Minutes of a meeting held on 17th
Present: Councillor N. Moore (Chairman);
Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks,
L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.
Also present: Councillor C.P. Franks
RESOLVED – T H A T the minutes of the meeting
held on 3rd September 2012 be approved as a correct
DECLARATIONS OF INTEREST –
No declarations were received
REPRESENTATION ON STANDING ADVISORY COUNCIL ON RELIGIOUS EDUCATION
(sacre) (L) (SCRUTINY – CORPORATE RESOURCES) –
Approval was sought to appoint a
representative on the Standing Advisory Council on Religious
Education, following the resignation of one of the Councils
members. This would ensure that the Council’s eligible level
of representation was maintained.
Nominations had been sought from political
group leaders, and consequently, Councillor Thomas, on behalf of
the Conservative Group, nominated Councillor Mrs. Kelly Owen and
the Leader of the Plaid Cymru Group, Councillor Chris Franks,
This was a matter for Executive decision
T H A T Councillor Chris Franks be appointed as the Council
representative to fill the existing vacancy on SACRE.
Reason for decision
In order that the Council’s eligible level of
representation be maintained.
OUTCOME AGREEMENT 2010-2013 – END OF YEAR REPORT FOR 2011/12 (L)
(SCRUTINY – CORPORATE RESOURCES) –
Cabinet were advised of the progress that had
been made in achieving the Outcome Agreement 2010-2013.
The agreement was negotiated with the Welsh
Government in 2010 on the premise that the Council and Welsh
Government shared common objectives and the agreement would assist
in achieving these objectives.
An incentive grant of £1.2 million was
paid to the Council by WG annually, upon production of the evidence
of progress against each activity / measure.
The incentive grant was to be paid on a
sliding scale based on the extent to which actions and measures had
been achieved and the Council must be able to evidence
collaboration in order to secure 100% of the grant.
The agreement was set out in Appendix 1 to the
report and detailed the achievement of actions and performance
At the meeting Councillor Curtis recommended a
third recommendation that is outlined below in relation to the
Council’s biodiversity policy
This was a matter for Executive decision.
THAT the report on achievement of the Outcome Agreement with
the Welsh Government be noted.
THAT the report be forwarded to the Minister for Local Government
THAT a presentation on the Council’s Biodiversity policy is offered
to all Councillors.
THAT Cabinet receive a further report on the achievement of the
THAT Cabinet receive a further report on every revised target of
the outcome agreement.
Reasons for decisions
To advise Cabinet of the extent to which the outcomes listed in the
Agreement had been achieved.
In order for the Welsh Government to release the performance
That all members of the Council are brought up to date on the
Council’s Bio Diversity Policy.
In order that Cabinet are kept informed of progress against targets
and the financial implications of any WG decisions.
In order that Cabinet are kept informed of progress against
IMPROVEMENT PLAN 2012/13 (L) (SCRUTINY - ALL) -
Cabinet were presented with the final
draft of the Improvement Plan 2012/13.
The Plan set out in Appendix 1 to the
report, looked at performance and improvement information for all
directorates for the 2011/12 financial year. Most of the
information was based on the Corporate Plan and departmental
service plans. It was intended that the information would be
used by the Wales Audit Office in order to assess the Council’s
ability to improve. As such, it was extremely important in
terms of the reputation of the Council.
Members noted that the Plan was virtually
completed, although some performance information was subject to
change by the Local Government Data Unit. Final proofreading
and pagination must also be completed.
This was a matter for Executive
THAT the improvement Plan for 2012/13 be endorsed.
THAT the Managing Director, in consultation with the Leader, be
authorised to finalise the Plan.
THAT the final Plan be referred to Council for endorsement.
Reasons for decisions
To ensure that the actions are taken to improve services for all
(2&3) To agree the plan for external
audit within required timescales.
ST. PAUL’S CHURCH, PENARTH (LPCSD) (SCRUTINY – ECONOMY AND
Approval was sought to undertake a community
consultation exercise in order to obtain the local community’s
opinions, requirements and aspirations on the future use of the
former St. Paul’s church in Arcot Street, Penarth.
A report on the future of St Paul’s Church was
considered by the former Cabinet on 29th February 2012
Cabinet Minute C1656 stated:
(1) THAT a
sum of £250,000 be included in the Council’s 2012/13 Capital
Programme to allow occupation of the former St. Paul’s Church in
Penarth by Penarth Gymnastics Club and Penarth Boxing Club.
£250,000 be contributed from the Penarth Heights S106 funding at a
future date subject to satisfactory consultation under established
prior to the commencement of any works the Director of Legal,
Public Protection and Housing Services, in consultation with the
Director of Environmental and Economic Regeneration and the
Director of Finance, ICT and Property, complete new occupational
agreements with both organisations with an agreed annual rental
There were concerns that the Section 106 funds
were primarily secured to provide a community facility following
the demolition of the former Harbour View Community Centre, but it
was arguable whether a facility purely meeting the needs of two
sporting clubs (Boxing and Gymnastics) would achieve the objective
of catering for the wider needs of the community.
There were also concerns that the local
community had not had an opportunity to express their opinion as to
what is required or desired for the area regarding the St Paul’s
Church site. It was proposed that the views of the local
community gathered from the consultation exercise would assist in
future decisions relating to the use of the site.
It was anticipated that the exercise would be
undertaken before Christmas 2012 and that the findings would be
reported to Cabinet as soon as possible.
At the meeting Councillor Burnett commented
that as ward member and Cabinet member for planning she was pleased
that Cabinet had agreed to put forward this report for community
This was a matter for Executive decision.
(1) THAT a
comprehensive community consultation exercise be undertaken in the
St. Augustine’s ward of Penarth to obtain local community opinions
on the future use of the former St. Paul’s Church.
THAT the results of the consultation exercise be reported to the
Economy and Environment Scrutiny Committee and then back to Cabinet
in due course
THAT Cabinet receive a further report on the feasibility and cost
of temporary weatherproofing repairs to St Pauls Church, pending
decisions about a way forward for the use of the building.
Reasons for decisions
To ascertain the local community’s views on the future of St.
To inform Economy and Environment Scrutiny Committee and Cabinet of
the community’s views.
That Cabinet are informed of all temporary weatherproofing repair
costs in relation to St Pauls Church, pending decisions relating to
the long term use of the building.
MATTERS WHICH THE CHAIRMAN HAD DECIDED WERE URGENT
RESOLVED - T H A T the following matters which
the Chairman had decided were urgent for the reasons given beneath
the minute heading be considered.
People Local Commissioning Plan 2012/13 - 2013/14 (HBMCS)
(Scrutiny – Housing and public protection) -
Matter which the Chairman has decided is urgent by reason of the
need for the plan to be adopted
Cabinet received the draft Supporting
People Local Commissioning Plan 2012/13 - 2013/14 which was
attached as appendix A. The report sought authorisation for its
submission to the Regional Collaborative Committee for the Vale of
Glamorgan and Cardiff.
The Supporting People programme is the
policy and funding framework for delivering housing related support
to vulnerable people in different types of accommodation and across
The programme contributes to meeting the
aim of Improving Lives and Communities with a strong emphasis on
the prevention of homelessness.
Locally the programme works on a number of
strategic aims, that reflect Community Safety and Health, and
Social Care and Wellbeing objectives for delivering high quality
and strategically planned housing-related support services that are
The Welsh Government in July 2012
published new guidance that set down the requirement for all
Councils to develop an annual Local Commissioning Plan, which
replaces the previous Supporting People Operational Plan.
The development and coordination of the
Local Commissioning Plan is undertaken by the local Supporting
People Planning Group (SPPG) as required by Welsh Government.
Membership is made up of Officers from the Housing Division,
Social Services Department, the Wales Probation Service, Cardiff
and Vale University Health Board and the Voluntary Sector (the Vale
Housing and Homelessness Forum).
The main issues from the 2012/13 – 2013/14
local commissioning plan in respect of the development and
provision of supported accommodation services for the Vale of
Glamorgan are outlined below;
An assessment of the support needs of 863 individuals who contacted
the Housing Division and other voluntary and statutory sector
agencies in 2011/12 was undertaken and through this 'self
assessment' process 78.3% of those identified a support need.
Some 14.39% of those identified mild support needs, 28.34% moderate
support needs and 57.27% serious support needs.
A total of 2,600 units of support funded by Supporting People were
mapped throughout the County. The current supply of services
in the Vale shows that there were high levels of supported
accommodation for older people and moderate numbers for people with
mental health issues, learning difficulties and those that are
homeless or potentially homeless. There are lower levels of
supported accommodation specifically for clients with a chronic
illness, those that have suffered domestic abuse or who were in
danger of suffering domestic abuse and ex-offenders.
From the needs analysis, the plan determined that under the
Supporting People Programme there was a priority to develop,
amongst others, a direct access homeless hostel for clients under
the age of thirty-five, supported accommodation and floating
support units for clients with mental health issues (including
those with a dual diagnosis of substance misuse) and a second Extra
Care Scheme for clients with physical mobility issues, mental
health issues, learning difficulty, chronic illness or a
combination of some or all of these problems. All of these
support services would assist people to maintain their home,
integrate into the community and have a positive affect on the
number of homeless and repeat homeless presentations.
The total annual revenue costs of the new support services
identified in the Local Commissioning Plan was estimated to be in
the region of £1.7 million. There would also be a capital
funding requirement for some of the projects, which had yet to be
calculated. Therefore, a mismatch exists in terms of
available resources which Housing Services will continue to address
with our partners and Welsh Government.
It should be noted that the Council had
not developed an exit strategy for all supporting people funded
services, as the effect of a total loss of funding from Welsh
Government would affect support services throughout Wales, leading
to the closure or severe restrictions to services of voluntary
support organisations that are funded in this way. This was
an unlikely scenario given that Supporting People was introduced in
2003 and a recent review of the Programme had resulted in new
Guidance being published in July 2012.
This was a matter for executive decision
THAT the Supporting People Local Commissioning Plan 2012/13 -
2013/14 be approved and Cabinet agrees to its submission to the
Regional Collaborative Committee for the Vale of Glamorgan and
THAT Cabinet agree to the use of the urgency procedure under
article 13 of the Council Constitution to enable the Supporting
People Local Commissioning Plan to be considered at the first
meeting of the Regional Collaborative Committee, that will take
place in October 2012.
THAT the report is referred to the Housing and Public Protection
Reasons for decisions
To ensure that the Council complies with the requirements of the
new Supporting People Programme Grant (SPPG) Guidance (Wales) July
In order to meet required deadlines.