Agenda Item No. 5


The Vale of Glamorgan Council


Healthy Living and Social Care Scrutiny Committee: 10th July 2017


Report of the Director of Social Services


Revenue and Capital Monitoring for the Period 1st April to 31st May 2017


Purpose of the Report

  1. To bring to the attention of this Scrutiny Committee, the position in respect of revenue and capital expenditure for the period 1st April to 31st May 2017 regarding those revenue and capital budgets which form this Committee's remit.


It is recommended that:-

  1. The position with regard to the 2017/18 revenue and capital monitoring is noted.
  2. The progress made in delivering the Social Services Budget Programme is noted.

Reasons for the Recommendations

  1. That members are aware of the position with regard to the 2016/17 revenue and capital monitoring relevant to this scrutiny committee.  
  2. That members are aware of the progress made to date on the Social Services Budget Programme.


  1. Council on the 1st March 2017 (minute no 864 and 863 respectively) approved the Revenue and Capital Budgets for 2017/18. Reports monitoring expenditure are brought to this committee on a regular basis.
  2. In setting the Social Services budget for 2017/18, the use of £650k from the Social Services Fund was approved.

Relevant Issues and Options

Social Services Revenue

  1. As it is very early in the financial year, the forecast for Social Services is shown as a balanced budget. However, there will be great pressure on this service in the coming year and this position may not be achieved.
  2. A table and graph setting out the variance between profiled budget and actual expenditure to date and the projected position at year end are attached at Appendix 1.
  3. Children and Young People Services - The major issue concerning this service for the coming year will be the pressure on the children's placements budget given the complexities of the children currently being supported.  Work continues to ensure that children are placed in the most appropriate and cost effective placements.  However, it should be noted that due to the potential high cost of each placement, the outturn position could fluctuate with a change in the number of looked after children and/or the complexity of need.  This budget will be closely monitored during the year.
  4. Adult Services - The major issue concerning this service for the coming year will continue to be the pressure on the Community Care Packages budget.  This budget is extremely volatile and is influenced by legislative changes such as the National Living Wage.  At this early stage of the year, the outturn position is difficult to predict.  Final negotiations regarding fee levels have yet to be concluded with service providers.  The service also continues to be affected by the pressures of continued demographic growth and the Community Care Packages budget will have to achieve further savings this year.  The service will strive to manage growing demand and will develop savings initiatives which may be funded via regional grants.  Welsh Government has continued to provide Intermediate Care Fund (ICF) grant to Cardiff and Vale University Health Board to allow collaborative working between Health and Cardiff and the Vale Councils however the level of grant funding is not guaranteed on an ongoing basis.  Additional funding has been announced by Welsh Government recently.  The Social Care Workforce Grant which totalled £10m across Wales has provided additional funding of £371k to the Council.  A further £20m has also been announced by Welsh Government however details as to the exact use and allocation to the Council have yet to be received.

Leisure Services Revenue

  1. Leisure - There is usually high costs for vehicles during the start of the Grounds Maintenance season, however, it is anticipated that this will reduce over the winter months and therefore it is currently projected that the overall budget will outturn on target.

2017/18 Savings Targets

  1. Attached at Appendix 2 is a full list of savings to be monitored by this Committee during 2017/18. There is currently no savings target allocated to Leisure Services.
  2. Appendix 3 provides a further breakdown and an update on the individual areas of saving within the Social Services Budget Programme. The target savings have been allocated to individual schemes. However work is underway to ascertain the achievability of individual schemes and to identify additional/alternative savings to contribute to the Directorate's savings target in this and future years.
  3. In order to respond to the level of savings required as a result of the projected reductions in funding from Welsh Government, the Council has instigated its Reshaping Services change programme. Cabinet acknowledged that the Social Services Directorate already has two major initiatives underway - the Collaborative Working Programme and the Budget Programme. These programmes already contain projects which are progressing the opportunities identified as part of the Reshaping Services Programme. Included in Appendix 3, the Reshaping Services logo has been shown against specific projects, demonstrating their specific alignment with the objectives of the Reshaping Services strategy. The whole of the Social Services Budget Programme reports into the Reshaping Services governance arrangements.
  4. The Social Services Directorate remains committed to achieving a balanced budget. The corporate programme board and project teams overseeing the plan will continue to monitor and ensure its delivery. As in previous years, ongoing progress updates will to be reported to Committee as part of the overall financial monitoring report for the Directorate.


  1. Appendix 4 details financial progress on the Capital Programme as at 31st May 2017.
  2. Members should be aware that Appendix 4 includes requests for unspent committed expenditure to be slipped from 2016/17 into 2017/18. A request for this slippage has been approved by Managing Directors Emergency Powers.
  3. Flying Start Family Centre - An emergency power was approved on 3rd May 2017 to include a new budget of £30k in the 2017/18 Capital Programme, to be funded from a Welsh Government Grant. This funding will be used to carry out rewiring works at the Family Centre.
  4. Social Services Asset Renewal - A delegated authority request has been approved to allocate the £100k Asset Renewal budget as follows:


Budget £'000

91 Salisbury Road Boiler Renewal


Cartref Porthceri External Repairs


Residential Homes Internal Refurbishment


Fire Precaution Works


Southway Asbestos Removal




  1. Romilly Mess Room - This scheme is estimated to cost £16k more than anticipated due to additional drainage work. It has therefore been requested to vire £16k from the Parks and Grounds Maintenance Asset Renewal budget to this scheme.

Resource Implications (Financial and Employment)

  1. As detailed in the body of the report. Changes in future service provision may have an impact upon staffing levels and due consideration will be given to the Council's employment policies and procedures.

Sustainability and Climate Change Implications

  1. There are no direct implications arising from this report.

Legal Implications (to Include Human Rights Implications)

  1. There are no legal implications.

Crime and Disorder Implications

  1. There are no crime and disorder implications.

Equal Opportunities Implications (to include Welsh Language issues)

  1. There are no equal opportunity implications.

Corporate/Service Objectives

  1. Effective monitoring assists in the provision of accurate and timely information to officers and members and, in particular, allows services to better manage their resources.

Policy Framework and Budget

  1. The report is in accordance with the Policy Framework and Budget.

Consultation (including Ward Member Consultation)

  1. The appropriate Chief Officer has been consulted. This report does not require Ward Member consultation.

Background Papers


Contact Officer

Carolyn Michael

Operational Manager - Accountancy

Officers Consulted

Director of Social Services

Responsible Officer

Lance Carver, Director of Social Services