The Vale of Glamorgan Council

Corporate Performance and Resources Scrutiny Committee: 22nd March 2018

Report of the Managing Director

Capital Monitoring Report for the period 1st April 2017 to 31st January 2018

Purpose of the Report

To advise Scrutiny Committee of the progress on the 2017/18 Capital Programme for the period 1st April 2017 to 31st January 2018.

Recommendations

It is recommended :-

That Scrutiny Committee note the progress made on the 2017/18 Capital Programme.
That Scrutiny Committee notes the use of Delegated Authority to:

Cadoxton Primary Water Heater - Include a new scheme with a budget of £17k to be funded through a virement from the Education Asset Renewal Contingency budget.
Ysgol Sant Curig Playground Resurfacing - Include a new scheme with a budget of £18k to be funded through a virement from the Education Asset Renewal Contingency budget.
Ysgol Iolo Morgannwg Boiler Renewal - Include a new scheme with a budget of £40k to be funded through a virement from the Education Asset Renewal Contingency budget.

That Scrutiny Committee note the following changes to the 2017/18 and 2018/19 Capital Programme:-

Fairfield Nursery Adaptions - Increase this budget by £3k to be funded by a contribution from the Education revenue budget.
St. Cyres Lower School Marketing & Disposal - The carry forward of £30k into the 2018/19 capital programme.
Eagleswell Marketing & Disposal - The carry forward of £15k into the 2018/19 Capital Programme.
St. Cyres Comprehensive Grounds Maintenance Store - Increase this scheme budget by £3k to be funded £1.5k from the Schools Rationalisation Reserve and £1.5k revenue contribution from the School.
Ysgol Dewi Sant, Llantwit Major - Vire £21k into the Education Asset Renewal Contingency Budget.
Modular Building Resiting Ysgol Dewi Sant - Vire £55k into the Education Asset Renewal Contingency Budget.
Asbestos Removal - The carry forward of £8k into the 2018/19 Capital Programme.
Residential Homes Toilet Refurbishments - Amalgamate this scheme with the Residential Home Refurbishment Scheme.
Visible Services Asset Renewal - The carry forward of £135k in the 2018/19 Capital Programme.
Street Lighting Replacement - The carry forward of £65k into the 2018/19 Capital Programme.
Highways Infrastructure Improvements - The carry forward of £97k into the 2018/19 Capital Programme.
Court Road Car Park - The carry forward of £20k into the 2018/19 Capital Programme.
Llanmaes Flood Management Scheme - The carry forward £145k into the 2018/19 Capital Programme.
Flood Risk Management - Increase this budget by £5,460 to be funded by Welsh Government grant.
Dinas Powys to Cardiff Corridor Bus Priority Measures - Vire £17k to the WelTag Stage Two Transport Network Appraisal for Dinas Powys scheme.
Byrd Crescent Community Centre - Vire £6.5k from Parks and Grounds Asset Renewal scheme to the Byrd Crescent Community Centre scheme.
Romilly Mess Room - Vire £2k from Italian Shelter Penarth, £8k from Community Centres and £16k from Parks and Grounds Asset Renewal budgets to the Romilly Mess Room scheme.
Waste Recycling and Coastal Management Asset Renewal - Vire £85k to the Barry Island Shelter scheme and carry forward £30k into the 2018/19 Capital Programme.
Penarth Pier - The carry forward of £23k into the 2018/19 Capital Programme.
Barry Regeneration Partnership - The carry forward of £85k into the 2018/19 Capital Programme.
Tackling Poverty - The carry forward of £129k into the 2018/19 Capital Programme.
Cosmeston Medieval Village - Increase this budget by £28k to be funded by a contribution from the Regeneration revenue budget.
Innovation Quarter Regeneration Fund - Vire £55k to the Skills Centre Property Conversion scheme, £35k in 2017/18 and carry forward £20k into the 2018/19 Capital Programme.
Marketing and Disposal of the Innovation Quarter - The carry forward of £31k into the 2018/19 Capital Programme.
Marketing and Disposal of Nell's Point - The carry forward £18k into the 2018/19 Capital Programme.
Cogan Hall Farm - Amalgamate this scheme with 'Safe Routes in Communities - Dinas Powys to Penarth via Cosmeston scheme.
Improve Pedestrian movements along Treharne Road - The carry forward of £145k into the 2018/19 Capital Programme.
Improve access into Cogan Primary School - The carry forward of £30k into 2018/19 Capital Programme.
Improvement Works at Heol Llidiard Community Hall - The carry forward £15k to the 2018/19 Capital Programme.
Fferm Goch Public Open Space - The carry forward of £41k into the 2018/19 Capital Programme.
Dochdwy Road Public Open Space - The carry forward of £31k into the 2018/19 Capital Programme.
Sustainable Transport Improvements Penarth Heights - The carry forward of £40k into the 2018/19 Capital Programme.
DDA Adaptions to Council - The carry forward of £50k into the 2018/19 Capital Programme.
Dock Offices - external repairs - The carry forward of £80k into the 2018/19 Capital Programme.
Community Initiatives - Vire £6k to the Community Centre Works scheme.

That Scrutiny Committee notes the use of Emergency Powers to:

Flying Start Update and Upgrade ICT Equipment - Approve the inclusion of a new scheme in the capital programme with a budget of £17k to be funded from Welsh Government Grant.
Flying Start Outdoor Play Area and Canopy - Approve the inclusion of a new scheme in the capital programme with a budget of £15k to be funded from Welsh Government Grant.
Tackling Poverty - Increase this scheme budget by £80k to be funded from Welsh Government Grant.
Skills Training Centre Property Conversion - Increase this scheme budget by £80k to be funded from Welsh Government Grant.
Skills Training Centre Car Park - The carry forward of £99k into the 2018/19 Capital Programme.

Reasons for the Recommendations

To advise Committee of the progress on the Capital Programme.
To advise Committee of the use of Delegated Authority.
To allow schemes to proceed in the current and future financial year.
To advise Committee of the use of Emergency Power.

Background

Council on the 1st March 2017 minute no 863 approved the Capital Programme for 2017/18 onwards.

Relevant Issues and Options

Appendix 1 details financial progress on the Capital Programme as at 31st January 2018.
For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Learning and Skills

Cadoxton Primary Water Heater - A delegated authority has been approved to include a new scheme with a budget of £17k into the 2017/18 Capital Programme. This is funded through a virement from the Education Asset Renewal Contingency budget. The water heater has been condemned and it must be replaced as a matter of urgency.
Ysgol Sant Curig Playground Resurfacing - A delegated authority has been approved to include a new scheme with a budget of £18k into the 2017/18 Capital Programme. This is funded through a virement from the Education Asset Renewal Contingency budget. The tarmac playground was inspected during the summer 2017 and was found to be in poor condition, the school playing fields are currently out of use due to the wet ground conditions and therefore work needs to be undertaken to prevent closure of the playground. The works will be completed during February half term.
Ysgol Iolo Morgannwg Boiler Renewal - A delegated authority has been approved to include a new scheme with a budget of £40k into the 2017/18 Capital Programme. This is funded through a virement from the Education Asset Renewal Contingency budget. The boiler flues at Ysgol Iolo Morgannwg have been reported as being non-compliant. Works will consist of replacing the boilers and flues to meet current regulations and will take 3 weeks to complete.
Fairfield Nursery Adaptions - Due to unforeseen issues and a change of use to the building, additional works were required to comply with current Building Regulations. It has therefore been requested that this budget is increased by £3k and is funded by a contribution from the Education revenue budget.
St. Cyres Lower School Marketing & Disposal - The Council will not legally complete on this sale until 2018/19. The marketing agent's fee is not payable until legal completion; it has been requested to carry forward £30k into the 2018/19 Capital Programme.
Eagleswell Marketing & Disposal - The Council will not legally complete on this sale in 2017/18. The marketing agent's fee is not payable until legal completion; it has been requested to carry forward £15k into the 2018/19 Capital Programme.
St. Cyres Comprehensive Grounds Maintenance Store - It has been requested that this budget is increased by £3k for additional works to extend a gateway. This is to be funded £1.5k from the Schools Rationalisation Reserve and £1.5k revenue contribution from the School.
Ysgol Dewi Sant, Llantwit Major - This scheme is complete and the account has been finalised. There is an underspend of £21k and it has therefore been requested that £21k is vired to the Education Asset Renewal Contingency Budget.
Modular Building Resiting Ysgol Dewi Sant - This scheme is complete and the account has been finalised. There is an underspend of £55k and it has been requested that £55k is vired to the Education Asset Renewal Contingency Budget.
Asbestos Removal - Due to capacity the total budget of £27k will not be spent this financial year. It has been requested that £8k is carried forward into the 2018/19 Capital Programme.

Social Service

Flying Start Update and Upgrade ICT Equipment - An emergency power was approved to include a new scheme in the Capital Programme with a budget of £17k to be funded from Welsh Government Grant.
Flying Start Outdoor Play Area and Canopy - An emergency power was approved to include a new scheme in the Capital Programme with a budget of £15k to be funded from Welsh Government Grant and will be located at Ysgol Gwaun Y Nant.
Residential Homes Toilet Refurbishments - It has been requested that this scheme is amalgamated with the Residential Home Refurbishment scheme as both relate to works in residential homes and this will enable a more co-ordinated approach to delivery of the works.

Environment & Housing

Visible Services Asset Renewal - An upgrade from a Zebra Crossing to a Puffin Crossing is planned next year in St Athan. It has been requested that £135k is carried forward in the 2018/19 Capital Programme to carry out these works.
Street Lighting Replacement - This scheme is ongoing to identify faults and remedial works in conjunction with Western Power. These works will continue into 2018/19 and it has been requested that £65k is carried forward into the 2018/19 Capital Programme.
Highways Infrastructure Improvements - Detail design for this scheme is complete however construction will take place next financial year. It has been requested that £97k is carried forward into the 2018/19 Capital Programme.
Court Road Car Park - Car park security and installation of CCTV is being reviewed before works are committed. It has therefore been requested to carry forward £20k into the 2018/19 Capital Programme.
Llanmaes Flood Management Scheme - This scheme is in design stage and we are anticipating an outturn of £55k in 2017/18. It has been requested that £145k is carried forward into the 2018/19 Capital Programme.
Flood Risk Management - The Council has received an increase in the award of funding for the Elfed Avenue scheme. The original grant funding for this scheme was £25,288 as detailed in the award letter dated 29th June 2017 and in a revised letter dated 14th February 2018 Welsh Government confirm the increase in grant to £30,748. It has been requested that this budget is increased by £5,460 to be funded by Welsh Government grant.
Dinas Powys to Cardiff Corridor Bus Priority Measures - This budget was originally for ViSim modelling. Highways have Welsh Government grant which expires on 31st March 2018 and would like to use this grant to pay for the ViSim modelling which is currently being undertaken. This £17k allocation could then be used to fund consultation looking at movements through the Merrier Harrier junction, which will be carried out as part of the Dinas Powys WellTag study. It has been requested that £17k is vired to the WelTag Stage Two Transport Network Appraisal for Dinas Powys scheme.
Byrd Crescent Community Centre - Final accounts are now being agreed and it is anticipated that the scheme will cost £6.5k more than budget. The Parks and Grounds Asset Renewal scheme has uncommitted budget of £23k and it has been requested to vire £6.5k to the Byrd Crescent Community Centre scheme.
Romilly Mess Room - This scheme is anticipated to be £26k over budget. This is because additional works have been required which were not apparent when the tender documents were being prepared such as the renewal of the concrete base which has increased costs on this project. It has been requested that the following virements are made to this scheme to fund this shortfall: £2k from Italian Shelter Penarth, £8k from Community Centres and £16k from the Parks and Grounds Asset Renewal budget.
Waste Recycling and Coastal Management Asset Renewal - £128k of this budget is for Coastal Infrastructure works, of which £85k is allocated for works to Barry Island Shelter. It has been requested that the £85k is vired to the Barry Island Shelter scheme. It has also been requested to carry forward £30k of this budget into the 2018/19 Capital Programme for works to the Eastern Shelter next financial year.
Penarth Pier - Works to the pier were carried out in July 2017, with further works programmed for 2018/19. It has been requested to carry forward £23k into the 2018/19 Capital Programme.

Managing Director and Resources

Barry Regeneration Partnership - Within this budget there is £88k for the demolition of the former canteen / office block on Broad Street. The start of this work has been delayed due to third party licence issues and the demolition work is now programmed to commence in Autumn 2018. It has been requested to carry forward £85k into the 2018/19 Capital Programme.
Tackling Poverty - Within this scheme there is an allocated budget for Holton Road Grant Programme. An emergency power was approved to increase this scheme budget by £80k to be funded from Welsh Government Grant from the Regeneration Capital Pipeline Projects 2017/18. The total budget for the Holton Road Grant scheme is now £272k, with the remaining £192k being Council matchfunding / S106 monies. This scheme is to encourage property owners in the Town Centre to improve the external fabric of buildings, bring empty commercial units back into beneficial use and improve access to vacant or underutilised upper floors to encourage conversion to residential accommodation. The increased budget will not be fully spent this year and therefore £114k of the Council's matchfunding will be carried forward to 2018/19.
Tackling Poverty - There is also an allocation of £15k within the budget for Monitoring and Evaluation, it has been requested to carry forward £15k into the 2018/19 Capital Programme to complete the preparation of the monitoring and evaluation report for the programme of projects and meet the requirements of the Welsh Government's funding award letter (dated 29th July 2014).
Cosmeston Medieval Village - The total budget required for this scheme is £57k, works will include design and architect drawings, roof structure replacement and thatch replacement. It has been requested to increase this budget by £28k to be funded by a contribution from the Regeneration revenue budget.
Innovation Quarter Regeneration Fund - This budget is uncommitted. The Skills Centre Property Conversion scheme is anticipated to be over budget by £55k due to the extent of the works required to get the building back into use. It has been requested to vire £55k to the Skills Centre Property Conversion scheme, with £35k in 2017/18 and £20k to be carried forward into the 2018/19 Capital Programme.
Marketing and Disposal of the Innovation Quarter - The Council will not legally complete on this sale in 2017/18. The marketing agent's fee is not payable until legal completion; it has therefore been requested that £31k is carried forward into the 2018/19 Capital Programme.
Skills Training Centre Property Conversion - An emergency power was approved to increase this scheme budget by £80k to be funded from Welsh Government Grant in relation to the Regeneration Capital Pipeline Projects 2017/18. This scheme is for the conversion of a redundant college building into a business incubator centre for Barry, which will provide a stepping stone for existing small businesses to grow and prosper within Barry.
Skills Training Centre Car Park - An emergency power was approved to carry forward £99k of this scheme budget into the 2018/19 Capital Programme. This scheme had been put on hold until costs of the property conversion were finalised.
Marketing and Disposal of Nell's Point - Due to a change in programming of the main car park site it has been requested to carry forward £18k into the 2018/19 Capital Programme.
Cogan Hall Farm - S106 funding was made available to deliver active travel which included a crossing on Lavernock Road. Further funding has now been awarded to upgrade the existing walking and cycling route through Cosmeston and Lavernock Road to meet active travel criteria, which is included in the Capital Programme under the Safe Routes in Communities - Dinas Powys to Penarth Via Cosmeston scheme. It has been requested to amalgamate these two schemes to enable a more co-ordinated approach to the delivery of the works and that the scheme is called 'Safe Routes in Communities - Dinas Powys to Penarth via Cosmeston'.
Improve Pedestrian movements along Treharne Road - The Welsh Government have recently offered further funding (18th December 2017) to deliver schemes that grant was applied for at the beginning of the financial year but was originally unsuccessful. The funding is required to be spent by 31st March 2018. In order for the Council to accept this funding to deliver the schemes, this S106 funded scheme will be delayed until the new financial year (2018/19). The time limit for delivering this S106 scheme is over a five year period from the date that the money was received and therefore less urgent in terms of spending the funding. It has been requested that £145k is carried forward into 2018/19 Capital Programme.
Improve access into Cogan Primary School - The Welsh Government has recently offered further funding (18th December 2017) to deliver schemes that grant was applied for at the beginning of the financial year but was originally unsuccessful. The funding is required to be spent by 31st March 2018. In order for the Council to accept this funding to deliver the schemes, this S106 funded scheme will be delayed until the new financial year (2018/19). The time limit for delivering this S106 scheme is over a five year period from the date the money is received and therefore less urgent in terms of spending funding. It has been requested that £30k is carried forward into 2018/19 Capital Programme.
Improvement Works at Heol Llidiard Community Hall - The Council are awaiting a match funding opportunity from Welsh Government to procure an extension to the building. It has been requested that £15k is carried forward to the 2018/19 Capital Programme.
Fferm Goch Public Open Space - There was a requirement for further consultation with the school children on this scheme. It is anticipated that this scheme will go out to tender in April 2018, it has been requested to carry forward £41k into the 2018/19 Capital Programme.
Dochdwy Road Public Open Space - Additional technical design was required for this complex scheme and the scheme will be going out to tender in February 2018. Tenders are due to be returned late March. It has been requested that £31k is carried forward into the 2018/19 Capital Programme.
Sustainable Transport Improvements Penarth Heights - The Council are awaiting the outcome of feasibility work before this scheme can be progressed. It has been requested that £40k is carried forward into the 2018/19 Capital Programme.
DDA Adaptions to Council - Further design works have had to be carried out to fully meet the building user's needs and it has been requested to carry forward £50k into the 2018/19 Capital Programme.
Dock Offices External Repairs - The works to the roof are complete and the Property Section are now looking into external works to the walk way around the building. It is anticipated that these works will be carried out in 2018/19 and it has been requested that £80k is carried forward into the 2018/19 Capital Programme.
Community Initiatives - This budget is for works to the toilet facilities at Cadoxton Moors Community Centre and it has been requested to vire this £6k budget to the Community Centre Works scheme.

Resource Implications (Financial and Employment)

There are no direct financial implications of this report.

Sustainability and Climate Change Implications

There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

There are no legal implications.

Crime and Disorder Implications

There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

There are no equal opportunity implications.

Corporate/Service Objectives

Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

All.

Background Papers

None.

Contact Officer

Capital Accountant

Officers Consulted

All Directors

Responsible Officer:

Carys Lord

S151 Officer