Agenda Item No 5

The Vale of Glamorgan Council


Shared Regulatory Services Joint Committee: 4th February 2016


Report of the Head of Shared Regulatory Services


Shared Regulatory Services Business Plan 2016-17


Purpose of the Report

  1. To provide details of consultation to be undertaken prior to preparation and approval of the Shared Regulatory Service 2016-17 Business Plan.


  1. The Joint Committee notes the content of this report and endorses the approach proposed for creating the SRS Business Plan for 2016-17.
  2. That the completed SRS Business Plan for 2016-17 is brought back to the next Joint Committee meeting in May, for Member approval.

Reasons for the Recommendations

  1. The Business Plan reflects the aspirations set out in each respective Councils business plan, along with the national priorities identified for Regulatory services in Wales, and identifies activities that support these aspirations and priorities.
  2. The SRS has a number of stakeholders who would wish to have the opportunity to comment upon the activities identified in the draft Business Plan. The report suggests that consultation with those stakeholders should be undertaken before Elected Members approve the plan.


  1. The Joint Working Agreement (JWA) specifies (at clause 14) that each year the Head of Regulatory Services will develop a draft Business Plan under the direction of the Management Board
  2. The purpose of the draft Business Plan, specified by the JWA, is to update the information contained in the previous Business Plan; and to identify the proposals for service activities, business and financial objectives, efficiency targets, business continuity planning, risk management, indicative staffing levels and changes, performance targets, costs and income.
  3. The JWA further specifies that the draft Business Plan will be submitted to the Joint Committee for approval and circulated to each participant authority's Proper Officer

Relevant Issues and Options

  1. The first Business Plan of the Shared Regulatory Service was produced in the spring of 2015, and formed part of the JWA when it was signed in April 2015. It was primarily focussed on the creation of the Shared Service with a mix of 'business as usual' and new service delivery planning for the 2015-16 financial year.
  2. The draft SRS Business Plan for 2016-17, reflects the new Operating Model and sets out the full range of services provided by SRS with an indication of the activities planned for the 16/17 period along with the elements identified by the JWA. The draft Business Plan is attached as Appendix A to this report.
  3. Consideration is given in the draft Business Plan to the various corporate priorities for the three participant authorities and from this, a number of key themes have been distilled and put forward as the Strategic Priorities of the Shared Service:-
  • Safeguarding health and wellbeing
  • Protecting the vulnerable, and
  • Improving the local environment
  • Supporting the local economy

It is proposed that these four priorities are all underpinned by a fifth Strategic Priority, that of

  • Maximising the use of our resources.
  1. The work programme for the year ahead is set out in the draft Business plan, but it is likely that comments from the partner Councils and stakeholders may influence the content and focus of the plan. Providing an opportunity for stakeholders to engage and provide comments can help inform the direction and ethos of the new service.
  2. Consequently, it is proposed to consult on the draft Business Plan with a range of stakeholders and partners. It is envisaged that such a consultation is conducted over a 28 day period and that respondents are able to participate via a range of channels including via the Shared Regulatory Services website, email and in hard copy format.
  3. All comments will be collated and considered and the draft Business Plan returned to the next meeting of the Joint Committee on 18th May 2016 for Members' approval.

Resource Implications (Financial and Employment)

  1. There are no significant resource implications associated with this report at this time and programmes of work will be delivered within budget.

Sustainability and Climate Change Implications

  1. None.

Legal Implications (to Include Human Rights Implications)

  1. There are no particular legal and Human Rights implications to the draft Business Plan.

Crime and Disorder Implications

  1. None.

Equal Opportunities Implications (to include Welsh Language issues)

  1. The Shared Regulatory Service aims to treat all users fairly and in line with specific needs. An Equalities Impact Assessment has been carried out prior to the Service coming into effect and as such there are no equalities concerns.

Corporate/Service Objectives

  1. The draft Business Plan is the vehicle that links service delivery to the corporate objectives of the participant authorities. The draft strategic priorities of the Shared Service are set out in 7 above.

Policy Framework and Budget

  1. None.

Consultation (including Ward Member Consultation)

  1. None.

Relevant Scrutiny Committee

  1. Undertaken by the relevant Scrutiny Committee at each Council.

Background Papers

Joint Working Agreement between Bridgend, Cardiff and the Vale of Glamorgan Councils on the provision of a Shared Regulatory Service.

Contact Officer

Helen Picton, Operational Manager (Enterprise and Specialist Services)

Officers Consulted

Head of Service, Bridgend County Borough Council

Assistant Director, City of Cardiff Council

Director of Environment & Housing Services, Vale of Glamorgan Council

Legal Services, Vale of Glamorgan Council

Accountant, Vale of Glamorgan Council

Responsible Officer:

Dave Holland, Head of Shared Regulatory Services