Minutes of a meeting held on 17th September 2012.


Present:  Councillor N. Moore (Chairman); Councillor S.C. Egan (Vice-Chairman); Councillors Ms. B.E. Brooks, L. Burnett, R.F. Curtis, C.P.J. Elmore and G. John.


Also present: Councillor  C.P. Franks


C1823                        MINUTES –


RESOLVED – T H A T the minutes of the meeting held on 3rd September 2012 be approved as a correct record.



C1824                        DECLARATIONS OF INTEREST –


No declarations were received




Approval was sought to appoint a representative on the Standing Advisory Council on Religious Education, following the resignation of one of the Councils members.  This would ensure that the Council’s eligible level of representation was maintained.


Nominations had been sought from political group leaders, and consequently, Councillor Thomas, on behalf of the Conservative Group, nominated Councillor Mrs. Kelly Owen and the Leader of the Plaid Cymru Group, Councillor Chris Franks, nominated himself.


This was a matter for Executive decision




(1)               T H A T Councillor Chris Franks be appointed as the Council representative to fill the existing vacancy on SACRE.


Reason for decision


In order that the Council’s eligible level of representation be maintained.


C1826                        OUTCOME AGREEMENT 2010-2013 – END OF YEAR REPORT FOR 2011/12 (L) (SCRUTINY – CORPORATE RESOURCES) –


Cabinet were advised of the progress that had been made in achieving the Outcome Agreement 2010-2013.


The agreement was negotiated with the Welsh Government in 2010 on the premise that the Council and Welsh Government shared common objectives and the agreement would assist in achieving these objectives. 


An incentive grant of  £1.2 million was paid to the Council by WG annually, upon production of the evidence of progress against each activity / measure.


The incentive grant was to be paid on a sliding scale based on the extent to which actions and measures had been achieved and the Council must be able to evidence collaboration in order to secure 100% of the grant.


The agreement was set out in Appendix 1 to the report and detailed the achievement of actions and performance measures.


At the meeting Councillor Curtis recommended a third recommendation that is outlined below in relation to the Council’s biodiversity policy


This was a matter for Executive decision.




(1)               THAT the report on achievement of the Outcome Agreement with the Welsh Government be noted.


(2)               THAT the report be forwarded to the Minister for Local Government for assessment.


(3)               THAT a presentation on the Council’s Biodiversity policy is offered to all Councillors.


(4)               THAT Cabinet receive a further report on the achievement of the  incentive grant.


(5)               THAT Cabinet receive a further report on every revised target of the outcome agreement.


Reasons for decisions


(1)               To advise Cabinet of the extent to which the outcomes listed in the Agreement had been achieved.


(2)               In order for the Welsh Government to release the performance incentive grant.


(3)               That all members of the Council are brought up to date on the Council’s Bio Diversity Policy.


(4)               In order that Cabinet are kept informed of progress against targets and the financial implications of any WG decisions.


(5)               In order that Cabinet are kept informed of progress against targets.


C1827                        IMPROVEMENT PLAN 2012/13 (L) (SCRUTINY - ALL) -


Cabinet were presented with the final draft of the Improvement Plan 2012/13.


The Plan set out in Appendix 1 to the report, looked at performance and improvement information for all directorates for the 2011/12 financial year.  Most of the information was based on the Corporate Plan and departmental service plans.  It was intended that the information would be used by the Wales Audit Office in order to assess the Council’s ability to improve.  As such, it was extremely important in terms of the reputation of the Council.


Members noted that the Plan was virtually completed, although some performance information was subject to change by the Local Government Data Unit.  Final proofreading and pagination must also be completed.


This was a matter for Executive decision.




(1)               THAT  the improvement Plan for 2012/13 be endorsed.


(2)               THAT the Managing Director, in consultation with the Leader, be authorised to finalise the Plan.


(3)               THAT the final Plan be referred to Council for endorsement.


Reasons for decisions


(1)               To ensure that the actions are taken to improve services for all directorates.


(2&3) To agree the plan for external audit within required timescales.




Approval was sought to undertake a community consultation exercise in order to obtain the local community’s opinions, requirements and aspirations on the future use of the former St. Paul’s church in Arcot Street, Penarth.


A report on the future of St Paul’s Church was considered by the former Cabinet on 29th February 2012 Cabinet Minute C1656 stated:

(1)       THAT a sum of £250,000 be included in the Council’s 2012/13 Capital Programme to allow occupation of the former St. Paul’s Church in Penarth by Penarth Gymnastics Club and Penarth Boxing Club.

(2)       THAT £250,000 be contributed from the Penarth Heights S106 funding at a future date subject to satisfactory consultation under established S106 procedures.

(3)       THAT prior to the commencement of any works the Director of Legal, Public Protection and Housing Services, in consultation with the Director of Environmental and Economic Regeneration and the Director of Finance, ICT and Property, complete new occupational agreements with both organisations with an agreed annual rental fee.

There were concerns that the Section 106 funds were primarily secured to provide a community facility following the demolition of the former Harbour View Community Centre, but it was arguable whether a facility purely meeting the needs of two sporting clubs (Boxing and Gymnastics) would achieve the objective of catering for the wider needs of the community.

There were also concerns that the local community had not had an opportunity to express their opinion as to what is required or desired for the area regarding the St Paul’s Church site.  It was proposed that the views of the local community gathered from the consultation exercise would assist in future decisions relating to the use of the site.

It was anticipated that the exercise would be undertaken before Christmas 2012 and that the findings would be reported to Cabinet as soon as possible.

At the meeting Councillor Burnett commented that as ward member and Cabinet member for planning she was pleased that Cabinet had agreed to put forward this report for community consultation.

This was a matter for Executive decision.




(1)       THAT a comprehensive community consultation exercise be undertaken in the St. Augustine’s ward of Penarth to obtain local community opinions on the future use of the former St. Paul’s Church.


(2)               THAT the results of the consultation exercise be reported to the Economy and Environment Scrutiny Committee and then back to Cabinet in due course


(3)               THAT Cabinet receive a further report on the feasibility and cost of temporary weatherproofing repairs to St Pauls Church, pending decisions about a way forward for the use of the building.


Reasons for decisions



(1)               To ascertain the local community’s views on the future of St. Paul’s Church.


(2)               To inform Economy and Environment Scrutiny Committee and Cabinet of the community’s views.


(3)               That Cabinet are informed of all temporary weatherproofing repair costs in relation to St Pauls Church, pending decisions relating to the long term use of the building.




RESOLVED - T H A T the following matters which the Chairman had decided were urgent for the reasons given beneath the minute heading be considered.


C1830                      Supporting People Local Commissioning Plan 2012/13 - 2013/14 (HBMCS)  (Scrutiny – Housing and public protection) -


Matter which the Chairman has decided is urgent by reason of the need for the plan to be adopted


Cabinet received the draft Supporting People Local Commissioning Plan 2012/13 - 2013/14 which was attached as appendix A. The report sought authorisation for its submission to the Regional Collaborative Committee for the Vale of Glamorgan and Cardiff.

The Supporting People programme is the policy and funding framework for delivering housing related support to vulnerable people in different types of accommodation and across all tenures.

The programme contributes to meeting the aim of Improving Lives and Communities with a strong emphasis on the prevention of homelessness.

Locally the programme works on a number of strategic aims, that reflect Community Safety and Health, and Social Care and Wellbeing objectives for delivering high quality and strategically planned housing-related support services that are cost effective.

The Welsh Government in July 2012 published new guidance that set down the requirement for all Councils to develop an annual Local Commissioning Plan, which replaces the previous Supporting People Operational Plan. 

The development and coordination of the Local Commissioning Plan is undertaken by the local Supporting People Planning Group (SPPG) as required by Welsh Government.  Membership is made up of Officers from the Housing Division, Social Services Department, the Wales Probation Service, Cardiff and Vale University Health Board and the Voluntary Sector (the Vale Housing and Homelessness Forum).

The main issues from the 2012/13 – 2013/14 local commissioning plan in respect of the development and provision of supported accommodation services for the Vale of Glamorgan are outlined below;

·               An assessment of the support needs of 863 individuals who contacted the Housing Division and other voluntary and statutory sector agencies in 2011/12 was undertaken and through this 'self assessment' process 78.3% of those identified a support need.  Some 14.39% of those identified mild support needs, 28.34% moderate support needs and 57.27% serious support needs. 


·               A total of 2,600 units of support funded by Supporting People were mapped throughout the County.  The current supply of services in the Vale shows that there were high levels of supported accommodation for older people and moderate numbers for people with mental health issues, learning difficulties and those that are homeless or potentially homeless.  There are lower levels of supported accommodation specifically for clients with a chronic illness, those that have suffered domestic abuse or who were in danger of suffering domestic abuse and ex-offenders. 


·               From the needs analysis, the plan determined that under the Supporting People Programme there was a priority to develop, amongst others, a direct access homeless hostel for clients under the age of thirty-five, supported accommodation and floating support units for clients with mental health issues (including those with a dual diagnosis of substance misuse) and a second Extra Care Scheme for clients with physical mobility issues, mental health issues, learning difficulty, chronic illness or a combination of some or all of these problems.  All of these support services would assist people to maintain their home, integrate into the community and have a positive affect on the number of homeless and repeat homeless presentations.


·               The total annual revenue costs of the new support services identified in the Local Commissioning Plan was estimated to be in the region of £1.7 million.  There would also be a capital funding requirement for some of the projects, which had yet to be calculated.  Therefore, a mismatch exists in terms of available resources which Housing Services will continue to address with our partners and Welsh Government.

It should be noted that the Council had not developed an exit strategy for all supporting people funded services, as the effect of a total loss of funding from Welsh Government would affect support services throughout Wales, leading to the closure or severe restrictions to services of voluntary support organisations that are funded in this way.  This was an unlikely scenario given that Supporting People was introduced in 2003 and a recent review of the Programme had resulted in new Guidance being published in July 2012. 

This was a matter for executive decision




(1)            THAT the Supporting People Local Commissioning Plan 2012/13 - 2013/14 be approved and Cabinet agrees to its submission to the Regional Collaborative Committee for the Vale of Glamorgan and Cardiff.


(2)            THAT Cabinet agree to the use of the urgency procedure under article 13 of the Council Constitution to enable the Supporting People Local Commissioning Plan to be considered at the first meeting of the Regional Collaborative Committee, that will take place in October 2012.


(3)            THAT the report is referred to the Housing and Public Protection Scrutiny Committee.


Reasons for decisions


(1)               To ensure that the Council complies with the requirements of the new Supporting People Programme Grant (SPPG) Guidance (Wales) July 2012.


(2)               In order to meet required deadlines.


(3)               For information.