Livestock Market for Extra Care
(and / or other suitable older persons’ / social care) residential
use.
C1349
COMMUNITY STRATEGY 2011-21 (L) (SCRUTINY - ALL) -
Endorsement was sought of a revised Community
Strategy for 2011-21. The draft Strategy and Delivery Plan
were appended to the report. Reference was made at the
meeting to the need to amend any references within those documents
from “Chair” to “Chairman”. By way of background, it was
explained that in June 2010 the Local Service Board (LSB) had
agreed to the development of a single overall strategy bringing a
number of strategies and plans together into one document.
The Welsh Government had been informed of the intention to produce
an integrated Strategy and no objections had been received to those
proposals.
The first step had been to agree a set of
outcome based priorities which were developed at a visioning event
in September 2010 with LSB partners and amended in response to
consultation feedback. The ten priority outcomes, as detailed
in Chapter 1 of the revised Strategy, provided the framework for
the Strategy and Delivery Plan. The Strategy and Delivery
Plan had been drafted with input from the five key partnerships
listed in paragraph 7 of the report and both documents were
appended to the report. It was noted that the LSB would lead
on delivering the priorities of community engagement, customer
focus, sustainability and older people. The five key
partnerships would lead on the remaining six priorities, namely
children and young people, learning and skills, community safety,
health and wellbeing, regional working and regeneration. The
Local Government Data Unit had undertaken a unified needs
assessment which had informed the Strategy, and it was noted that
the Unified Needs Assessment would be published with the Community
Strategy.
As indicated above, widespread consultation
had been undertaken on the draft Strategy, including each of the
Council’s Scrutiny Committees. A copy of the draft Strategy
was submitted to the Welsh Government on 31st March 2011
detailing the key issues and activities for partnerships in the
Vale of Glamorgan. A three year Delivery Plan had been
produced to support the ten year Strategy which reflected issues
raised during consultation and which would continue to be developed
as the work of the partnerships progressed. Monitoring
arrangements for the Strategy were detailed in Chapter 8 of the
Strategy.
Approval of the Community Strategy was a
matter for Council determination.
RESOLVED -
(1) T H A
T the Community Strategy 2011-21 and the Delivery Plan as amended
above be endorsed.
(2) T H A
T the Community Strategy 2011-21 and the Delivery Plan as amended
above be referred to Council for approval.
Reason for decisions
(1&2) To ensure the Vale of
Glamorgan has an effective Community Strategy which brings together
a number of participants, plans and strategy for the Vale of
Glamorgan.
C1350
DELIVERING THE HOUSING IMPROVEMENT PROGRAMME 2012 - 2017 (L AND
HCS) (SCRUTINY - CORPORATE RESOURCES) -
Since Vale Council tenants had voted against
the proposal in respect of stock transfer, approval was sought for
the way forward and the structure to deliver the Housing
Improvement Programme together with the procurement approach to be
taken to meet the Housing Capital Programme and approval for the
inclusion of additional capital funding. The Welsh Government
(WG) Transfer Guidance stipulated that the Council had discretion
to consider a partial transfer and / or re-balloting tenants.
Having considered the advantages and disadvantages of a future
re-ballot, it was not proposed to progress that option;
rather it was proposed that the Council retain its stock and
implement the Housing Business Plan. The Council would now be
required to attend regular liaison meetings with WG to establish
how the Welsh Housing Quality Standard (WHQS) would be met.
Consultation exercises carried out with tenants clearly showed a
level of dissatisfaction with the current Housing Service in
respect of both housing management and repairs. Consequently,
if retention were now to be pursued, as well as striving to achieve
full WHQS, the Council needed to improve the day to day Housing
Service. The delivery of this Housing Improvement Programme,
therefore, was not just about upgrading the housing stock but would
include providing customer focused landlord services. It was
recognised that tenant engagement was an important aspect of
improving the Housing Service.
The report focused on the mechanism for
delivery of the Housing Capital Programme, however, in order to
achieve significant improvement in the Service for tenants, the
structure of the Housing Service was being reviewed. It was
noted that a report would be brought to a future meeting of Cabinet
setting out proposals in that respect. The current Housing
Business Plan was currently being updated and a further report
would be brought once the revised Housing Business Plan had been
completed. Given the extent of the changes required to
achieve the Housing Improvement Programme, the project management
arrangements put in place to manage the ballot would continue and
the post of project manager retained. The Programme would be
overseen by a project board with good project management
arrangements to provide the necessary processes were in place to
ensure delivery of the Programme by April 2017.
The report then went on to detail the
·
works programme and repairs
·
procurement process
·
resource implications, both financial and employment.
This was a matter for Executive decision
except for the increase to the Capital Programme which would be
referred to Council for decision.
RESOLVED -
(1) T H A
T, in light of the ballot result, a retention strategy for the
Council’s housing stock be pursued.
(2) T H A
T the new staffing structure for the delivery of the Housing
Capital Programme, as appended to the report, be approved and that
in view of the requirement to proceed as soon as possible, the
Urgent Decision Procedure be used to implement that resolution.
(3) T H A
T the tender arrangements which would seek up to four partnering
contractors to delivery the Housing Capital Programme be
approved.
(4) T H A
T a report be brought before Cabinet for acceptance of tenders
following the outcome of the tender evaluations.
(5) T H A
T Council be recommended to approve an additional £2m. in the
Housing Capital Programme in each of the years 2011/12 and 2012/13
and that in view of the requirement to enter into contracts as soon
as possible, the Urgent Decision Procedure be used to implement
that recommendation.
Reason for decisions
(1-5) To enable the Council
to progress the delivery of the Housing Capital Programme.
C1351
DISPOSAL OF LAND AT THE REAR OF FORMER MONTY SMITH GARAGE, CARDIFF
ROAD, BARRY (EDR) (SCRUTINY - ECONOMY AND ENVIRONMENT)
-
An adjacent land owner had approached the
Council with the request to purchase the land in question which
measured approximately 650m² as shown on the plan appended to the
report. Following a consultation exercise with the three
other adjacent land owners, no objections had been raised to the
proposed sale or interest shown in purchasing the land. The
proposed purchaser had already signed an Undertaking with the
Council to pay third party valuation fees, legal fees and Council
fees. Since retaining the site provided the Council with
limited opportunities and would continue to incur maintenance
costs, it was considered that selling to a neighbouring occupier
could provide a business with the opportunity to expand thereby
assisting the local economy. It was noted that as the
proposed purchase was an neighbouring occupier, the sale would be
classified as a special purchase and marriage value would be
attributed to the market value figure (i.e. a neighbouring occupier
would assume a higher purchase price than a purchaser not adjoining
the site).
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the land be declared surplus to requirements.
(2) T H A
T the disposal of the land be approved.
(3) T H A
T the Director of Finance, ICT and Property be authorised to
instruct an independent valuer to determine the disposal value of
the land.
(4) T H A
T the Director of Legal, Public Protection and Housing Services, in
consultation with the Director of Finance, ICT and Property, be
authorised to prepare, complete and execute the necessary legal
documentation associated with the disposal of the land, after
consultation with the Leader and the Cabinet Member for Economic
Development and Regeneration.
Reasons for decisions
(1) To
ensure that the land is declared surplus to the Council’s
requirements prior to disposal.
(2) To
allow the disposal to proceed.
(3) To
ensure that the Council obtains best value with regard to the
disposal of the land.
(4) To
legally formalise the disposal of the land.
C1352
SICKNESS ABSENCE REPORT FULL YEAR APRIL 2010 - MARCH 2011 (HRE)
(SCRUTINY - CORPORATE RESOURCES) -
The report demonstrated the sustained
reduction in sickness absence across the Council and acknowledged
the work and commitment of Councillors, managers and staff.
Absence information for the period April 2010 to March 2011
showed:
|
|
Annual
Target
2010/2011
|
Actual
Absence
2010/2011
|
|
Average days / shifts lost per FTE
(CORPORATE)
|
9.0
|
9.10
|
|
Percentage of lost time by FTE
|
3.46%
|
3.5%
|
|
Average days / shifts lost per FTE
(INCLUDING SCHOOLS)
|
N/A
|
8.53
|
|
Percentage of lost time by FTE
(INCLUDING SCHOOLS)
|
N/A
|
3.3%
|
Full details of the breakdown by Directorate
and service area were attached to the report. The appendix
showed that the three Directorates of the Chief Executive’s,
Environmental and Economic Regeneration and Legal, Public
Protection and Housing Services achieved or came within
target. Attention was drawn to the fact that the ICT Service
had achieved the lowest rate of sickness absence in the Council and
that the efforts of the Cabinet Member for Human Resources and
Equalities, in particular, in driving down sickness absence should
be recognised. The Cabinet Member agreed to pass on the
comments of Cabinet to all involved in the process. Although
the Social Services Directorate currently had the highest sickness
rates, those rates had fallen by 2.2% over the year and further
meetings would be arranged to help maintain progress. Within
the Directorate of Finance, ICT and Property Services, it was noted
that the absence rates had been heavily influenced by the transfer
of Building and Cleaning Services. Measures were being
considered within Building Services to achieve its absence target
and realise a sustainable reduction in the future.
In respect of schools, the corporate
Management of Attendance Policy was progressing through the
consultative process with the teaching associations and trade
unions. It was intended that discussions would be concluded
prior to the school summer holiday with training commencing in the
Autumn.
The three main reasons for absence which
accounted for over 60% of those absences were, firstly, stress,
followed by operations and recovery and viral illnesses.
During the review meetings, each case of stress had been considered
and predominantly it had been determined that the reason for that
stress related to home and not work issues. The review
meetings also highlighted considerable proactive work being carried
out by line managers and flexibility to enable staff to return to
work earlier. It was further noted that a considerable amount
of work was being carried out by neighbouring councils to address
the issue of sickness. Copies of this Council’s policy had
been provided to several councils in addition to a presentation to
Scrutiny members in a neighbouring authority and to a joint meeting
of public sector employers.
Last year, this Council had the lowest level
of absence across all Welsh Councils and this year’s figure
currently showed even further reduction. It was recognised
that the retention of the current targets would provide a realistic
but challenging objective. The long term / short term
sickness absence was attributed to a 70:30 ratio in respect of
Corporate Services and 59:41 for Schools. Greater
concentration would, therefore, be given to focusing on long term
absences to try and encourage earlier returns.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the report and absence outturn as appended to the report be
accepted.
(2) T H A
T last year’s challenging targets continue to apply to the current
financial year.
Reasons for decisions
(1) To
bring matters to the attention of Cabinet in line with corporate
objectives.
(2) To
establish achievable targets to maintain the Council’s excellent
attendance rates.
C1353
TENDER FOR POSTAL SERVICES (LPP) (SCRUTINY - CORPORATE RESOURCES)
-
A tender exercise had been undertaken in
respect of the provision of certain postal services for the
Council. Having commenced the Value Wales contract in 2007 in
respect of the processing of second class mail utilising a
downstream provider, significant savings had been achieved.
Since the Value Wales framework for the provision of postal
services was no longer in place, the tendering exercise had been
carried out under the OGC Buying Solutions Framework
contract. Four completed tenders were received and the
necessary assessment / scoring exercise was undertaken.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T approval be given for the award of the contract for postal
services for a three year period commencing 1st July,
2011, to TNT Post.
(2) T H A
T the Director of Legal, Public Protection and Housing Services, in
consultation with the Director of Finance, ICT and Property, be
authorised to complete and execute the necessary contract with TNT
Post upon such terms and conditions as deemed appropriate.
(3) T H A
T, in order to provide for the contract to commence on
1st July 2011, the Urgent Decision Procedure be
utilised.
Reasons for decisions
(1) To
allow the award of the contract.
(2) To
ensure that the Council’s interests are adequately protected.
(3) To
provide for the contract to commence on 1st July
2011.
C1354
HIGHWAYRESURFACING PLAN 2011 / 2014 AND PROGRAMME
FOR 2011 / 2012 (VBS) (SCRUTINY - ECONOMY AND ENVIRONMENT)
-
The carriageway locations proposed in the
three year Highway Maintenance Resurfacing Plan 2011 - 2014 as
appended to the report represented the outcome of the SCANNER
survey (technical survey) and assessments undertaken by Highway
Maintenance staff. Carriageways included in the Plan for
resurfacing had been prioritised on a scoring basis as detailed
within the Plan. Attention was drawn to the fact that the
delivery of the Plan was dependent on the availability of
appropriate funding. Roads that would receive works in the
current financial year would be selected from the prioritised list
and those that did not would automatically follow through into next
year’s Plan. The Cabinet Member for Visible Services drew
particular attention to the fact that there were currently no
proposals from the Welsh Government to make Road Maintenance Grant
available in 2011/12 and that the funding of the Programme came
solely from the Council.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the three year Highway Maintenance Resurfacing Plan as appended
to the report be noted and the following indicative locations for
resurfacing and surface treatment during 2011/12 agreed:
|
Resurfacing
|
|
Road Name
|
Location
|
|
Cardiff Road
|
Barry
|
|
Hilda Street
|
Barry
|
|
Road Name
|
Location
|
|
A48 to Pencoed
|
Cowbridge
|
|
Tredodridge to Apple Tree Cottage
|
Tredodridge
|
|
Leckwith Bridge
|
Leckwith
|
|
Llantrithyd Road
|
Llantrithyd
|
|
Plassey Street
|
Penarth
|
|
Court Road
|
Barry
|
|
Jenner Road
|
Barry
|
|
Barry Road
|
Barry
|
|
Paget Hill
|
Penarth
|
|
Llancarfan School Road
|
Llancarfan
|
|
High Street
|
Cowbridge
|
|
Lakeside
|
Barry
|
|
Nicholas Road
|
Barry
|
|
Trehedyn Lane
|
Peterston Super Ely
|
|
Ham Lane East
|
Llantwit Major
|
|
Cuckoo Mill Road
|
Penmark
|
|
Cowbridge Road
|
Llantwit Major
|
|
Brides Way
|
Barry
|
|
Winston Road
|
Barry
|
|
Bolgoed Lane
|
Hensol
|
|
Westbourne Road
|
Penarth
|
|
Plymouth Road
|
Penarth
|
|
Ludlow Lane
|
Penarth
|
|
Cross Common Road
|
Dinas Powys
|
|
|
|
|
Surface Dressing
(Standard)
|
|
Road Name
|
Location
|
|
Sully Road
|
Sully
|
|
Port Road
|
Wenvoe
|
|
A48 Aubrey Arms
|
Bonvilston
|
|
St Athan to Llantwit Road
|
St. Athan
|
|
Llangan Village
|
Llangan
|
|
The Herberts
|
Cowbridge
|
|
Wick to Ewenny
|
Wick
|
|
Port Road
|
Rhoose
|
|
|
|
|
Surface Dressing (Lock
Chip)
|
|
Road Name
|
Location
|
|
Southerndown to St. Brides
|
Southerndown
|
|
A48 Sycamore Cross
|
|
|
Aberthin Road
|
Cowbridge
|
|
Barry Docks Link
|
Barry
|
|
Hickman Road
|
Penarth
|
|
Merthyr Dyfan Road
|
Barry
|
|
Barry Road
|
Barry
|
|
Warren Mill
|
Nicholas
|
|
Broad Street
|
Barry
|
|
St. Brides Major Village
|
Brides Major
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Micro Asphalt Surface
Treatment
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Road Name
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Location
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East Street
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Barry
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Norris Close
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Penarth
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Lewis Road
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Penarth
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Cedar Way
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Penarth
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Laburnham Way
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Penarth
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Salisbury Avenue
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Penarth
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Glen Mavis Way
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Barry
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Archer Road
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Barry
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Phyllis Street
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Barry
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Bromfield Road
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Barry
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Clifton Street
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Barry
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Hastings Close
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Penarth
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Gower Road
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Penarth
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Camms Corner
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Dinas Powys
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Station Street
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Barry
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Well Walk
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Barry
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Castleland Street
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Barry
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Burlington Street
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Barry
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Charles Place
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Barry
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Alexandra Crescent
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Barry
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Heol Dewi Sant
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Barry
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Bron y Mor
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Barry
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Barberry Rise
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Penarth
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Road Name
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Location
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The Grove
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Barry
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Plas Essyllt
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Dinas Powys
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Belle-Vue Terrace
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Barry
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Hastings Close
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Penarth
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Hastings Place
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Penarth
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Brynhill Close
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Barry
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Cornwall Rise
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Barry
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Heathfield Drive
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Barry
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Mountjoy Close
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Penarth
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Mountjoy Place
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Penarth
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The Meadows
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Corntown
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Hunt Place
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Barry
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Tensing Terrace
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Barry
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Amherst Crescent
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Barry
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Chestnut Way
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Dinas Powys
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Highfield Close
|
Barry
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Caernarvon Close
|
Dinas Powys
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Pembroke Close
|
Dinas Powys
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Llandilo Close
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Dinas Powys
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Longmeadow Drive
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Dinas Powys
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(2) T H A
T authority be delegated to the Director of Environmental and
Economic Regeneration, in consultation with the Cabinet Member for
Visible and Building Services, to approve any omissions or
additions to the 2011/12 programme due to the funding
available.
(3) T H A
T the use of £880k. of the additional £900k. revenue funding set
aside for highway infrastructure repairs be agreed for use towards
the cost of the Resurfacing Plan.
(4) T H A
T the use of up to £20k. of the remaining revenue fund to undertake
preliminary assessments of the land issues in respect of the Cross
Common Road Bridge replacement scheme be agreed. No action to
be taken until a decision is made on the application of this land
as a candidate site under the Local Development Plan.
Reasons for decisions
(1) To
advise Cabinet of the current backlog of highway maintenance work
and to obtain the necessary authority to undertake resurfacing and
surface treatment work on specific routes during 2011/12 subject to
the necessary funding being available.
(2) To
allow proposed locations to be varied in the light of available
finance during the resurfacing programme.
(3) To
provide sufficient funds to support the resurfacing plan during
2011/12.
(4) To
permit the priority of improvements at Cross Common Road Bridge to
be considered at the appropriate time.
C1355
VALE OF GLAMORGAN TOWN AND DISTRICT RETAIL CENTRE APPRAISAL:
ADOPTION OF RECOMMENDATIONS FOR HOLTON ROAD AND UPPER HOLTON ROAD,
BARRY (PT) (SCRUTINY - ECONOMY AND ENVIRONMENT) -
Authority was sought to adopt the
recommendations set out in the Town and District Retail Centre
Appraisal as they related to the status of the Barry Major District
Centre of Holton Road and the Upper Holton Road District
Centre. Within the Unitary Development Plan (UDP), Barry Town
Centre was defined as a Major Town Shopping Centre and the Upper
Holton Road area as an established District Centre. Policy
SHOP 1 of the UDP gave priority to maintaining and enhancing the
shopping environment of District Centres. The final appraisal
report had been received in March 2009 and had already been
approved as a background study into ongoing work on the Local
Development Plan (LDP).
Part 6 of the Vale of Glamorgan Town and
District Retail Centre Appraisal (March 2009) made recommendations
as to the future role of the Barry Major District Centre of Holton
Road and the designation of the Centre into Primary, Secondary and
Tertiary frontages. A map illustrating the location of each
of the aforementioned frontages was appended to the report.
The Upper Holton Road District Centre was considered in Section 7
of the report, a key recommendation being that the Centre should be
redesignated as a local centre with it being consolidated around a
retail core. Outside of the retail core, the Council should
encourage land use change to facilitate residential conversion in
the area. The recommendations relating to both areas were
contained within paragraphs 6 and 7 of the report.
It was noted that the above recommendations
would inform the production of the Deposit LDP. Given the
timescales of the LDP preparation, however, it was considered
prudent to adopt the recommendations as they related to Holton Road
at the current stage as those recommendations and the wider context
of the appraisal would help inform the work of the Barry
Regeneration Area Board in setting priorities for those key
locations. The findings of the appraisal were also relevant
in assisting the establishment of priorities for the work of the
Castleland Renewal Area, no more so than in Upper Holton Road where
work was already underway in surveying the land uses and building
conditions which would itself seek to inform a series of actions
for intervention and regeneration of the area. It was
recommended that a draft of the action plan be reported to Cabinet
in the Autumn.
It was further noted that in recommending the
adoption of the recommendations, that all interested parties,
businesses, traders and organisations would have the opportunity to
respond to the findings as set out in the appraisal as part of a
wider consultation exercise into the Deposit LDP. Once that
consultation exercise had been undertaken, a further report would
be submitted to Cabinet.
This was a matter for Executive decision.
RESOLVED -
(1) T H A
T the recommendations of the Vale of Glamorgan Town and District
Retail Centre Appraisal be adopted insofar as the recommendations
related to the status of the Barry Major District Centre of Holton
Road and Upper Holton Road.
(2) T H A
T further work be undertaken on defining the Upper Holton Road
Local Centre and that an action plan be produced for Upper Holton
Road and submitted to Cabinet for consideration in the Autumn.
(3) T H A
T the report be forwarded to the Planning Committee for information
purposes.
Reasons for decisions
(1) To
adopt the findings of the appraisal for the purpose of informing
the work of the Barry Regeneration Area Board and the
implementation of the Castleland Renewal Area as well as informing
the preparation of the LDP.
(2) To
take forward the recommendations contained within the Town and
District Retail Centre Appraisal as they relate to Upper Holton
Road and to promote the regeneration of the area.
(3) To
keep the Planning Committee apprised on the matter.
C1356
EXCLUSION OF PRESS AND PUBLIC -
RESOLVED - T H A T under Section 100A(4) of
the Local Government Act 1972, the press and public be excluded
from the meeting for the following item of business on the grounds
that it involves the likely disclosure of exempt information as
defined in Part 4 of Schedule 12A (as amended) of the Act, the
relevant paragraphs of the Schedule being referred to in brackets
after the minute heading.
C1357
HOUSING REPLACEMENT CENTRAL HEATING PROGRAMME 2011/2012: TENDER
ACCEPTANCE (L AND HCS) (EXEMPT INFORMATION - PARAGRAPH 14)
(SCRUTINY - HOUSING AND PUBLIC PROTECTION) -
Four tenders had been received in respect of
the above project which comprised the replacement of the existing
heating boiler and radiators with a high efficiency rated boiler
and radiators. Evaluation of the lowest submitted tender
established that Warmplan Ltd. had complied with the tender
invitation requirements.
This was a matter for Executive decision.
RESOLVED - T H A T the lowest compliant tender
submitted by Warmplan Ltd. in the sum of £397,450 be accepted.
Reason for decision
To enable the formal contract for these works
to be prepared and executed.