Agenda Item No. 7

 

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 25th January 2018

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April 2017 to 30th  November 2017

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2017/18 Capital Programme for the period 1st April 2017 to 30th November 2017.

Recommendations

It is recommended :-

  1. That Scrutiny Committee note the progress made on the 2017/18 Capital Programme.
  2. That Scrutiny Committee note the use of Delegated Authority to:
  • Jenner Park School Multi Use Games Area- Include a new scheme with a budget of £20k to be funded from S106 monies.
  • Oakfield/Ysgol Gwaun Y Nant Community Garden Project - Include a new scheme with a budget of £39k to be funded from S106 monies. £3k allocated to 2017/18 and £36k allocated to 2018/19.
  • Peterston Super Ely Primary WC Refurbishment - Vire £9k from this scheme to Fairfield Primary Nursery Adaptions scheme.
  • Improve access into Cogan Primary School - Include a new scheme with a budget of £30k to be funded from S106 monies.
  • Court Ward Park Improvements - Include a new scheme with a budget of £55k to be funded from S106 monies. £5k allocated to 2017/18 and £50k allocated to 2018/19.
  1. That Scrutiny Committee note the following changes to the 2017/18 Capital Programme:-
  • St. Cyres Comprehensive Grounds Maintenance Store - Include a new scheme into the Capital Programme, £36k to be funded from the Schools Rationalisation reserve.
  • Llancarfan Primary School Decking - Include a new scheme into the Capital Programme, £13k to be funded from the School's revenue budget.
  • Victoria Primary - External Refurbishment Works - Vire £7k from this scheme to:-

- £1k to Albert Primary School listed buildings fabric repairs

- £1k to Fairfield Primary School replacement flat roof

- £1k to Ysgol Sant Curig - re-roofing & replace defective timbers

- £1k to Llanfair Demountable

- £2k to Romilly Demountable

- £1k to Demolition Ysgol Maes Dyfan.

  • Bryn Hafren Kitchen Canopy - Include a new scheme into the Capital Programme, £13k to be funded from the Catering revenue budget.
  • Ysgol Bro Morgannwg Kitchen Canopy - Include a new scheme into the Capital Programme, £10k to be funded from the Catering revenue budget.
  • St Illtyds School Kitchen Refurbishment - Include a new scheme into the Capital Programme, £31k to be funded from the Catering revenue budget.
  • Cadoxton Primary School Kitchen Refurbishment - Include a new scheme into the Capital Programme, £31k to be funded from the Catering revenue budget.
  • Dinas Powys to Cardiff Corridor Bus Priority Measures - Vire £5k from this scheme to the WelTag Stage Two Transport Network Appraisal.
  • Harbour Road Overflow Car Park - Remove this £10k budget from the Capital Programme.
  • Penarth Pier - Increase this budget by £30k to be funded from Penarth Pier plaque scheme reserve.
  • Fford Y Millennium Footway/Cycleway - Request to vire £2k to the 'Improve Pedestrian movements along Dock View Road' scheme.
  1. That Scrutiny Committee note the following changes to the 2017/18 and future years Capital Programme:
  • Ogmore by Sea Sustainable Transport Improvements - The carry forward of £30k into the 2018/19 Capital Programme.
  • Dimming of Street Lighting/Fitting of LED lanterns - The carry forward of £550k into the 2018/19 Capital Programme.
  • Leisure Capital Bids - The carry forward of £275k into the 2018/19 Capital Programme.
  • Maendy Pedestrian Sustainable Transport Improvement - The carry forward of £79k into 2018/19 Capital Programme.
  • St. Athan Sustainable Transport Improvements - The carry forward of £147k into 2018/19 Capital Programme.
  • Ferm Goch Sustainable Transport Improvements - The carry forward of £70k into the 2018/19 Capital Programme.
  • Colwinston Play Area - Included a new scheme in the Capital Programme with a budget of £48k, to be split £5k in 2017/18 and £43k in 2018/19 to be funded from S106 monies.
  1. That Scrutiny Committee note the use of Emergency Powers to:
  • Approve the inclusion of £714k Welsh Government Grant into the 2017/18 Capital Programme for:-

- Road Safety Grant: South Road Sully £252k

- Road Safety Grant: Pen-Y-Turnpike Road / Mill Road £92k

- Safer Routes in Communities: Dinas Powys to Penarth via Cosmeston £250k

- Dinas Powys Transport Network Study £20k

- Cardiff / Vale of Glamorgan Coastal Sustainable Transport Corridors £100k

Reasons for the Recommendations

  1. To advise Committee of the progress on the Capital Programme.
  2. To advise Committee of the use of Delegated Authority.
  3. To allow schemes to proceed in the current financial year.
  4. To allow schemes to proceed in the current and future financial years.
  5. To advise Committee of the use of Emergency Power.

Background

  1. Council on the 1st March 2017 minute no. 863 approved the Capital Programme for 2017/18 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 30th  November 2017.
  2. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Learning and Skills

  1. Jenner Park School Multi Use Games Area - A delegated authority has been approved to include a new scheme of £20k into the Capital Programme to be funded from S106 monies.
  2. Oakfield/Ysgol Gwaun Y Nant Community Garden Project - A delegated authority has been approved to include a new scheme of £39k into the Capital Programme to be funded from S106 monies. £3k is allocated to 2017/18 and £36k allocated to 2018/19. This scheme will create an outdoor educational area for environmental learning.
  3. Peterston Super Ely Primary WC Refurbishment - A delegated authority has been approved to vire £9k from this scheme to Fairfield Primary Nursery Adaptions scheme. The original budget for Fairfield Primary School was £20k however after quotations were returned a budget of £29k was required. The additional cost has been incurred due to changes to the design of the project which only became apparent after more detailed development work had been carried out. The Peterston Super Ely Primary Toilet works were completed under budget with an underspend of £9k.
  4. St. Cyres Comprehensive Grounds Maintenance Store - It has been requested that a new scheme is included in the Capital Programme for a steel grounds maintenance shed at St. Cyres Comprehensive School in order to store grounds maintenance equipment. The total budget for these works is £36k to be funded from the Schools Rationalisation reserve.
  5. Llancarfan Primary School Decking - It has been requested to include a new scheme into the 2017/18 Capital Programme for decking at Llancarfan Primary School. The total budget for these works is £13k to be funded from the School's revenue budget.
  6. Victoria Primary - External Refurbishment Works - This scheme is complete and is £7k underspent. There a several schemes relating to previous years with small spend. It has been requested to vire:-

- £1k to Albert Primary School listed buildings fabric repairs

- £1k to Fairfield Primary School replacement flat roof

- £1k to Ysgol Sant Curig - re-roofing and replace defective timbers

- £1k to Llanfair Demountable

- £2k to Romilly Demountable

- £1k to Demolition Ysgol Maes Dyfan.

  1. Bryn Hafren Kitchen Canopy - It has been requested to include a new scheme into the 2017/18 Capital Programme for a canopy in Bryn Hafren kitchen. The total budget for these works is £13k to be funded from the Catering revenue budget.
  2. Ysgol Bro Morgannwg Kitchen Canopy - It has been requested to include a new scheme into the 2017/18 Capital Programme for a canopy in Ysgol Bro Morgannwg kitchen. The total budget for these works is £10k to be funded from the Catering revenue budget.
  3. St. Illtyds School Kitchen Refurbishment - It has been requested to include a new scheme into the 2017/18 Capital Programme for a refurbishment to St. Illtyd's kitchen. The total budget for these works is £31k to be funded from the Catering revenue budget.
  4. Cadoxton Primary School Kitchen Refurbishment - It has been requested to include a new scheme into the 2017/18 Capital Programme for a refurbishment to Cadoxton Primary School kitchen. The total budget for these works is £31k to be funded from the Catering revenue budget.

Environment & Housing

  1. Ogmore by Sea Sustainable Transport Improvements - Meetings have taken place with Members and the Community Council. The Community Council are going to submit their priorities for this scheme to the Council in February 2018; it has been requested to carry forward £30k into the 2018/19 Capital Programme.
  2. Dimming of Street Lighting/Fitting of LED lanterns - There have been delays progressing implementation due to the need to undertake a trial. Due to this the full extent of the works will not be complete by the end of this financial year. It has been requested that £550k is carried forward into the 2018/19 Capital Programme.
  3. Dinas Powys to Cardiff Corridor Bus Priority Measures - It has been requested to vire £5k from this scheme to the WelTag Stage Two Transport Network Appraisal for Dinas Powys scheme to enable survey and modelling work in the Dinas Powys area.
  4. Harbour Road Overflow Car Park - The £10k budget carried forward from 2016/17 for this scheme was to fund barriers at the above car park however this was carried out by Network Rail's contractor as part of their work to the viaduct structure. This budget is no longer required and it has been requested to remove the £10k from the Capital Programme.
  5. Local Transport Fund, Road Safety and Safe Routes in Communities Capital Grants - An emergency power was approved to increase the Capital Programme by £714k to be funded from Welsh Government grant. The funding is allocated to the following schemes: -

- Road Safety Grant: South Road Sully £252k

- Road Safety Grant: Pen-Y-Turnpike Road / Mill Road £92k

- Safer Routes In Communities: Dinas Powys to Penarth Via Cosmeston £250k

- Dinas Powys Transport Network Study £20k

- Cardiff / Vale of Glamorgan Coastal Sustainable Transport Corridors £100k.

  1. Leisure Capital Bids - £300k of this budget relates to works on Cowbridge Leisure Centre Roof. Tenders for the roof have been received but are significantly above the available budget, the scheme is being redesigned and will be re-tendered. It has been requested to carry forward £275k into the 2018/19 Capital Programme.
  2. Penarth Pier - It has been requested to increase this budget by £30k to be funded from Penarth Pier plaque scheme reserve for works to the boardwalk along the pier.

Managing Director and Resources

  1. Improve access into Cogan Primary School - A delegated authority has been approved to include a new scheme of £30k into the Capital Programme to be funded from S106 monies. The proposed scheme seeks to improve access into the school and to improve the safety for the children during drop off times.
  2. Court Ward Park Improvements - A delegated authority has been approved to include a new scheme of £55k into the Capital Programme to be funded from S106 monies. £5k is allocated in 2017/18 and £50k allocated in 2018/19.
  3. Ffordd Y Mileniwm Footway/Cycleway - This scheme is complete and £2k underspent however the 'Improve Pedestrian movements along Dock View Road' scheme is estimated to be £2k above budget, due to the need to complete further utility services along the footway. It has been requested to vire £2k to the 'Improve Pedestrian movements along Dock View Road' scheme.
  4. Maendy Pedestrian Sustainable Transport Improvement - The Welsh Government have recently offered further funding (18th December 2017) to deliver schemes that grant was applied for at the beginning of the financial year but was originally unsuccessful. The funding is required  to be spent by 31st March 2018. In order for the Council to accept this funding to deliver the schemes, the S106 funded schemes will be delayed until the new financial year (2018/19). The time limit for delivering the S106 schemes is over a five year period from the date that the money is received and therefore less urgent in terms of spending the funding. Therefore, it has been requested to carry forward £79k into 2018/19 Capital Programme.
  5. St. Athan Sustainable Transport Improvements - The Welsh Government have recently offered further funding (18th December 2017) to deliver schemes that grant was applied for at the beginning of the financial year but was originally unsuccessful. The funding is required to be spent by 31st March 2018. In order for the Council to accept this funding to deliver the schemes, the S106 funded schemes will be delayed until the new financial year (2018/19). The time limit for delivering the S106 schemes is over a five year period from the date that the money is received and therefore less urgent in terms of spending the funding. Therefore, it has been requested to carry forward £147k into 2018/19 Capital Programme.
  6. Ferm Goch Sustainable Transport Improvements - Officers have discussed options with the Community Council and have given the Community Council time to consider the options. A response is due in February 2018 to enable schemes to be prepared in the new financial year. It has been requested to carry forward £70k into the 2018/19 Capital Programme.
  7. Colwinston Play Area - It has been requested that a new scheme is included in the Capital Programme with a budget of £48k, to be split £5k in 2017/18 and £43k in 2018/19 to be funded from S106 monies. This work will enhance the play area at Colwinston.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report.

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None

Contact Officer

Capital Accountant

Officers Consulted

All Directors

Responsible Officer:

Carys Lord

S151 Officer