Agenda Item No 6

The Vale of Glamorgan Council


Corporate Performance and Resources Scrutiny Committee: 13th December 2016


Report of the Managing Director


Vale of Glamorgan Public Services Board Progress Report


Purpose of the Report

  1. To update the Committee on the establishment of a new Public Services Board (PSB) for the Vale of Glamorgan, including its terms of reference and scrutiny arrangements, and to outline the planned work of the PSB for 2016/17.


  1. That the Committee note the PSB terms of reference, progress made and timetable for publishing the assessment of local well-being.
  2. That the Committee endorses the approach to the scrutiny of the PSB as outlined in this report.
  3. That the Committee consider the Annual Report 2015/16 of the former Local Service Board.

Reasons for the Recommendations

  1. The Committee is aware of the role of the PSB and its work programme for 2016/17.
  2. To enable the Committee to incorporate scrutiny of the PSB into its work programme.
  3. To enable the Committee to consider the achievements of the LSB and challenges for 2016/17.


  1. The Well-being of Future Generations Act came into force in April 2016 and its primary aim is to ensure public bodies improve the economic, social, environmental and cultural well-being of Wales in accordance with the sustainable development principle.
  2. The Act established Public Services Boards (PSBs) in each local authority area and these build on work already undertaken through the Local Service Boards which they replace.
  3. The work of the PSB must be scrutinised by a designated local authority scrutiny committee. The guidance acknowledges, however, that it will be legitimate for a scrutiny committee to scrutinise the work of the PSB in relation to a particular issue relevant to their terms of reference. Council on the 28th September 2016 designated this Committee to be responsible for scrutinising the PSB and that the terms of reference should be amended accordingly. The report to Council confirmed that individual pieces of work relating to the other "well-being outcome" focused scrutiny committees would be referred to those committees.
  4. The Act sets out seven well-being goals against which specified public bodies and Public Services Boards must set and publish well-being objectives. These objectives must be designed to maximise the contribution to the achievement of the national well-being goals. Members will be aware that the Council's new Corporate Plan has been designed around a set of four well-being outcomes and eight objectives consistent with the Act. The seven well-being goals are:
  • A prosperous Wales
  • A resilient Wales
  • A healthier Wales
  • A more equal Wales
  • A Wales of cohesive communities
  • A Wales of vibrant culture and thriving Welsh language
  • A globally responsible Wales
  1. The Well-being of Future Generations Act details the statutory members of the PSB who are the Local Authority, Local Health Board, the Fire & Rescue Authority and Natural Resources Wales. There are also a number of organisations that must be invited to participate in the PSB who are known as 'invited participants'. These are Welsh Ministers, the Chief Constable of the police force in the area, the Police and Crime Commissioner, a person required to provide probation services in relation to the local authority area and a body representing voluntary organisations in the area.
  2. The PSB can also invite other organisations to participate in the PSB but these organisations must 'have a material interest in the well-being of the area' and 'exercise functions of a public nature'.
  3. Statutory guidance sets out the different roles and responsibilities between 'members' and 'participants' and other partners and suggested organisations that the PSB should engage with. This guidance has informed the terms of reference and membership of the Vale PSB which were agreed at the first meeting of the Vale PSB on the 19th May 2016. Details of PSB membership is attached as Appendix A and the terms of reference are attached as Appendix B.
  4. Councillor Neil Moore has been elected Chair of the PSB with Mark Brace from the South Wales Police and Crime Commissioner's Office and Bob Tooby from the Wales Ambulance Trust appointed as vice chairs for the first year.
  5. At the first meeting the PSB agreed a name and logo for the PSB 'Our Vale, Ein Bro'.
  6. The PSB also agreed at its first meeting to adopt the existing Community Strategy and its Delivery Plan and the sub-group arrangements of the former LSB. It was agreed that structures would need to be reviewed as part of the development of the PSB's Well-being Plan which must be published in 2018. The current structure of the sub-groups is attached as Appendix C. This structure diagram also details which scrutiny committee would scrutinise the issues being taken forward by the different sub-groups.
  7. The PSB will continue to focus on tackling poverty as outlined in the current delivery plan and in particular aligning the work of the Families First, Flying Start, Communities First and Supporting People programmes, helping people in to work and tackling financial exclusion.

Relevant Issues and Options

Scrutiny of the PSB

  1. Scrutiny of the work of the PSB falls within the terms of reference for the Corporate Performance and Resources Committee. It is intended that reports on specific issues e.g. community safety, NEETs will continue to be reported to the relevant scrutiny committee. This approach is similar to how the work of the former Local Service Board was scrutinised.
  2. The Committee are requested to consider the work of the PSB in terms of the achievements and challenges detailed in the Annual Report, which is attached as Appendix D the performance management arrangements outlined in this report and the work being undertaken for the Well-being Assessment and consider how it may wish to scrutinise the PSB, in order to inform its work programme.

Well-being Assessment and Well-being Plan

  1. The PSB must publish a Well-being Plan by May 2018 which must be informed by a well-being assessment. Statutory guidance sets out the process by which PSBs must produce an assessment of the state of well-being in the PSB area. This assessment must be published twelve months before the publication of the PSB's Well-being Plan. The PSB must publish a set of well-being objectives within the Well-being Plan and these must be designed in such a way as to maximise the PSB's contribution to the achievement of the national well-being goals.
  2. Well-being plans are intended to provide a more holistic, citizen focused approach to the planning and delivery of public services and can also be used as a vehicle to fulfil other statutory duties. One of the challenges that will need to be reflected in the plan will be achieving a balance between meeting the needs of different communities as identified by the well-being assessment and creating efficiencies which can be achieved through delivering services across a larger area.
  3. Work has already begun on the well-being assessment with an aim to publish it in April 2017. The assessment will include a range of Vale wide data but there will also be a community focus to the work. The PSB has agreed that, where appropriate, information will be provided on a community level for Barry, Eastern Vale and Western Vale. Some data will also be included at lower geographical levels if relevant and available. The needs of vulnerable groups and people with protected characteristics will also be included in the assessment.
  4. A range of data sources will be used within the assessment which will be informed by a range of other evidence including research and evaluation and the results of engagement activities with the public and stakeholders. The assessment will utilise a common data set which has been commissioned by Welsh Government and produced by the Local Government Data Unit. The data set includes the national well-being indicators that accompany the Act and the Public Health Outcomes Framework indicators.
  5. To assist with the production of the well-being assessments grant funding has been made available by Welsh Government on a regional level. The Vale PSB and Cardiff PSB were successful in obtaining £45k funding to support the work on well-being assessments. This is being split equally across the two areas and being utilised by both PSBs for data gathering, analysis work and engagement for their assessments. Officers are also working with the lead officers for the Population Needs Assessment which has to be undertaken as part of duties on the regional Integrated Health and Social Care Partnership under the Social Services and Well-being Act. This is ensuring a joined up approach to engagement and the sharing of data and expertise.
  6. As part of the joint work on engagement a brand has been developed ('Let's talk') which is being used across Cardiff and the Vale of Glamorgan for all relevant engagement activities. The range of activities includes surveys, focus groups and attendance at events, networks and meetings. The first Vale specific survey was undertaken through July and August. More than 800 responses to the survey have been received and these are currently being analysed. The survey was promoted by partners and was available online and in hard copy for example in the Civic Offices, local libraries and Llandough Hospital.
  7. In addition to the survey partners have attended a number of events including the Vale Show, Festivale, the Penarth Festival, St Athan Community Fun Day and Flying Start Fun Day. Officers also spent a day at Barry Island based in one of the Beach Huts and were able to speak to residents from across the Vale about what they think is good about where they live, what could be better and what services are important for health and well-being.
  8. Information from the engagement together with relevant data and research information will be included in a draft well-being assessment which will be consulted on in December and January. A series of focus groups had been arranged for September but were cancelled due to a lack of interest. Focus groups will now take place in the new year as part of the consultation on the draft assessment. This will enable a more focused dialogue around the emerging findings.
  9. The draft well-being assessment will also be presented to the Committee in January as part of the consultation exercise.
  10. The timetable for the key milestones for the well-being assessment and plan are detailed in Appendix E.

Performance Management

  1. As the PSB has agreed to adopt the plans and arrangements that had been set up as part of the work of the former LSB this will also include the existing performance management arrangements. These include:
  • Progress reports on the Community Strategy Delivery Plan which focuses on tackling poverty. (May and November)
  • Annual Core Indicators report (July)
  • Community Strategy Annual Report (September)
  1. All performance reports are published on the Public Services Board website.
  2. Following the publication of the Well-being Plan in 2018 the PSB will be required to produce an Annual Report setting out the steps taken to meet their objectives. This will build on the performance management arrangements already in place.
  3. Performance management arrangements will be revisited following the publication of the well-being assessment and as part of the development of the Well-being Plan.
  4. The Vale LSB had produced an Annual Report for the past few years and the Annual Report for 2015/16 was considered and approved at the September meeting of the PSB. As in previous years Members are asked to consider the report which is attached as Appendix D and advise whether there are any aspects in particular that they would like to scrutinise in more detail.
  5. It is proposed that future Annual Reports of the PSB will be presented to the committee.

Resource Implications (Financial and Employment)

  1. Statutory guidance states that 'the local authority must make administrative support available to the Public Services Board.' This is considered to be 'ensuring the Public Services Board is established and meets regularly; preparing the agenda and commissioning papers for meetings; inviting participants and managing attendance; work on the annual report and preparation of evidence for scrutiny.'
  2. The guidance continues 'it is for the board to determine how it will resource the functions it has to undertake, which are a responsibility of all the statutory members equally. It is for the board to determine appropriate and proportionate resourcing of the board's collective functions.'
  3. Administrative, policy and performance management support will be provided by the Council's Performance and Policy team. Work has been undertaken to identify funding and capacity to undertake this work from within existing resources. In doing so, the linkages with other corporate performance arrangements are being made. A Welsh Government grant is funding some of the work needed for the well-being assessment which is also being led by the Performance and Policy team with support from the PSB Business Intelligence Group.

Sustainability and Climate Change Implications

  1. The PSB must consider economic, social, environmental and cultural well-being of the area and contribute to the national well-being goals. The PSB must also work in accordance with the sustainable development principle, seeking to ensure that the needs of the present are met without compromising the ability of future generations to meet their own needs.

Legal Implications (to Include Human Rights Implications)

  1. The Well-being of Future Generations (Wales) Act received Royal Assent on the 29th April 2015 and came in to force on the 1st April 2016. The Act strengthens existing governance arrangements for improving the well-being of Wales to ensure that present needs are met without compromising the ability of future generations to meet their own needs. The new legislation applies to a number of public bodies including local authorities.
  2. 'The Act' makes provision by virtue of a Local Authority's Executive arrangements under Part 2 of the Local Government Act 2000 (as amended) for the scrutiny of decisions made and actions taken by the PSB, including the review and scrutiny of the board's governance arrangements along with other functions as provided for under 'the Act'. A local authority is entitled, where it has more than one overview and scrutiny committee, to designate a committee for the purposes of carrying out the functions referred to above in accordance with 'the Act.

Crime and Disorder Implications

  1. Crime and disorder information will be included in the well-being assessment and community safety issues will continue to be reported to the PSB. The police, fire service, probation services and Police and Crime Commissioner's office are all represented on the PSB.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no specific equal opportunity implications associated with this report. The PSB will engage with hard to reach groups as part of the work on the well-being assessment and plan and an Equality Impact Assessment will also be undertaken.

Corporate/Service Objectives

  1. The work of the PSB is consistent with the well-being objectives detailed in the Corporate Plan 2016-20 and will assist with the delivery of a number of commitments.

Policy Framework and Budget

  1. The terms of reference for scrutiny committees are a matter for Council to determine.

Consultation (including Ward Member Consultation)

  1. No consultation has been necessary for the drafting of this report.

Relevant Scrutiny Committee

  1. Corporate Performance and Resources

Background Papers

Shared Purpose: Shared Future, Statutory Guidance on the Well-being of Future Generations (WALES) Act 2015 - SPSF 3 Collective role (public services boards)

Contact Officer

Helen Moses - Strategy and Partnerships Manager

Officers Consulted

Jeff Wyatt - Head of Democratic Services

Responsible Officer:

Huw Isaac - Head of Performance and Development