Agenda Item No 9

The Vale of Glamorgan Council

 

Corporate Performance and Resources Scrutiny Committee: 19th July 2018

 

Report of the Managing Director

 

Capital Monitoring Report for the period 1st April 2018 to 31st May 2018

 

Purpose of the Report

  1. To advise Scrutiny Committee of the progress on the 2018/19 Capital Programme for the period 1st April 2018 to 31st May 2018.

Recommendations

It is recommended :-

  1. That Scrutiny Committee note the progress made on the 2018/19 Capital Programme.
  2. That Scrutiny Committee notes the use of Delegated Authority to:
  • Allocate the original £20.129m Housing Improvement Programme.
  • Improve Pedestrian/ Public Transport / Cycle / Vehicular movements to Barry Island - increase the Capital Programme by £80k (£2k in 17/18 and £78k in 18/19).  To be funded from s106 monies. 
  1. That Scrutiny Committee notes the use of Emergency Powers to:
  • Ty Deri - Bring forward £45k from the 2019/20 Capital Programme to the 2018/19 Capital Programme.
  • Flying Start Family Centre - Approve the inclusion of a £6.5k Welsh Government grant.
  • Approve the inclusion of the following schemes into the 2018/19 Capital Programme: -

- Active Travel £214k (Welsh Government grant)

- Cardiff/Vale of Glamorgan Coastal Sustainable Transport Corridors £600k (Welsh Government grant)

- A48 Strategic Corridor and Other Primary Bus Stops £175k (£145k Welsh Government grant, £30k s106 monies)

  • Lougher Place Play Area - Include £168k into the Capital Programme (£2k in 17/18 and £166k in 18/19), to be funded from £126k Welsh Government Rural Development Programme Grant, £38.5k s106 monies and £3.5k contribution from the SAINTs charity in St. Athan. 
  • Land at Innovation Quarter - Include this scheme within the 2018/19 Capital Programme to be funded from capital receipts.
  1. That Scrutiny Committee note the following changes to the 2018/19 and 2019/20 Capital Programme:-
  • Barry Library Boilers - Include this scheme within the 2018/19 Capital Programme with a budget of £185k; £40k from a revenue contribution from the Office Accommodation budget and £145k from the Council Building reserve.  
  • Cartref Porthceri External Repairs - Amalgamate this budget with the 'External Ground works, Youth Offending and Cartref Porthceri buildings' budget.
  • Hen Goleg Day Centre Fire Alarm - Vire £3k from the Hen Goleg Works scheme to this scheme.
  • Hen Goleg Day Centre Lighting Upgrade - Vire £6k from the Hen Goleg Works scheme to this scheme.
  • HRA External Works - Vire £1k to Digital Highway in Sheltered Accommodation scheme.
  • Additional Highways Resurfacing & Maintenance Works - Amalgamate this budget with the Visible Services Highway Improvements budget.
  • Capital Bid - Resurfacing - Amalgamate this budget with the Visible Services Highway Improvements budget.
  • Flood Risk Management - Increase the 2018/19 Capital Programme by £82,875 to be funded from Welsh Government grant.
  • Leisure Centre Improvement - Carry forward £180k to the 2019/20 Capital Programme.
  • Court Ward Park Improvements - To change the name of this scheme to 'Batts Field Play Area'.
  • Coastal Access Improvement Programme - Include £36,566 in the 2018/19 Capital Programme to be funded by £30,050 grant from Natural Resources Wales and £6,516 from the Countryside revenue budget.
  • Skills Centre Property Conversion - Increase the Capital Programme by £30k to be funded from the Capital Scheme Commitments reserve.
  • ENABLE - Increase the 2018/19 Capital Programme by £161k to be funded from Welsh Government grant.
  • Dochdwy Road Public Open Space - Increase this budget by £2k to be funded from s106 monies.

Reasons for the Recommendations

  1. To advise Committee of the progress on the Capital Programme.
  2. To advise Committee of the use of Delegated Authority.
  3. To advise Committee of the use of Emergency Powers.
  4. To allow schemes to proceed in the current and future financial year.

Background

  1. Council on the 28th February 2018 minute no 745 approved the Capital Programme for 2018/19 onwards.

Relevant Issues and Options

  1. Appendix 1 details financial progress on the Capital Programme as at 31st May 2018.
  2. Members should be aware that Appendix 1 includes requests for unspent committed expenditure to be slipped from the 2017/18 Capital Programme into 2018/19 as approved by emergency powers on 12th June 2018.
  3. The monitoring report shows actual expenditure for the month of May 2018.  Some profiles have been provided however when a scheme profile has not been provided it is matched by the actual expenditure to date, thereby showing no variances.  Profiled expenditure has been requested from Project Managers and will be updated in the next report.
  4. For all schemes where it is evident that the full year's budget will not be spent during the year, the relevant officers are required to provide an explanation for the shortfall and this shall be taken to the earliest available Cabinet.

Learning and Skills

  1. Ty Deri - An emergency power has been approved on 22nd May 2018 to bring forward £45k from the 2019/20 Capital Programme to the 2018/19 Capital Programme.  The total budget estimate of £555k is still considered to be sufficient however it has been requested that the split between phases is amended to £350k for phase 1 in 2018/19 and £205k for phase 2 in 2019/20.
  2. Barry Library Boilers - The current boilers at the Library have reached the end of their economic lives and need urgent replacement before the winter.  It has been requested that this scheme is included in the 2018/19 Capital Programme with a budget of £185k which will be funded by a £40k revenue contribution to capital from the Office Accommodation budget and £145k from the Council Buildings reserve.   This scheme will replace 3 boilers.

Social Services

  1. Flying Start Family Centre - An emergency power has been approved on 8th June 2018 to increase the 2018/19 budget by £6.5k, which will be funded by a Welsh Government grant. Whilst undertaking works to the Family Centre roof in 2017/18, it was found that the roof timbers had rotted.  This grant will allow the replacement of the roof timbers to prevent further damage to the building.
  2. Cartref Porthceri External Repairs - This scheme and the £25k budget allocated for 'External Ground works, Youth Offending and Cartref Porthceri buildings' are for drainage renewal.  It has been requested that the budgets are amalgamated and the works can be procured together.  
  3. Hen Goleg Day Centre Fire Alarm - Quotations for the renewal of the fire alarm system have been received and are over budget by £3k.  The Hen Goleg works scheme has £9k of uncommitted budget and it has therefore been requested that £3k is vired from that scheme.
  4. Hen Goleg Day Centre Lighting Upgrade - Quotations for the renewal of the emergency lighting have been received and are over budget by £6k.  The Hen Goleg works scheme has £9k of uncommitted budget and it has therefore been requested that £6k is vired from that scheme.

Environment & Housing

  1. Housing Improvement Programme - A delegated authority request has been approved to allocate the £20.129m relating to the 2018/19 Housing Improvement Programme as follows:

Scheme

Budget £'000

HRA Internal Works

2,586

HAR External Works

5,564

Individual Schemes Jenner Road

378

Individual Schemes Williams Crescent

176

Emergency Works

300

Aids and Adaptions

432

Common Parts

2,750

Environmental Improvements

2,377

New Build

5,566

Total

20,129

  1. HRA External Works - It has been requested to vire £1k to the Digital Highway in Sheltered Accommodation scheme which is required as match funding for the 2018/19 element of the grant.
  2. Improve Pedestrian/ Public Transport / Cycle / Vehicular movements to Barry Island - A delegated authority request has been approved to increase the Capital Programme by £80k (£2k in 2017/18 and £78k in 2018/19) to implement the above scheme.  This scheme will be funded from s106 monies.
  3. Additional Highways Resurfacing & Maintenance Works - Both this budget and the Visible Services Highway Improvements budget are used to fund the Highway resurfacing 3 year plan.  It has therefore been requested to amalgamate this budget with the Visible Services Highway Improvements budget.
  4. Capital Bid - Resurfacing - Both this budget and the Visible Services Highway Improvements budget are used to fund the Highway Resurfacing 3 year plan.  It has therefore been requested to amalgamate this budget with the Visible Services Highway Improvements budget.
  5. An emergency powers has been approved on the 27th April 2018 to include the following schemes into the 2018/19 Capital Programme to be funded from Welsh Government grant and s106 monies:-
  • Active Travel £214k (Welsh Government grant)
  • Cardiff/Vale of Glamorgan Coastal Sustainable Transport Corridors £600k (Welsh Government grant)
  • A48 Strategic Corridor and Other Primary Bus Stops £175k (£145k Welsh Government grant, £30k s106 monies)
  1. Flood Risk Management - The Council has received an award of funding from Welsh Government in relation to the Small Scale Works Grant 2018/19.  The grant amount is £82,875 and requires 15% (£14,625) match funding from the Council which will be funded from the existing Flood Risk Management budget.  The total cost of the works is £97,500.  The works include Llandaff Close flood risk management scheme, Llanmaes Village property level protection and Picton Road flood risk management scheme.  It has been requested to increase the 2018/19 Capital Programme by £82,875 to be funded by Welsh Government grant.
  2. Leisure Centre Improvement - £200k of this budget is allocated to replace the Barry Leisure Centre Hall Floor.  The commencement of the works to the hall floor are being put on hold until completion of the changing room upgrade to prevent damage to the new floor.  The Barry and Penarth upgrade of changing rooms project has been delayed, with a completion now planned for March 2019.  It has therefore been requested that £180k is carried forward into the 2019/20 Capital Programme for the hall floor replacement.
  3. Lougher Place Play Area - An emergency power has been approved on 3rd May 2018 to include this £168k scheme into the Capital Programme (£2k in 2017/18 and £166k in 2018/19), to be funded from £126k Welsh Government Rural Development Programme Grant, £38.5k s106 monies and £3.5k contribution from the SAINTs charity in St. Athan.  The scheme proposed seeks to replace the existing play area at Lougher Place in St. Athan and install a new multi-use games area.

Managing Director and Resources

  1. Court Ward Park Improvements - It has been requested that the name of this scheme is changed to 'Batts Field Play Area' as it has been agreed that the s106 monies for this scheme will be spent upgrading the play area at Batts Field Open Space.
  2. Coastal Access Improvement Programme - The Council have been awarded a grant from Natural Resources Wales.  The grant represents a maximum contribution of £30,050 against eligible costs of £36,566.  The funding is made up of £10,500 of grant with no match funding requirement and a further £19,550 of grant at 75% of cost, requiring £6,516 of match funding (25%).  The matchfunding will be provided by a revenue contribution to capital from the Countryside budget.  It has been requested to include £36,566 in the 2018/19 Capital Programme.
  3. Skills Centre Property Conversion - The heating system in this building has failed and in order to complete the scheme and let the remaining units, corrective works are required.  It has been estimated that this will cost approximately £30k.  It has therefore been requested that the Capital Programme is increased by £30k to be funded from the Capital Scheme Commitments reserve.
  4. ENABLE - The Council have received an award of funding in relation to local authority delivery of adaptations in relation to ENABLE - support for independent living.  It has been requested to increase the 2018/19 Capital Programme by £161k to be funded from the Welsh Government grant.
  5. Dochdwy Road Public Open Space - It has been requested that this budget is increased by £2k to be funded from s106 monies which will be for access works into the park.
  6. Land at Innovation Quarter - An emergency power has been approved on 3rd May 2018 to include this scheme within the 2018/19 Capital Programme to facilitate payment of the sum of £92k to Welsh Government for 0.5 Hectare of IQ land for the Waterfront school utilising capital receipts.

Resource Implications (Financial and Employment)

  1. There are no direct financial implications of this report. 

Sustainability and Climate Change Implications

  1. There are no sustainability and climate change implications.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and Members and in particular allows services to better manage their resources.

Policy Framework and Budget

  1. This is a matter for Executive decision.

Consultation (including Ward Member Consultation)

  1. Each Scrutiny Committee will receive a monitoring report on their respective areas, which will consider the relevant information relating to the respective Scrutiny Committee. This report does not require Ward Member consultation.

Relevant Scrutiny Committee

  1. All.

Background Papers

None.

Contact Officer

Capital Accountant

Officers Consulted

All Directors.

Responsible Officer:

Carys Lord

S151 Officer