Planning an event or fundraising for the
Vale Eisteddfod 2012?
If you are then you may need a licence.
Broadly speaking, some form of licence is
required for the following:
You will need to check whether the venue you
intend to use for your event is already licensed for the kind of
activities you are planning. If it is not, you may need to obtain a
Temporary Event Notice (TEN). This is a notice given by an
individual when licensable activities are required for a temporary
event at premises that are not already licensed, e.g. a party,
a charitable event or a similar function.
We are having alcohol at our event, do we require a
If you are going to be selling alcohol then
yes a licence is required. This is known as a temporary event
notice or TEN. These cost £21 and must be submitted 10 clear
working days prior to the event. Should you need to submit a late
Temporary Event notice this must be given no later than 5 working
days but no earlier than 9 working days before the event.
It is recommended that residents bring their
own drinks and food to remove the requirement for a licence.
If the event is taking place in premises that
hold a premises licence for the sale of alcohol, please seek
permission from the premises' licence holder and then a TEN
may not be required.
We're playing music at our event - do we need an
If your event is open to the public then yes,
a licence is required. This is known as a temporary event notice
(TEN). If the event is taking place in premises that hold a
premises licence for regulated entertainment (e.g. live music,
recorded music etc.), please seek permission from the premises'
licence holder and then a TEN may not be required.
I need to complete a (TEN) Temporary Event Notice for
my event. How do I apply for one?
Two copies of the TEN must be with the
Licensing Team at the Council. One copy must be sent to
Environmental Health at the Council and one copy to the
Police. £21.00 payment must accompany
the form. The police and Environmental Health can make
objections to such a notice.
The number of clear
working days does not include the day the Temporary Event Notice is
submitted and the day of the event.
The Vale of Glamorgan Council cannot accept
applications outside of the specified days for prior to the event
even for charitable purposes.
If a Temporary Event Notice is required,
there is no exemption of the fee even if the event is for
We're having a tombola/raffle - do we need
If the cloakroom tickets are sold and drawn on
the day and the prizes are not worth more than £500 in
total, the draw will be exempt from gambling regulations.
Any proceeds from the tombola/raffle must go to a good cause such
as a charity, or even covering the cost of your event.
We advise that you
seek advice and make application if necessary as soon as
The Licensing Department is happy to discuss
any licence requirements that may be relevant to your event.
Further information is available from
Licensing: Tel 01446 709105,
Email Licensing@valeofglamorgan.gov.uk or
visit the Temporary Event
Notice section of our website.
If you are having or selling food at your event please contact
the food team for
If your event or provision of any licenceable activity is to
last more than 168 hours (seven days) then a premises licence
may be required.
Communities and Local Government Guide to organising a street
party or fete