ANNEX B - List of Processing Activities for the Registration Service

List of processing activities for the registration service at the Vale of Glamorgan Council (those not included in the Gro list annex A)

 

  

Annex B
DATAPROVIDERPURPOSEINFORMATIONPERSONAL INFORMATION BASIS FOR RETENTIONRETENTION PERIOD

Party to a marriage

Provisional booking form for  a wedding

Name and surname of parties to the marriage

 

Addresses

 

Contact details – telephone number, e   mail addresses

 

Place of marriage

 

Date of marriage

 

Time of marriage

YES

Proof of booking request

2 years following date of marriage –   remains with the marriage authorities for any discrepancies

Party to a civil partnership

Provisional booking form for a   registration

Name and surname of parties registering

 

Addresses

 

Contact details – telephone number, e   mail addresses

 

Place of registration

 

Date of registration

 

Time of registration

Yes

Proof of booking request

2 years following date of registration   – for any discrepancies

Party to a marriage

Confirmation of booking for a wedding

Name and surname of parties to the   marriage

Addresses

Place of marriage

Date of marriage

Time of marriage

Yes

Proof of booking made

 2 years following date of marriage – remains   with the marriage authorities for any discrepancies

Party to a civil partnership

Confirmation of booking a registration

Name and surname of parties   registering

Addresses

Place of registration

Date of registration

Time of registration

Yes

Proof of booking made

2 years following date of registration   – for any discrepancies

Party to a marriage

Pre ceremony discussion

Name and surname of parties to the   marriage

Occupations

Addresses

Place of marriage

Date of marriage

Time of marriage

Fathers names and

Occupation

Witness names

Yes

To confirm marriage ceremony contents   with the couple

2 years following date of marriage –   remains with the marriage authorities for any discrepancies

Party to civil partnership

Pre- ceremony discussion

Name and surname of parties to the   registration

Addresses

Occupations

Place of registration

Date of registration

Time of registration

Parents names and occupation

Witness names

Yes

To confirm ceremony contents with the   couple

 

 

 

2. Sharing of registration information

 

Applicant for a correction to a registration

To correct completed entries of birth, death, marriage or civil   partnership registration entries

The applicant must complete a correction request form for GRO, state   any inaccuracies in the registration, pay the fee, produce documentary   evidence, provide personal contact details

Yes

Statutory provision

Applicant for a re-registration