Agenda Item No
The Vale of Glamorgan Council
Cabinet Meeting: 8th June, 2011
Report of the Cabinet Member for Planning and
Review of School Crossing Patrol Service - Terms of the Review
Purpose of the Report
To seek agreement on the proposals to review the Council's School
Crossing Patrol Service and to agree a timescale for the
undertaking of the review and consulting on the same.
That a review of all Vale of Glamorgan School Crossing Patrol sites
be undertaken and consultation be undertaken with all Ward Members,
Schools, Governing Bodies and Town and Community Councils as part
of that review.
The findings of the review of the School Crossing Patrol sites be
reported back to Cabinet for further consideration prior to
That alongside the review of the School Crossing Patrol sites, a
School Crossing Patrol Policy be drafted.
That the draft School Crossing Patrol Policy be reported back to
Cabinet prior to consultation.
Reasons for the Recommendations
To assess the requirement for a School Crossing Patrol Service on
all current sites within the Council's area.
To apprise Cabinet of the findings of the review and to seek
agreement of the review findings prior to implementation.
To provide a policy on the School Crossing Patrol Service.
To agree the terms of the policy prior to wider consultation on the
The School Crossing Patrol Service is a non-statutory function of
the Council which has operated in recent years under the terms of
the Road Traffic Regulations Act 1984 (as subsequently amended in
part by the Transport Act 2000). The 1984 Act provided for
the appointment of the School Crossing Patrols (SCP's) to help
children cross the road on their way to or from school.
The Local Authority Road Safety Officer Association (LARSOA) has
produced a document entitled School Crossing Patrol Service
Guidelines (June 2008) and the provision of a school crossing
patrol service in the Vale of Glamorgan follows these
guidelines. (A copy of the guidelines has been placed in the
Cabinet on the 21st February, 2011 considered a final proposal for
the 2011/2012 revenue budget together with the savings targets for
the period of 2011/2012 to 2013/2014. In considering the
matter, Cabinet resolved as follows:
(v) That the
Directorate of Environmental and Economic Regeneration prepare a
report for Cabinet on the criteria of the risk assessment before
existing school crossing patrols are withdrawn.
The reason for this resolution was to reduce risk
This report sets out the terms for the carrying out of a review of
the School Crossing Patrol Services and seeks agreement to draft a
policy for the provision of a School Crossing Patrol Service.
Relevant Issues and Options
The LARSOA Guidelines referred to in paragraph 2 above contain
advice and guidance on the provision of a School Crossing Patrol
Service, including the consideration of reviewing sites and
disestablishing sites (pages 18 and 19). The Guidelines
recommend the carrying out of reviews when circumstances change and
examples given include road and traffic changes. The
Guidelines also advise that the introduction of a traffic
management scheme could prompt a review. The Guidelines also
indicate that when disestablishing sites (either due to recruitment
difficulties or due to the introduction change of road safety
measures) there will be a need to communicate effectively the
reasons for disestablishing that site.
As a consequence, it is proposed to undertake a full review of all
School Crossing Patrol sites in the Vale of Glamorgan. The
stages of the review are recommended as follows:
Collection of accident statistics for all sites.
undertaken of all sites to assess the number of accompanied and
unaccompanied children and adults using the site. The surveys
will also need to quantify the two way traffic at the sites.
(iii) Sites will be
divided into categories, as follows:
(a) Those with no crossing
systems or infrastructure present.
(b) Those sites with
uncontrolled or informal traffic management systems (such as red
carpeting, narrowings and speed humps)
(c) Those with formal
crossing systems such as zebra crossing and light controlled
(iv) A full
consideration of the advice offered in the LARSOA Guidelines.
(v) A full
risk assessment of these sites based on the risks posed to
It is proposed to commence the review immediately. As part of
the review, it is also intended to write to all Schools, Governing
Bodies, Ward Members and Town and Community Councils that a review
is being undertaken and to allow all the opportunity to comment on
the review. It is anticipated that this communication will
take place during the current summer term.
The findings of the review will be reported to Cabinet for
consideration prior to the implementation of any recommendations
from that review. In addition and given the status of the
LARSOA document as guidelines it is also recommended that a School
Crossing Patrol Service Policy be drafted for wider
Resource Implications (Financial and Employment)
10. The review will be
undertaken within existing budgets and staff resources. The
findings of the review will need to be reported to Cabinet in
advance of progressing any actions arising out of the same.
Legal Implications (to Include Human Rights Implications)
11. The provision of a
School Crossing Patrol Service is non-statutory. The legal
and human right implications arising out of a consideration of the
findings of a review and establishing a policy will be the subject
of a subsequent report.
Crime and Disorder Implications
12. None applicable to
Equal Opportunities Implications (to include Welsh Language
13. None applicable to
14. The provision of a
School Crossing Patrol Service related to the Departmental
objectives of sustainable transport and the provision of a road
Policy Framework and Budget
15. This report is a
matter for Executive decision by Cabinet.
Consultation (including Ward Member Consultation)
16. All Ward Members have
been consulted on the report as there are potential implications
from all wards.
17. Councillor Bertin has
offered the following comments:
Safety is paramount and should be considered before cost.
full site risk assessment should be carried out at each site.
Survey all crossings under the current guidelines and let us know
we hold public consultations with those crossings under threat?
Sites earmarked for the loss of a crossing patrol should have
sufficient road markings and signs in place.
the review of Crossing Patrol Sites please be reported to Scrutiny
18. Councillor N Moore
has offered the following comments:
"Thank you for the report, which is very welcome,
although I would have thought that the recommendations are in the
I would have proposed that:
draft School Crossing Patrol Policy should be formulated as an
initial step, with that draft policy being reported to Cabinet and
then put out to consultation.
draft Policy as amended after the consultation, could then be
finally considered by Cabinet with further consultation as
necessary until a firm policy is finally agreed.
Then, and only then, should a review of the School Crossing Patrol
Sites be considered when a ‘Policy’ is in place to work
review of the School Crossing Patrol Sites should be a full and
comprehensive review in consultation with all Ward Members,
Schools, Governing Bodies and Town and Community Councils as part
of that review.
Following the review of the School Crossing Patrol Sites, the
findings should be reported to Scrutiny and then back Cabinet
for further consideration prior to implementation.
would also welcome a subsequent report back to the relevant
Governors and Head Teachers that may be affected if the Cabinet has
made any decision to withdraw any School Crossing Patrols at their
School, so that any proposals affecting them can be considered,
giving them reasonable time to allow them to put in place any
alternatives that they considered necessary before the withdrawal
of the School Crossing patrol is implemented.
I trust these comments will be reported to
19. In terms of the
comments made, full consultation is proposed as part of the
undertaking of a review of sites and the formulating of a
policy. The formulating of a policy and the undertaking of a
review of sites should be undertaken in parallel as the policy
document will need to refer to issues relating to site selection,
parameters for inclusion and exclusion of sites and the processes
of undertaking a review of sites in future. To undertake to
compile a policy document in the first instance would therefore
prejudice the review and remove key issues requiring consultation
for that review. It is therefore critical that the review and
policy formulation takes place at the same time and as part of the
Relevant Scrutiny Committee
20. Economy and
LARSOA: School Crossing Patrol Service
Guidelines June 2008.
Rob Thomas - Head of Planning and
Transportation - Tel: 01446 704621.
Committee Reports - Legal
Finance, ICT and Property
Learning and Development - Paula Ham
Rob Quick - Director of Environmental and